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Table of Contents
Table of Contents
I.
Smolt Monitoring Program (SMP) Protocol
I.A. Introduction to the SMP
I.B. Summary of Data to be Collected for the SMP
I.B.1
Target Species and Species Identification
I.B.2
Species Specific Data to Collect
Age Code
Special Species Code
Clipping, Marking, and Tagging Data
Descaling Data
Mortality Data
I.B.3
Fish Sampling at Main-stem Monitoring Sites
Sample Size Targets
Recommended Sample Rates
Anesthetic
Fry Handling Protocol
II.
III.
IV.
V
VI
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Introduction
6
II.A.
II.B.
6
6
The Fish Passage Center (FPC)
Remote SMP Site Data Entry Program (FPC32.net)
FPC Contacts and Correspondence
7
III.A. Personnel to Contact for Technical Help
III.B. Correspondence
III.C. SMP Remote Site Facilities and 2013 Dates
7
7
7
Glossary
Site by Site SMP Overview
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12
V.A.
V.B.
V.C.
V.D.
V.E.
V.F.
V.G.
V.H.
V.I.
V.J.
V.K.
V.L.
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Bonneville Dam Powerhouse 1
Bonneville Dam Powerhouse 2
Grande Rhode River Trap
Imnaha River Trap
John Day Dam
Lewiston Trap
Little Goose Dam
Lower Granite Dam
Lower Monumental Dam
McNary Dam
Rock Island Dam
Whitebird Trap
System Requirements and Program Installation
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VI.A. Hardware and Software
1. PC Details
2. Software
3. Communication Devices
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VI.B. Procedure to Install FPC32.net Program
VI.C. Procedure to Install Newest Version of FPC32.net and
Uninstall an Older Version
VI.D. Procedure to Allow for Full Control for Windows 7 Operating
System
VII
Overview of FPC32.net Program
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VII.A. Running the FPC32.net Program and Select Settings
24
VII.B. Entering Fish Condition Data via the Touch Screen
26
VII.B.1 Brief Overview of Steps to Entering Fish Condition Data
via the Fish Condition Touch Screen
26
VII.B.2 Exporting Daily Fish Condition Records from Wet Lab
Lab Computer
29
VII.C. Importing a Batch from the Condition Sample or Creating a New
Batch
30
VII.C.1 Importing Daily Fish Condition Records into FPC32.net
Main Form
31
VII.C.2 Creating a New Batch Record Directly from the
FPC32.net Main Form
32
VII.D. Entering Non-Condition Fish Data (Catch Detail)
33
VII.E. Entering Incidental Catch Data
35
VII.F. Entering Mark/Recapture Data
36
VII.G. Validating Condition Data
37
VII.H. Promoting Condition Data into the Batch
38
VII.I. Entering Transportation Data
40
VII.I.1
Manual Entry of Transportation Data
41
VII.I.2
Importing Data from Catch Detail For Transportation
Data Entry Tab
42
VII.J. Validating Batch
43
VII.K. End and Send
44
VII.L. Reposts
45
VII.M. Special Situations
46
VII.M.1 Daylight Savings Time Transitions
46
VII.M.2 Sampling End Date is the Same for Two Batches
47
VIII Detailed Data Entry Instructions
VIII.A. Catch Tab
VIII.A.1 Definitions and Data Entry
Start Date
Start Hour
End Date
End Hour
Trap Location
Gear Code
Sample Code
Sample Hours
Total Discharge
PH1 Flow/Turbine Discharge
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PH2 Flow
Total Spill
Comments1 ad Comments 2
VIII.A.2 Editing Records in the Catch Data Entry Tab
Adjusting Batch Numbers and Creating Batches for Past Dates
Editing Older Batches
Removing a Batch Record from the Local Database
VIII.B. Catch Detail Tab
VIII.B.1 Definitions and Data Entry
Sub Batch
Tank/Trap
Species Code
Age Code
Fin Clipped
CWT
Special Species Code
Gear Code
Multiplier and Sample Rate
Non-Cond Sample Count
Estimated Collection
Num Exam for Descale
Num Descaled
Sample Morts
Facility Morts
Research Morts
PIT Tag Morts
Promoted Summary Condition Fish
VIII.B.2 Editing or Deleting Catch Detail Records
VIII.C. Incidental Species Tab
VIII.C.1 Definitions and Data Entry
Species Code
Sample Count
Sample Morts
Promoted Summary Condition Fish
VIII.C.2 Editing or Deleting Incidental Catch Records
VIII.D. Mark Recapture Tab
VIII.D.1 Definitions and Data Entry
Sub Batch
Tank/Trap
Species Code
Age Code
Mark Type
Brand Location
Brand Code
Brand Orientation
Tag Number
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Tag Color
Clip Code
Supplemental Code
Tally Total
Promoted Summary Condition Fish
VIII.D.2 Editing or Deleting Mark Recapture Records
VIII.E. Transportation Tab
VIII.E.1 Definitions and Data Entry
Tank
Species Code
Special Species Code
Age Code
Fin Clipped
CWT
Num Bypassed
Num Trucked
Num Barged
VIII.E.2 Editing or Deleting Transportation Records
VIII.F. Conditions Tab
VIII.F.1 Definitions and Data Entry
Site and Batch
Sub Batch
Tank
Species Code
Miscellaneous Incidental
Special Species Code
Mark Type
Elas. Code
Color Code
Descaling
Weight
Length
Predator Checkboxes
Injury Checkboxes
Disease Checkboxes
Other Conditions Checkboxes
General Comment
VIII.F.2 Editing or Deleting Conditions Records
VIII.G. Summary Condition Tab
VIII.G.1 Definitions
Site and Batch
Catch Detail Sub Batches
Conditions Sub Batches
VIII.H. Fish Condition Touch Screen
VIII.H.1 Data Entry Sequence for the Fish Condition Touch
Screen
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VIII.H.2 Fish Condition Touch Screen – Function Buttons
Number Pad
Exit Panel
New
Save/New
Edit
Delete
Next
Previous
Cancel
Export
VIII.H.3 Fish Condition Touch Screen – Record Browsing Panel
Tank/Trap
Species Code
Special Species
Clip Code
Elastomer
Color
CWT
General Comment
Special Comment
Predator
Injury
Other Conditions
Disease
Weight
Length
Site
Batch
Date
Sub-Batch
Sequence
VIII.H.4 Fish Condition Touch Screen – Tallies
“Tank A and None” and “Tank B” Tallies
Special Species Tallies
Total Incidental Tally
Total Sampled Tally
VIII.H.5 Fish Condition Touch Screen – Condition, Species
and Mark Type Buttons
Elastomer Location and Color
General Comments, Sub Batch, and Tank
Disease/Predator Conditions
Injury Conditions
Miscellaneous Conditions
Descaling
Predator Conditions
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Mark Types
Weight and Length
Species and Special Species
IX
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Validation
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IX.A. Automatic Data Validation Alerts
IX.A.1 Suspect Data Entry Alert – Red Dot
Example 1 – Improper Gear Code, Sample Code, Sample
Hours Combination
Example 2 – Improper Species, Special Species Combination
Example 3 – Improper Sample Code, Sub-batch Combination
IX.A.2 Suspect Data Entry Alert – Red Field in Data Review
Grid
Example 1 – Anomalous Length Entry
IX.A.3 Data Entry Error Message
Example 1 – Flow and Spill Data Entry
IX.A.4 Data Reminders
Example 1 – Entering a Tank
IX.B. FPC32.net Validation Reports
IX.B.1 Daily Summary Report
IX.B.2 Mark Recapture Report
IX.B.3 Incidental Catch Report
IX.B.4 Fish Condition Report
IX.B.5 Individual Fish Condition Report
IX.B.6 Daily Batch/Tank Report
IX.B.7 Special Species Daily Batch/Tank Report
IX.B.8 Lamprey Batch/Tank Report
IX.C. FPC Weekly Validation
IX.D. FPC Validation Spreadsheets
IX.E. End of Year Validation
IX.F. Project by Project Details for SMP Reporting Requirements
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Printing Daily Reports, Sending Data to FPC and
Detailed Report Descriptions
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X.A.
X.B.
XI
XII
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Generating and Printing Reports
Next/Previous Page
Printing Reports
Save Report As
Percent Zoom
Sending SMP Data and Hand Logs to the FPC
Sending New Batches via E-mail
Uploading New Batches via HTTP
Sending Hand Logs to the FPC
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What’s New with FPC32.net (2013)
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XI.A. Procedure to Allow Full Control for Windows 7 Operating
System
XI.B. Lamprey Condition Monitoring (Pred. Bird vs. Body Injury)
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Notes
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FPC32.net Manual Acknowledgement Form
- viii -
137
I.SmoltMonitoringProgram(SMP)Protocol
I.A. Introduction to the SMP
There are two primary goals of the Smolt Monitoring Program (SMP): 1) to provide
real-time data on juvenile fish migration to support in-season fisheries management
decisions and 2) to provide a long-term time series of consistently collected data that
allow for comparison of the impacts of changing river conditions among years,
particularly with respect to juvenile fish survival. To achieve these goals, there are
three components to the SMP: 1) PIT-tag marking at hatcheries, 2) PIT-tag marking
and monitoring at Snake River Basin traps and Rock Island Dam, and 3) fish
sampling at COE bypass facilities at Lower Snake River, and Columbia River dams.
This Protocol addresses the data that are collected for the SMP at COE bypass
facilities at Lower Snake River and Columbia River dams. The sampling sites
covered by this protocol include; Lower Granite Dam (LGR), Little Goose Dam (LGS),
Lower Monumental Dam (LMN), McNary Dam (MCN), John Day Dam (JDA), and
Bonneville Dam (BON). For the remainder of the document these sampling sites will
be referred to as Main-stem Monitoring Sites. This protocol is meant to compliment
the Condition Sampling Protocol and provides overall guidelines for sampling and
data to collect.
In past years, the primary data gathered at these main-stem monitoring sites is count
data on juvenile salmonids that are sampled from the bypass system. However,
lamprey juveniles have been added to the list of target species for the SMP. These
target species are identified to species and any clips and marks/tags are also
recorded. Based on these count data (i.e., sample counts), an estimate of daily
collection can be generated at each project. From estimates of collection, passage
and population indices can be generated if the sample data are representative based
on 24-hour sampling that is systematic and sample rates are known throughout that
period. Estimates of passage and population indices will not be done for lamprey
juveniles.
In addition to sample counts, data on fish condition are also collected. Two levels of
condition data are collected based on the level of detailed information to be collected.
For the full sample, fish are examined for descaling based on FTOT criteria. A
subsample of the full sample is examined for detailed condition information, including
descaling, injury, and disease. Salmonid fry are NOT examined for descaling or
detailed condition information. All COE dam sites conduct detailed condition
monitoring on salmonid species. In addition, BON, JDA, and MCN conduct detailed
condition monitoring on juvenile and larval lamprey. The protocol for examination of
fish for detailed condition monitoring can be found in a separate document entitled
Condition Sampling Protocol.
I.B. Summary of Data to be Collected for the SMP
1
I.B.1 - Target Species and Species Identification
The target species for the SMP include juvenile salmonids and larval and juvenile
lamprey. Among the juvenile salmonids that are considered target species are: 1)
yearling (age 1) and subyearling (age 0) Chinook (Oncorhynchus tshawytscha), 2)
Sockeye (O. nerka), 3) Coho (O. kisutch), and 4) Steelhead (O. mykiss). Among
the larval and juvenile lamprey that are considered target species are: 1) pacific
lamprey (Lampetra tridentatus) ammocoetes, 2) pacific lamprey (L. tridentatus)
macropthalmia, 3) brook lamprey (Lampetra richardsoni) ammocoete, 3) and
unknown ammocoete.
The above species make up the majority of the fish that are collected for the SMP.
However, incidental species are also of interest. Incidental species should also be
identified and counted.
The Fish Passage Center recommends using the “Columbia River Basin
Juvenile Fish Field Guide” published by Pacific States Marine Fisheries
Commission for identifying juvenile fish and incidental species.
I.B.2 - Species-Specific Data to Collect:
For each of the target species, there are additional species-specific data that are to
be collected for the SMP. Below is a brief explanation of each of these pieces of
species-specific data.
Age Code:
Age Code is used for Chinook only. Chinook are to be assigned an age of “1”
or “0” based on morphology and size. A discussion of the morphological
criteria can be found in Section VIII.B.1. Chinook fry are age 0.
Special Species Code:
There are four possible Special Species Codes that are to be recorded for
particular target species of the SMP. These four Special Species Codes
correspond to salmonid juveniles only. Below is a brief explanation of each of
the Special Species Codes, along with details as to which target species
apply.
Eroded Fin (EF) for unmarked steelhead with eroded fins. This Special
Species Code is used to identify hatchery steelhead that are otherwise
unmarked.
Lyons Ferry Yearling Fall Chinook (LF) for yearling fall Chinook that are
known to have been reared at Lyons Ferry hatchery
Holdover Fall Chinook (HO) for yearling fall Chinook that are identified as
being holdovers, based on size and morphology. See Section VIII.B.1
for detailed description of how to identify holdover fall Chinook.
Fry (FR) for Chinook and coho fry based on size (60mm or less). See
Section I.B.3 below for fry handling protocol.
Clipping, Marking, and Tagging Data:
In order to aide in the identification of origin, the SMP collects information on
the clipping, marking, and/or tagging of target salmonid species. Below is a
2
brief explanation of the various clipping, marking, and tagging information that
are to be collected for the SMP. See Sections VIII.B.1 and VIII.D.1 for more
information on these categories.
Fin Clips are recorded on all target salmonid species at all sites. Fin clips
include Adipose, Left Vent, and/or Right Vent clips (or any combination
of the three. If a fish has any of these clips, that fish is considered
“Clipped”.
Elastomer Tags are to be recorded on all target salmonid species at all
sites. For fish that have Elastomer tags, sites are expected to record
tag location and tag color, in addition to species, special species, and
clipping information.
Coded Wire Tags are to be recorded for all unclipped Chinook (age 0 & 1),
unclipped coho, and unclipped sockeye that are sampled at LGR, LGS,
LMN, WTB, LEW, and GRN. This request was based on the
increasing proportion of hatchery releases that are otherwise unclipped
or unmarked. By including CWT data, SMP can differentiate many
unmarked hatchery fish from wild origin fish. This is important for use in
run-reconstruction, wild fish population estimates, timing data and other
analyses of wild origin stocks.
Descaling Data:
Descaling data will be collected on all target salmonid species in the sample
(except Fry and those salmonids that are sampled as part of the Gas
Bubble Trauma program). Larval and juvenile lamprey will not be examined
for descaling. Fish that are part of the detailed condition sample will be
examined for descaling as well as other indices of fish health status (See the
Condition Sampling Protocol for more information). Other fish that are
sampled but are not part of the detailed condition sub-sample, are considered
non-condition fish. These non-condition fish will be examined for descaling,
based on the FTOT protocol. A fish will be recorded as descaled if at least
20% of either side of the fish is descaled.
Descaling is defined as areas of the fish where scales have been removed by
mechanical or other means (including predators) and it cannot be determined
that scales have regenerated or healing has occurred. When in doubt
examiner should report the fish as descaled. Consistency is important since
changes in descaling rate are what triggers management action.
Mortality Data:
Fish that are found dead in the sample or die during or after handling should
be recorded as mortalities in the non-condition sample. See the Section
VIII.B.1 for more details about what data to record.
I.B.3 – Fish Sampling at Main-stem Monitoring Sites
Sample Size Targets:
Fish Passage Center recommends collecting between 300 and 500 fish for the
Smolt Monitoring Program at main-stem sites. These target sample sizes
3
correspond with the goal of achieving accurate and precise estimates of total
collection at the dams. These sample sizes have been reduced from historic
sampling targets in an attempt to reduce fish handling. The above target
includes fish that are examined for detailed condition monitoring.
Recommended Sample Rates:
Sites should use the table below to determine sample rates. Use a sample rate
that achieves the target sample sizes of 300 to 500 fish (when possible).
Typically, Lower Columbia sites should limit sample rates to at or below 25%
except when increased numbers of fish may be needed for research or to
address immediate management needs. Avoid using sample rates between
12% and 25% whenever possible to avoid impacts to sample accuracy as
well as to minimize impacts to PIT-tag studies near the divert during
sample (DDS) trigger of 20%. When possible, sites should try to avoid the
0.6%, 0.67%, 0.7%, 1.5%, 3.0%, 7.0%, and 15% sample rates as much as
possible, as they have the highest probability of causing rounding errors
in data reports. Sites should attempt to minimize the number of times per
season sample rates switch from above to below 20%, or from below to above
20% to minimize the number of times the DDS is turned on or off.
Estimated Daily Sample Equivalent Multiplier
Sample
Subsamples Subsample
Estimated Number
Collection
Rate (%)
(1/sample rate)
Seconds/Hour
Per Hour Duration (sec.) of Fish in Sample
Emergency
0.5
200
18
2
9
50,000-75,000
0.7
143
25.2
2
12.6
350-525
35,000-50,000
1.0
100
36
3
12
350-500
20,000-35,000
1.5
66.6
54
4
13.5
300-525
15,000-20,000
2.0
50
72
6
12
300-400
10,000-15,000
3.0
33.3
108
6
18
300-450
7,500-10,000
4.0
25
144
6
24
300-400
6,500-7,500
5.0
20
180
6
30
300-375
4,500-6,000
7.0
14.3
252
6
42
315-420
3,000-4,500
10.0
10
360
6
60
300-450
2,500-3,000
12.5
8
450
6
75
313-375
1,500-2,500
20.0
5
720
6
120
300-500
1,000-1,500
25.0
4
900
6
150
250-375
600-1,000
50.0
2
1,800
6
300
300-500
<600
100.0
1
3,600
1
3,600
< 600
th
* Carry multipliers to 3 digits total, then round (1/multiplier,3) will provide a sample rate to nearest 10 place that is
correct. For custom sample rates, it may be necessary to carry to 6 digits beyond the decimal place if rate results
in longer than 6 digits.
** During periods of peak juvenile shad passage, lower sample rated than needed to meet salmonid sample goals
may be used to reduce handling and mortalities of shad.
Anesthetic:
Research funded by COE has shown that MS-222 can degrade relatively
rapidly causing added stress to fish as a result. Degradation was found to
occur within a few weeks of mixing the dry powder with water. In order to
minimize stress to fish it is recommended that batches of MS-222 be mixed in
quantities to assure that these mixed (i.e. liquid) batches will be used within 1
week to 2 weeks of being prepared. It is unclear what impacts degradation will
have on fish, but to be conservative, mix as small a batch as is practical to
avoid impacts of anesthetic. Sites should try to minimize the amount of time
that fish are in anesthetic to approximately 15 minutes or less.
4
Fry Handling Protocol:
It is recommended that fry (Chinook or Coho ≤ 60mm TL) not be handled more
than is necessary to collect information on the species and counts. It is
preferred that sites avoid anesthetizing fry by netting them directly from the
sample tank, if this is possible. In this case a sanctuary net should be used to
remove these fish only if it is possible with minimal disruption to other fish.
Chasing fish to capture them would increase stress to the fry and other fish in
the holding tank so only net those individuals that can be easily captured with
a sanctuary net.
If fry are anesthetized, sites should work them up immediately but only for
species identification and count purposes only. Fry are not to be examined
as part of the condition monitoring, as this would mandate anesthetic and
increase the time that they are handled. In general, sites should begin working
up the smallest fish and fish that are deepest in anesthetic first and move to
larger fish.
5
II.IntroductiontoFPC32.net
II.A. The Fish Passage Center (FPC)
The Fish Passage Center (FPC) provides current and historic data on salmon and
steelhead passage in the main stem Snake and Columbia River Basins. Data from
the Smolt Monitoring Program (SMP) are intended to provide the information basis
for federal, state and tribal recommendations for fish passage in the Federal
Columbia River Hydro-electric System. In addition to real-time access to SMP data,
the FPC provides data about river conditions, hatchery releases, smolt migration and
adult returns.
The FPC plans and implements the annual Smolt Monitoring Program (SMP) that
provides daily information for in-season management decisions. The FPC also
provides the agencies and tribes, and the FPC Board of Directors, with reservoir
operation information and analysis, including current and historical data.
During the in-river migration season, FPC summarizes current conditions in a Weekly
Report. FPC also provides web distribution of System Operation Requests (SORs)
made by the Salmon Managers. SORs are requests to the U.S. Army Corps of
Engineers to operate the federal hydrosystem to protect or enhance in-river fish
passage and survival conditions.
If you would like more information or to view Weekly Reports and SORs please visit
our web page www.fpc.org, or contact our office at (503) 230-4099.
II.B. Remote SMP Site Data Entry Program (FPC32.net)
The FPC32.net data entry program was originally designed as an organized method
of obtaining fish and water flow data from remote Smolt Monitoring Program sites.
The software program has changed names slightly over the years, beginning with
RSDEP (Remote Site Data Entry Program). Later it was ported to Windows and
named FPC32. The current version is FPC32.net, Version 3.0.0.10. It has many
improvements including a touch screen for entering fish condition data and the batch
data entry is now done through forms.
This manual has been provided for the biologist who input the data as a reference to
assist in the operation of the FPC32.net program. It is essential that all SMP
personnel who are responsible for entering fish data into the FPC32.net program and
corresponding with the FPC read and understand this manual. If any questions
arise, please call Brandon Chockley at the Fish Passage Center (503) 230-5362
with questions. After the manual is read by each individual SMP remote site staff
member; please sign the form on the last page of the manual, which acknowledges
that you have read the manual, and return the signed form to Brandon Chockley at
the Fish Passage Center.
6
III.FPCContacts&Correspondence
III.A. Personnel to Contact For Technical Help.
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Brandon Chockley – SMP Co-Manager (503) 230-5362
[email protected]
Weekend number: 503-521-0184
Contact Brandon for questions about definition of a specific fish
condition, change / addition to procedures, GBT questions, and
questions on how to enter data or information using FPC32.net and how to run
or use specific commands. Brandon is the principle contact for the SMP
program.
Jerry McCann – SMP Co-Manager (503) 230-4291 [email protected]
Weekend number: 503-432-0676
Contact Jerry for questions about definition of a specific fish condition, change /
addition to procedures, GBT questions, etc.
Christopher McCarty - Computer Specialist (503) 230-4582
[email protected].
Weekend number: 503-851-1549.
Contact Chris for computer hardware / windows and software setup technical
problems, i.e. problems with computer hardware errors and issues.
Lynnae Sutton – Data Management Specialist (503) 230-4290
[email protected]
Weekend number: 503-720-8205
Contact Lynnae for questions about how to enter data or information about
using FPC32.net and about how to use site-specific database management
tools.
Main Line / Voice (503) 230-4099
Leave a message at the front desk for other questions not identified here.
III.B. Correspondence.
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Fax for hand logs – (503) 230-7559.
Main SMP E-mail for batches and hand logs – [email protected].
Reposting E-mail – [email protected].
GBT E-mail – [email protected]
FTP site – ftp.fpc.org.
Web site – www.fpc.org.
Mailing Address – 1827 NE 44th Ave., Suite 240, Portland, OR 97213.
III.C. SMP Remote Site Facilities and 2013 Dates.

Bonneville Dam Powerhouse 1 (BO1) – Pacific States Marine Fisheries
Commission
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Bonneville Dam Powerhouse 2 (BO2) – Pacific States Marine Fisheries
Commission
Grande Ronde River Trap (GRN) – Oregon Dept. of Fish and Wildlife
Imnaha River Trap (IMN) – Nez Perce Tribe
John Day Dam (JDA) – Pacific States Marine Fisheries Commission
Lewiston Snake River Fish Trap (LEW) – Idaho Dept. of Fish and Game
Little Goose Dam (LGS) – Oregon Dept. of Fish and Wildlife
Lower Granite Dam (LGR) – Washington Dept. of Fish and Wildlife
Lower Monumental Dam (LMN) – Washington Dept. of Fish and Wildlife
McNary Dam (MCN) – Washington Dept. of Fish and Wildlife
Rock Island Dam (RIS) – Chelan Public Utility District
Whitebird Salmon River Trap (WTB) – Idaho Dept. of Fish and Game.
Smolt Monitoring Dates for 2013
BO2
March 12 - October 31
GRN
March 5 - May 26
IMN
March 5 - May 26
JDA
April 2- September 17
LEW
March 1 - May 31
LGS
April 2- October 31
LGR
March 26- October 31
LMN
April 2 - September 30
MCN
April 2 - September 30
RIS
April 2 - August 31
WTB
March 1 - May 31
Send in your daily batch via email and your daily batch hand logs via fax or email. Send this information into FPC prior to the end of the business day or
early the next morning. FPC should only lag one day behind the current day’s
batch information.
8
IV.Glossary
Bypass Facilities – Smolt bypass facilities, smolt bypass/collection facilities. These
terms refer collectively to the mainstream dam remote SMP sites of BO1, BO2,
JDA, MCN, RIS, LMN, LGS and LGR.
Coded Wire Tag – A small piece of wire inserted into the surface of a fish’s nose,
which has been coded with information about the origin of the fish.
COE Daily Report – The US Army Corps of Engineers produces many hydrological
reports containing measurements of various hydro system parameters.
Descaled – For SMP basin-wide purposes, when a fish is at more than 20%
descaled on either side as determined by ocular measurement, the fish is
considered descaled, even if descaling was clearly caused by predation in which
case it would be considered descaled “with predation marks present”. Descaled
fish tagged with PIT tags that are entered into PTAGIS are segmented into three
descaling categories: at least 10% descaled, between 10-20% descaled, and
greater than 20% descaled. This last PTAGIS descaling category is similar to
the basin-wide SMP definition of a “descaled” fish.
Electronic Batch – The (.xml) file, which is sent from the remote SMP sites to FPC
each sampling day of the fish migration season. This file is a text file formatted
in xml notation.
External Mark – Fish tags or marks, which are readable through simple visual
inspection. Floy Tags, Freeze Brands, Elastomer Tags, and Visual Implant tags
are examples of External marks. PIT tags and Coded Wire Tags are not
considered external marks, since they are not readable through simple visual
inspection.
FPC32.net – The current Windows version of the Fish Passage Center’s Remote
Site Data Entry Program for the Smolt Monitoring Project (SMP). This program
can run under these operating systems: Windows XP or Windows 7.
Freeze Brands – A form of external mark whereby a fish is branded with a mark
using a super-cold branding iron.
Ftp client – A program installed on a computer that enables the user to download
files from FTP sites on the Internet using File Transfer Protocol (FTP).
Gas Bubble Trauma Monitoring Program – Also referred to as GBT monitoring.
This is a monitoring program, which examines fish after they pass through dams
to monitor and measure biological effects from dissolved gas.
Incidental Catch – Fish that are caught in the sample tanks at Remote SMP sites
that are not one of the four main anadromous fish species whose passage is
monitored in the Smolt Monitoring Program. The target species for the SMP are
Chinook Salmon, Sockeye Salmon, Coho Salmon, Steelhead, and juvenile
lamprey (both Pacific and Brook Lamprey).
Julian Date – In Basin biological terms, the number of the day of the year, from 1365. In computer software terms, the number of days after Julius Caesar
changed the Roman calendar from the old Roman lunar calendar to the new
Julian Sun calendar in 44BC.
KCFS – Kilo (or thousands of) cubic feet per second--a quantity measurement of
liquid flow. A commonly used measurement scale at main stem dams in the
Columbia and Snake River basin.
9
Major Species – The four anadromous salmonid species that are monitored in the
Columbia/Snake River basin, Chinook (Oncorhynchus tshawytscha), Sockeye
(O. nerka), Coho (O. kisutch), and Steelhead (O. mykiss).
Mark Recapture – When an externally marked fish is recaptured and observed at
an SMP remote sample site, it is called a “mark recapture” or “mark recap”.
The marks that are considered “external” are elastomer tags; freeze brands, floy
tags, and visual implants. PIT tags and coded wire tags and blank cheek tags
are not considered external marks.
Multiplier – The mathematical inverse of the sample rate, I.E. one over the sample
rate. (1/sr)
Pick List - Drop down menu, List Box, or any popup menu, which uses a scrolling
highlighted bar to mark the desired choice.
PIT tag – Passive Integrated Transponder Tag. This is an internal mark, which is
used in the SMP predominately to measure travel time down the hydro system.
SMP PIT tag marking sites are generally Rock Island, White Bird, Lewiston,
Imnaha, and Grand Ronde. The PIT tag is a small glass cylinder approximately
1mm in diameter x 10 mm in length, which contains a small coil and chip which
transmit a tiny 134.7 kHz radio signal when excited by a 134.7 kHz radio
frequency signal.
Raceway – Part of the juvenile bypass system at main stem dams that are
transportation sites (LMN, LGS, LGR, and MCN). Raceways are large water
troughs where the fish are stored awaiting transportation by truck or barge after
they have passed through the bypass system and/or the sample tanks and
recovery tanks.
Rearing disposition – A fish is reared in the wild, or it is reared in a hatchery, or
where it was reared is unknown.
Remote site – The locations, (remote to FPC), where SMP sampling takes place.
There are currently four remote sites that are fish traps in rivers, and seven
remote sites at main stem dams on the Snake and Columbia Rivers.
Repost – (revise and resend) – When an SMP batch of data is resent to FPC from a
remote site for any reason, it is called a repost. Reasons for reposting a batch
of data can vary widely and include such things as intermittent Internet email
failure and erroneous data entry that was not picked up by the error checking
algorithms.
Separator – This is part of the juvenile bypass system at main stem dams, which
have a juvenile bypass system. The separator is designed to let small fish pass
through, and keep mini-jacks, jacks, and adults out of the juvenile bypass
system. The separator is also part of the dewatering system in the juvenile
bypass systems that removes water and increases the statistical density of fish
within a given volume of water passing through the system.
Smolt – An anadromous fish that is migrating down river, towards the ocean. In the
SMP, the use of the term smolt almost always refers to the four monitored
anadromous fish species. As a juvenile anadromous fish begin to move down
river, morphological changes can occur to the juvenile fish. For example, some
species will “silver up” or become more silver in color. As another example, fall
Chinook will become more “football shaped” as they reach the time to migrate
downstream.
SMP – Smolt Monitoring Program, the program to monitor and evaluate the four
main anadromous fish species in the Columbia/Snake River basin.
10
Sub-batch – Each batch of electronic data sent from the remote sites to FPC can
contain multiple sub-batches, but not all batches do. Some batches only use
the default sub-batch number for the entire batch, which is “01”. Usually, one
creates a sub-batch for each change in the sample rate during a 24-hour
sample. Up to 99 sub-batches can be made for each batch of submitted SMP
data.
Transportation – At LGR, LGS, LMN, and MCN, sometimes referred to as the four
collector sites, juvenile anadromous fish headed downstream are collected and
transported via barge or truck to a place in the river downstream from Bonneville
Dam, where they are unloaded back into the river. The transportation program
was created to attempt to mitigate the negative health effects on anadromous
fish of in-river passage through the hydro system.
Trap Facilities – This refers collectively to the remote site SMP river traps of LEW,
WTB, IMN, and GRN.
Validation process – In terms of the SMP, there are multiple levels of the
“validation process”. First of all, a statistical quality control process is applied to
the submitted electronic batches and hand logs, and any discrepancies and
possible errors are brought to the attention of the remote site that submitted the
batch for possible correction by the remote site. Secondly, each week during
fish migration season a spreadsheet containing all of the data submitted year to
date from a remote site is sent to the remote site to ensure that what FPC has in
its database matches what the remote site has in its database.
Wire Tag – A wire tag can be a coded wire tag (CWT) or a blank wire tag.
NOTE: FISH CONDITION terminology is located in a separate manual.
11
V.SitebySiteSMPOverview
Migration year 2013 is the fifth season when all SMP sites will be using FPC32.net for
data entry. A detailed site-by-site overview is provided below which outlines what
type(s) of data are being collected. Also, below is a brief step-by-step outline of how
the various types of data will be entered and processed using the FPC32.net data
entry program.
1. For the remote data entry sites (BO2, JDA, MCN, LMN, LGS, and LGR), once
fish are in hand, site personnel will use the FPC32.net fish condition touch
screen to enter detailed condition data (Section VIII.H). Trap sites (LEW,
GRN, WTB) and RIS do not collect fish condition data and, therefore, will not
use the condition touch screen. A more detailed description of sample sizes,
target species, and condition definitions with examples is provided in Section I
of this manual.
2. Simultaneously, all SMP site personnel will continue to tally information on
non-condition fish in the sample, by species and clip-code using existing
counting stations. These data will be recorded onto hand logs.
3. Once sampling is completed, detailed condition data will be transferred from
the wet lab computer and imported into the office computer (Section VII and
VIII).
4. Non-condition data will be entered from hand logs using FPC32.net (Section
VII and VIII). Entry of non-condition data begins with the Catch screen,
followed by the Catch Detail, Incidental Catch, and Mark/Recaptures. After
non-condition data have been entered into FPC32.net, these data are
validated (Section IX).
5. Condition data are then validated via the Conditions tab and/or Individual
Fish Condition Report. After validation, condition fish are incorporated into
the overall batch via promotion from the Summary Cond. tab.
6. Where applicable, after entering non-condition data and promoting condition
data, transportation data are entered via the Transportation tab.
7. Reports are printed (Section X), and data are sent to FPC for posting into the
central database (Section VII.K) and the FPC website.
V.A. Bonneville Dam Powerhouse 1.
No sampling will conducted at Bonneville Powerhouse 1 in 2013.
V.B. Bonneville Dam Powerhouse 2.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from a timed sub-sample of fish diverted from the bypass
channel during a 24-hour interval between 7am and 7am daily. Examination of fish
may occur throughout the 24-hour sample interval, as necessary.
12
GBT monitoring is conducted at this site. See Gas Bubble Trauma Monitoring
Protocol and GBT.net Data Entry Program User’s Manual.
V.C. Grande Ronde River Trap.
Operate a scoop trap on the lower Grande Ronde River 5 km upstream of the mouth
seven days per week for a 12-week period. The primary function of this site for SMP
is to PIT-tag out-migrating smolts.
V.D. Imnaha River Trap.
Operate of the screw trap in the lower Imnaha River seven days per week. The
primary function of this site for SMP is to PIT-tag out-migrating smolts. The Nez
Perce Tribe provides data on fish collection based on a prior agreement, no funding
is provided by SMP.
V.E. John Day Dam.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from a timed sub-sample of fish diverted from the bypass
channel during a 24-hour interval between 7am and 7am daily. Examination of fish
may occur throughout the 24-hour sample interval, as necessary..
V.F. Lewiston Trap.
Operate a dipper trap on the lower Snake River at Lewiston for a 12-week. The
primary function of this site for SMP is to PIT-tag out-migrating smolts.
V.G. Little Goose Dam.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from a timed sub-sample of fish diverted from the bypass
channel during a 24-hour interval between 7am and 7am daily. Sample smolts from
the collection for counts by species and clipped/unclipped status. Examine all
unclipped yearling Chinook for coded wire tags.
GBT monitoring is conducted at this site. See Gas Bubble Trauma Monitoring
Protocol and GBT.net Data Entry Program User’s Manual.
13
V.H. Lower Granite Dam.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from a timed sub-sample of fish diverted from the bypass
channel during a 24-hour interval between 7am and 7am daily. Sample smolts from
the collection for counts by species and clipped/unclipped status. Examine all
unclipped yearling Chinook for coded wire tags.
GBT monitoring is conducted at this site. See Gas Bubble Trauma Monitoring
Protocol and GBT.net Data Entry Program User’s Manual.
V.I. Lower Monumental Dam.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from a timed sub-sample of fish diverted from the bypass
channel during a 24-hour interval between 7am and 7am daily. Sample smolts from
the collection for counts by species and clipped/unclipped status. Examine all
unclipped yearling Chinook for coded wire tags..
GBT monitoring is conducted at this site. See Gas Bubble Trauma Monitoring
Protocol and GBT.net Data Entry Program User’s Manual.
V.J. McNary Dam.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from a timed sub-sample of fish diverted from the bypass
channel during a 24-hour interval between 7am and 7am daily. Sample smolts from
the collection for counts by species and clipped/unclipped status. Examine all
unclipped yearling Chinook for coded wire tags..
GBT monitoring is conducted at this site. See Gas Bubble Trauma Monitoring
Protocol and GBT.net Data Entry Program User’s Manual.
V.K. Rock Island Dam.
Smolts will be examined for various factors including species, fin clips, marking data,
and detailed fish condition data, including descaling. Fish from the general
population are obtained from the bypass channel during a 24-hour interval between
7am and 7am daily. Sample smolts for counts by species and clipped/unclipped
status. In additional another primary function of this site for SMP is to PIT-tag outmigrating smolts.
14
GBT monitoring is conducted at this site. See Gas Bubble Trauma Monitoring
Protocol and GBT.net Data Entry Program User’s Manual.
V.L. Whitebird Trap.
Operate a scoop trap on the lower Salmon River above Whitebird for a 12-week
period five days per week. The primary function of this site for SMP is to PIT-tag outmigrating smolts.
15
VI.SystemRequirements&ProgramInstallation
The FPC32.net program was designed and tested on Windows XP. It has not been
tested on newer Windows operating systems, but should operate properly in those
environments. FPC32.net will not operate in Windows 2000 or older operating
systems.
VI.A. Hardware and Software.
1. PC Details:
A PC running Windows XP with Service Pack 2 or later, with at
least 512MB of RAM to run the FPC32.net program (1 GB
recommended) and at least 1 GB of hard drive space (2 GB are
recommended).
2. Software:
A. FPC32.net runs on Windows XP and Windows 7.
B. An internet e-mail connection capable of sending files attached with base
64 encoding.
3. Communication Devices:
A. A printer (preferably a laser printer that understands PCL 4
or above) to print the daily reports.
B. Access to a Fax machine or e-mail account to send daily
hand logs to FPC.
C. An appropriate modem or other types of communication hardware for
other types of internet connections such as a cable modem, DSL or
ISDN.
D. A thumb drive or other portable device for carrying batch files (.XML files)
from wet lab touch screen computer to data entry computer.
VI.B. Procedure to Install the FPC32.net Program
(including the fish condition touch screen)
1.
2.
To install this program you will need to have Windows XP (or a newer
version of Windows).
NOTE: If you already have Windows XP with Service Pack 3 (or a more
recent version of Windows), you do not need to install Microsoft .NET
Framework 3.5 (or higher).
Within File Explorer make a temporary directory to save the installation
program files. In this procedure, this directory is referred to as
c:\installfpc32net.
16
3.
Ope
en Internett Explorer and
a go to fttp://ftp.fpc.o
org/FPC32..net/. Rightt-click on
setu
up.exe and
d choose Sa
ave Targett As… Navvigate to c:\installfpc3
32net
and
d save this file
f to this directory
d
 LGR, LGS
S, LMN, RIS, WTB, LE
EW, and GRN – Rightt-click on
TouchSc
creenSetup
p3.msi and choose Sa
ave Target As… Navigate to
c:\installlfpc32net and
a save this file to this directory
A, MCN – Right-click
R
o
on TouchS
ScreenSetu
up3_lampre
rey.msi
 BON, JDA
and choose Save Ta
arget As… Navigate tto c:\installlfpc32net a
and save
this file to
o this directo
ory
4.
ce the files have been saved to yyour local ha
ard drive, u
using File E
Explorer,
Onc
nav
vigate to c:\\installfpc3
32net and d
double-clickk on the
Tou
uchScreenSetup3.ms
si (or Touc
chScreenSe
etup3_lam
mprey.msi) file to
beg
gin the insta
allation proc
cess
Notte: If you are
a installing
g this from a CD, open
n File Explo
orer and na
avigate
to
t the direc
ctory of the CD and do
ouble-click o
on the
TouchScre
T
eenSetup3
3.msi or TouchScreen
nSetup3_la
amprey.ms
si.
This
s program requires
r
.NET Framew
work Versiion 3.5 (or better) and
d
Mic
crosoft 200
05 SQL Exp
press editio
on software
e packages to be insta
alled.
Afte
er you doub
ble-click on the .msi file
e, you will b
be prompte
ed to install .NET
Framework Ve
ersion 3.5 (if you don’t already h
have it).
Cho
oose Yes
5.
6.
17
Afte
er selecting Yes, your default inte
ernet browsser will open
n to the UR
RL
http
p://msdn.mic
crosoft.com
m/en-us/nettframework//aa569263.aspx.
 If the dialog box
b asking you to cho
oose Yes to
o install .NE
ET Framew
work does
no
ot appear, manually
m
op
pen Interne
et Explorerr and open the URL
htttp://msdn.m
microsoft.co
om/en-us/ne
etframeworrk/aa56926
63.aspx OR
R
 Go to ftp://ftp
p.fpc.org/FP
PC32.net/, rright-click o
on the file d
dotnetfx35..exe and
ch
hoose Save
e Target as
s, and navig
gate to a te
emporary file on your h
hard
drrive and sav
ve the file. Double-clicck on the file to begin the installa
ation of
the .NET fram
mework. OR
O
 If you are ins
stalling this from a CD,, double-click on the fiile dotnetfx
x35.exe
fro
om the CD directory and follow th
he installation procedu
ure promptss, using
de
efault prompts.
8. From the http:///msdn.microsoft.com//en-us/netfrramework/a
aa569263.a
aspx
web
bsite, selectt the INSTA
ALL IT NOW
W button.
7.
9.
ce the .NET
T Framewo
ork 3.5 insta
allation pro
ogram has ccompleted
Onc
dow
wnloading, choose
c
to Run
R the pro
ogram.
18
10. Afte
er you choo
ose to Run the program
m, the computer begin
ns downloading and
installing the .N
NET Frame
ework 3.5 ssoftware.
NOTE
E: If you re
eceive a me
essage thatt the .NET fframework is already iinstalled
on yo
our compute
er, proceed
d to the nexxt step.
11. Onc
ce the insta
allation of th
his software
e is complette, you will also be req
quired to
install Microso
oft SQL 2005 Express
s.
wnload Mic
crosoft SQL
L 2005 Exp
press from the FPC w
website
12. Dow
ftp:///ftp.fpc.org/FPC32.ne
et/ by right-cclicking on tthe file SQL
LEXPR.EX
XE and
cho
oosing Save
e Target as
s. Navigate
e to a temporary file on
n your hard
d drive
and
d save the file.
13. Dou
ow all
uble-click on the SQLE
EXPR.EXE file to begiin the installation. Follo
prom
mpts and accept
a
all de
efault settin
ngs.
14. Onc
ce the .NET
T Framewo
ork 3.5 and the Micros
soft SQL 2
2005 Expre
ess
edittion have be
een installe
ed on your llocal compu
uter, open File Explorrer and
nav
vigate back to C:\insta
allfpc32.nett. Double-cclick on the
e
Tou
uchScreenSetup3.ms
si (or TouchScreenSe
etup3_lamprey.msi) file.
19
15. Follow the prompts and accept
a
all de
efault settin
ngs. The program will place
an icon on you
ur desktop called
c
Fish Condition
n. This is th
he FPC32.n
net
prog
gram, which includes the
t batch d
data entry a
and the fish condition ttouch
scre
een.
NOT
TES:
 The .NE
ET Framew
work 3.5 an
nd the Micro
osoft SQL 2005 Exprress
edition only
o
need to
t be downlloaded and
d installed o
once.
 If you already have
e Windows
s XP with S
Service Pac
ck 3 (or a n
newer
version of Window
ws), you do
o not need tto install Microsoft .NET
Framew
work 3.5.
VI.C.
V
Prrocedure
e to Insttall New
west Vers
sion of F
FPC32.n
net
and Uninstal
U
ll an Old
der Vers
sion
1.
If yo
ou want to install
i
a new
wer version
n of FPC32.net, you m
must first un
ninstall
the old version
n. To unins
stall the olde
er version o
of FPC32.n
net, choose Start |
Settings | Con
ntrol Panell.
2.
3.
From within Co
ontrol Panel, select A
Add Remov
ve Program
ms.
dd Remove
e Program
ms, select FishConditiion3 and ch
hoose
From within Ad
Rem
move.
20
4.
5.
A dialog box appears ask
king you to confirm the
e removal o
of FishCond
dition3,
cho
oose Yes to
o uninstall FishCondit
F
ion3. Follo
ow the prom
mpts to unin
nstall the
prog
gram.
Afte
er the progrram has been uninstal led, follow the instructtions for insstalling
FPC
C32.net (Se
ection VI.B
B above).
NOT
TE:
 Uninsta
alling FPC32
2.net and in
nstalling a n
newer version can som
metimes
lead to an
a Error message
m
sta
ating that th
he MS SQL
L Server Da
atabase
could no
ot open and
d that the u
user should contact the
eir system
adminis
strator. The
e FPC data staff has o
only encoun
ntered this iissue
once bu
ut has deterrmined thatt is usually means thatt there is a problem
with Mic
crosoft SQ
QL 2005 Ex
xpress. If yyou encounter this problem,
please call
c Lynnae
e Sutton at FPC and she will walkk you through a
procedu
ure to prope
erly uninsta
all Microsofft SQL 200
05 Express
s.
Uninsta
alling Microsoft SQL 2
2005 Expre
ess is not e
enough and
d will not
remedy
y this proble
em.
VI.D.
V
Prrocedure
e to Allo
ow Full C
Control for Wind
dows 7
Operrating Sy
ystem
When
W
FPC3
32.net is ins
stalled on a machine w
with Window
ws 7 operatting system
m, the
user may ex
xperience problems
p
wh
hen trying tto save new
w records. These prob
blems
may
m occur each
e
time FPC32.net is
s uninstalle
ed and reinsstalled. The FPC stafff has
fo
ound that th
his is often a permissio
ons issue th
hat can affe
ect whetherr SQL Exprress
21
database file
es can be written
w
to by
y the curren
nt user. If tthis is the case, the usser will
ty
ypically get one of the following tw
wo error me
essages wh
hen trying tto create a new
batch.
The
T first erro
or message
e appears to
o be an “Un
nhandled E
Exception E
Error” with a
message
m
tha
at appears when the user
u
attemp
pts to save a new reco
ord. This errror
message
m
sta
ates something to the effect of:
C:\Program
C
m Files (x86
6)\Fish Pas
ssage Centter\FishCo
ondition3\D
Data\fpcFis
sh.dbf is
re
ead only.
A similar errror may occ
cur when starting the p
program aftter it is insta
alled or rein
nstalled.
This
T
error sttates:
Catch Info
o Table not found…Una
f
able to open
n the physiccal file C:\Prrogram Filees
(x86)\Fish Passage Center\FishCo
ondition3\D
Data\fpcFish
h_log.ldf.” O
Operating
system error 5: “5(Access is denieed)”.
ault database. Login faailed.
Cannot open user defa
ure for user ‘……………
……….’.
Login failu
File activattion failure.. The physiccal file nam
me “C:\Progrram Files (xx86)\Fish
Passage Ceenter\FishC
Condition3\D
Data\fpcfish
h_log.ldf” m
may be incorrrect.
Below
B
is a brief
b
descrip
ption of how
w to remedyy both these
e errors.
1. Navig
gate to the directory:
d
C:\Program
C
m Files (x86
6)\Fish Pas
ssage
Cente
er\FishCon
ndition3\Da
ata
22
2. Right-click on th
he file name
ed
fpcFiish.mdf and select
Properties. Thiis will open the
fpcFiish Properties dialog box.
3. Click on the Sec
curity tab and
a
se Users among the list of
choos
Grou
up or User Names
4. Once
e Users has
s been sele
ected,
look to
t see if Full Control has a
check
k mark nextt to it in the
e list of
Perm
missions fo
or Users.
5. If it do
oes NOT, select
s
the Edit
E
button
n. Select Users again and
check
k the Full Control
C
box
x. Click
Apply
y and then OK.
gate to the directory:
d
6. Navig
C:\Prrogram File
es (x86)\Fis
sh
Passage
Cente
er\FishCon
ndition3\Da
ata
ed
7. Rightt-click on the file name
fpcFiish_log.LD
DF and select
Properties. Thiis will open a
dialog
g box titled Data Prop
perties.
8. Click on the Sec
curity tab and
a
choos
se Users among the list of
Grou
up or User Names
9. Once
e Users has
s been sele
ected,
look to
t see if Full Control has a
check
k mark nextt to it in the
e list of
Perm
missions fo
or Users.
oes NOT, select
s
the Edit
E
10. If it do
button
n. Select Users again and
check
k the Full Control
C
box
x. Click
Apply
y and then OK.
23
VIII.Overviewo
ofFPC3
32.NET
TProgrram
VII.A.
V
Running
R
the FPC
C32.net Program
m and Se
elect Se
ettings
1.
2.
Onc
ce FPC32.n
net is installed an icon will appea
ar on your desktop.
Dou
uble-click on the FishC
Condition iicon on you
ur computer desktop.
This
s opens the
e program. By default, the progra
am is set to
o open to
the Batch Datta Entry Sc
creen and a
an icon is p
placed in yo
our system ttray
(low
wer right hand corner). Right-clic k on the FP
PC32.net/F
Fish Condittion icon
in th
he system tray
t
and choose Settin
ng. The settting dialog box appea
ars.
From this dialo
og box, you
u can choosse whether you want th
he Fish Co
ondition
Tou
uch Screen
n as the prim
mary data e
entry scree
en. Computters located
d in the
wet lab should be set to have
h
the Fis
ish Conditiion Touch Screen as the
mary data entry
e
screen
n upon open
ning the pro
ogram. Co
omputers located in
prim
the office shou
uld be set to
o have the B
Batch Data
a Entry Sc
creen as the
e primary
data
a entry wind
dow upon opening
o
the
e program.
To make
m
the Fish
F
Condittion Touch
h Screen th
he primary e
entry scree
en, select
the Fish Cond
dition Touc
ch Screen Only checkkbox (see ffigure below
w).
Com
mputers in the
t wet lab should be configured in this man
nner.
24
3.
4.
5.
6.
7.
8.
Regardless of which computer you are configuring, the Settings dialog box
can also be used to set many of the default settings for SMP sites, including:
Site, Gear Code, Sample Rate(s), Start Hour, and End Hour.
i. Site: enter your site in the Site box by choosing a value from the Site
Code drop down list.
ii. Gear Code: enter a default gear code by selecting a value from the
Default Gear Code drop-down menu. A gear code of MT will not be
allowed at the dams, and a gear code of GC will not be allowed at the
traps.
iii. Sample Rate(s): enter the default sample rates for your site and subbatches, by choosing a value from the Select Default Sample Rate
drop-down menu for Sub-batch 1 and Sub-batch 2. Sample rates for
additional sub-batches will be entered later in the data entry process. A
sample rate of greater than 1 and less than 0 will not be allowed.
iv. Start and End Hour: enter the default start and stop hours, in military
time, ranging from 0000 to 2400.
v. Trap Location: if you are at a trap location, the trap location field
appears in the site configuration screen, otherwise it does not.
The Batch Export Directory button is used to specify where your batch
records (i.e., .XML file) will be stored on your PC. Use the Browse button to
browse to the directory where you want these files to be saved.
NOTE: Regardless of whether the wet lab or office computer is
being used to generate the XML file, the file is named in the same
convention. It is imperative that the sites recognize this and do
not confuse the two files.
The file that is generated by the wet lab computer can be renamed if site
personnel choose (see Section VI.B.2 below). The XML file that is
generated by the office computer is the only file that will be processed by the
FPC (see Section VI.K below).
The Batch Import Directory button is used to specify which directory
FPC32.net will look in for XML files to be imported. If you want to use the
same directory as the Batch Export, press the Same as Export button.
Otherwise, use the Browse button to browse to the directory where you want
these files to be imported from.
FPC32.net has built-in sounds that prompt users when certain functions
have been performed or need attention. To hear these messages, the Play
Sound Checkbox must be checked.
NOTE: to hear messages, speakers need to be connected to the
computer.
If desired, sites can have their batch files (i.e., XML files) sent directly to FPC
upon completion. To do this, site personnel must enter [email protected] in the
e-mail dialog box in the settings screen. It is NOT mandatory that sites do
this.
FPC32.net allows for up to three user defined comments that can be
incorporated in the Comments2 drop-down menu of the Catch data entry
tab. These comments are labeled as Custom Comment 1, Custom
Comment 2, and Custom Comment 3 in the Setting screen. If you have a
comment that you want to enter repeatedly (that is not already in the dropdown menu) you can type that comment in one of these three text boxes.
25
Any text that is entered into these text boxes will automatically show up in
the Comment2 drop-down menu.
9. The Delete Prev Year and Delete Old buttons delete the batches stored in
the local database (except the current day’s batch). These buttons should
only be used to clean the database. The Delete All button deletes all of
the records in the local database.
10. Once you are finished with the Settings dialog box, choose Save Setting to
save the settings you have entered. A dialog box appears prompting the user
to restart the application for the setting changes to take effect. Select Yes
and the application will Exit.
VII.B. Entering Fish Condition Data Via the Touch Screen
Species, Length, and Sub-batch data are required in the Fish Condition touch
screen in order for records to be saved successfully. Weight is not required,
however, some of the sites collecting fish condition data will collect weight as a part
of the fish condition dataset (except for incidental species).
By default, the Sub-batch number on the first record is set to 1. To change sub-batch
for the first record press the Sub-batch button as many times as is necessary to get
to the desired sub-batch number. If the sub-batch number is incorrect, choose Clr.
Sub-batch. The sub-batch number is carried forward from the previous record until it
is changed. To enter a Tank, press the appropriate Tank button (either Tank A or
Tank B). The tank letter is carried forward to the next record from the previous
record until it is changed by the user. Sites that do not have separate tanks will not
see a Tank button. To enter a Species and Clip type, choose the appropriate
Species-Clip button. For example, CH1 is for unclipped yearling Chinook, CH1-AD
is for an adipose fin clipped yearling Chinook. If the species is an incidental species
choose Miscellaneous Incidental Species and choose the appropriate button from
the pop-up menu.
To enter specific fish condition data, press the appropriate button on the touch
screen. For a detailed description of each of these buttons and what types of data
should be entered, see Section VIII.H below The data are saved to the database
behind the touch screen and appear on the bottom left corner of the touch screen.
Most of the buttons are toggle buttons, which means that pressing the button
once adds the selected condition to the fish record and pushing the same
button again removes the condition from the fish record. There are some
buttons where only one choice can be selected. These include: Species or
Species Clip, Special Species, Descaling, and Elastomer Tag Orientation/Color
buttons.
VII.B.1. Brief Overview of Steps to Entering Fish Condition Data
via the Fish Condition Touch Screen
1.
To enter fish condition data with the Fish Condition touch screen, doubleclick on the FishCondition icon on the desktop on the wet lab computer. A
dialog box appears with three buttons. The Batch End Day Today button
26
crea
ates a batch with the end
e date m atching tod
day’s date, tthe Batch E
End Day
Tom
morrow buttton creates
s a batch w
with the end
d date matcching tomorrrow’s
date
e, and the Batch
B
End Day Yeste
erday butto
on creates a batch with
h the end
date
e matching yesterday’s date. Th e Batch En
nd Day Tom
morrow bu
utton
sho
ould only be
e used if a sample
s
is being worke
ed up early. The Batch
h End
Day
y Yesterday button sh
hould only b
be used if a sample is being workked up
afte
er being held for 24-ho
ours. Click on one of these button
ns to create
e a new
batc
ch.
If a batch alrea
ady exists in
n the local database w
with a particcular “Batch
h End
Day
y”, a pushpin icon appears next to
o the corresponding “B
Batch End
d Day”
buttton.
Touch scrreen for LGR
R, LGS, and L
LMN for 2013
3
27
Touch screen
s
for BO
ON, JDA, and
d MCN for 20
013 (incorporrates conditiion monitorin
ng for
lamprey juveniles). Note:
N
BON and JDA scre
een does nott have Tank B Clip/Unclip
p Tally
2.
3.
4.
5.
The
e Fish Cond
dition touch screen the
en appears. The backkground pan
nel
app
pears gray until
u
you se
elect New.
Sele
ect New to enter a new
w fish cond
dition record
d. The bacckground pa
anel
turn
ns white, me
eaning thatt the compu
uter will acccept data. T
The New button
disa
appears and
d a Save/N
New button appears. IIf the backg
ground panel is
gray
y, the comp
puter will be
eep when yyou press a button beccause it is n
not in the
New
w or Edit mode.
m
In ad
ddition, the Species, W
Weight, and
d Length fields in
the lower left hand
h
cornerr are highlig
ghted in yelllow. This a
allows to usser to
ee when these data arre entered into the pro
ogram.
morre clearly se
Turn on the sc
cale and ad
dd the tray ((the scale a
automatically tares or
calibrates to co
ompensate for the weiight of the ttray), place
e the fish in the tray,
and
d press the Print button on the sccale.
 It is imporrtant that yo
ou press th
he Print buttton on the scale only once
 Once a weight
w
has been
b
entere
ed, the weig
ght field will turn from yellow to
white and
d the corres
sponding we
eight will ap
ppear.
 If this weiight is incorrrect, presss the Clear Weight button on the touch
screen an
nd then pre
ess the Prin
nt button on
n the scale
Ente
er the fish length using
g the touch
h screen number pad. Using the number
pad
d on the touch screen automatica
a
ally shifts the focus to tthe length ffield.
 Once a le
ength has been
b
entere
ed, the leng
gth field will turn from yyellow to
white and
d the corres
sponding le ngth will ap
ppear.
 If this leng
gth is incorrrect, press the Clear L
Length buttton on the touch
screen an
nd then re-e
enter the co
orrect lengtth
28
Press the appropriate Species, Clip, and Other Condition buttons.
 Once a species has been selected, the species field will turn from
yellow to white and the corresponding species code will appear
7. For those sites with tanks, the Please Enter Tank/Trap warning will
disappear once a tank is chosen. Records cannot be saved until a tank is
chosen.
8. If a comment needs to be entered, press the General Comment button and
type the comment using the touch screen keyboard pop-up. The user can
enter up to two comments or codes in this field separated by a semicolon.
9. Press Save/New to save the individual fish record. The Save/New button
also automatically starts a new record for the next fish.
 Follow steps 4 through 8 for each subsequent fish in the condition
sample. NOTE: The scale will occasionally need to be zeroed
between fish by pressing the Tare button.
10. Once the last fish has been entered and the Save/New button has been
pushed, push the Cancel button to end data entry
6.
VII.B.2 - Exporting Daily Fish Condition Records from the Wet Lab
Computer:
Typically, condition records are entered on the wet lab computer and the batch
records are entered on a different computer in the office. Therefore, the daily
condition records must be saved to an .XML file on the wet lab computer which is
then imported into the office computer.
1.
2.
3.
4.
After completing the fish condition records, press the Export button on the
lower right corner of the touch screen. This action creates an .XML file for
the current batch that contains all of the fish condition records. This file is
saved in the location specified under the Setting dialog box for this
computer. FPC32.net uses the following naming convention for these
exported .XML files: the first three characters are the site code, followed by a
two digit year and three characters corresponding to the Julian day of the
batch sample end date (1-366 days).
From the wet lab computer, open Windows Explorer and navigate to where
the daily batch .XML files are saved.
Insert a portable storage device (e.g., thumb drive or floppy disk) into the wet
lab computer. The computer may open a directory for the portable storage
device.
Highlight the current day’s batch or the batch you want to transfer to the
office computer by clicking on the file name. Choose Edit | Copy.
29
5.
6.
With
hin Window
ws Explorerr, navigate tto the porta
able storage
e device an
nd
cho
oose Edit | Paste.
P
The
e current da
ay’s fish co
ondition data
a are now sstored on
the portable sttorage devic
ce.
 At this po
oint, you can
n rename th
he fish condition XML file in orde
er to
avoid con
nfusing it wiith the final batch file tthat will late
er be saved
d and
sent to FP
PC.
 To renam
me the fish condition
c
X ML file in th
he portable storage de
evice,
right click
k on the file and choosse Rename
e. You musst leave the first
eight characters of the original file name in
ntact and o
on the left hand
side. Forr example, the
t file nam
med BO211
1100.XML ccould be renamed
BO21110
00Cond.XM
ML.
The
e portable storage
s
dev
vice needs tto be removved from th
he wet lab
com
mputer. If th
he portable storage de
evice is a th
humb drive,, right click on the
Saffely Remov
ve Hardwarre icon in th
he system ttray, and ch
hoose Safe
ely
Rem
move Hard
dware. A dialog box a
appears, hig
ghlight USB
B mass storrage
dev
vice and pre
ess Stop. Another
A
diallog box app
pears, again highlight USB
mas
ss storage device
d
and press OK. A system message a
appears sta
ating that
it is alright to re
emove the USB devic e. Remove
e the USB d
drive and go
o to the
offic
ce compute
er.
VII.C.
V
Im
mporting
g a Batc
ch From the Con
ndition S
Sample or
Crreating a New Batch
B
Creating
C
a new
n
batch in
n the Catch
h Data Entrry Tab Form
m (i.e., Main
n Form) de
epends
on whether condition
c
data were co
ollected or not. If cond
dition data were colleccted (as
n Section VII.B
V
above), the batch
h data from the condition sample is
described in
im
mported into
o the Batch
h Data Entry Screen (i.e., Main Form) for e
editing and entering
non-conditio
on data (see
e Section VII.C.1
V
belo
ow). If no ccondition da
ata were co
ollected,
30
a new batch
h record can
n be created from with
hin the Main
n Form (se
ee Section VII.C.2
below). ..
VII.C.1 - Importin
ng Daily Fish
F
Cond
dition Re
ecords intto FPC32
2.NET
Main Form
1.
2.
3.
4.
5.
From the office
e computerr, double click on the F
FishCondittion icon on
n the
des
sktop. The office comp
puter should be config
gured so tha
at the Main
n Form
ope
ens by default. The Ma
ain Form w
window ope
ens with the
e Catch tab
b
forw
ward.
Cho
oose the bu
utton Imporrt from Battch. An open dialog b
box appearss.
Nav
vigate to yo
our portable
e storage de
evice and cchoose the batch you w
want to
imp
port data fro
om. Click on
n Open (se
ee picture below).
e Main Form
m displays the batch ffrom which fish conditiion recordss were
The
just imported in
n the Catch
h tab. Sele
ect the batcch with the ffish conditio
on
reco
ords you jus
st imported
d by clicking
g on the reccord in the d
data grid. S
Selected
reco
ords have an
a arrow be
eside the ba
atch.
Cho
oose Edit. This puts the selected
d record intto the form at the top o
of the
pag
ge, allowing the user to
o edit the da
ata fields in
n the upperr portion of tthe
scre
een.
From this point, users sho
ould enter b
basic Catch
h data, including: 1) S
Start
Tim
me, 2) End Time,
T
3) Gear Code, 4) Sample
e Code, 5) S
Sample Ho
ours, 6)
31
6.
7.
8.
Total Discharrge, 7) Pow
werhouse 1 flow, 8) P
Powerhous
se 2 flow (iff
app
plicable), 9) Total Spill, and 10) a
any Comme
ents (Comm
ments 1 or
Com
mments 2) that pertain the entire
e batch.
Notte: The starrt time, end
d time, and gear code will automa
atically set tto the
defa
ault values that were entered
e
into
o the Settin
ngs dialog b
box.
 For a deta
ailed descrription of ea
ach of these
e fields and
d what typess of data
should be
e entered, see
s Section
n VIII.A.1 b
below
Cho
oose Save Record bu
utton.
Data entered into the Cattch tab sho
ould be reviewed and vvalidated att this
nt.
poin
Proceed to Section VII.D
D.
VII.C.2 - Creating a New Batch Re
ecord Dirrectly from
m the
FPC32.n
net Main Form
F
(forr sites wh
here no c
condition data
are colle
ected):
1.
2.
From the office
e computerr, double click on the F
Fish Condition icon o
on the
des
sktop. The office comp
puter should be config
gured so tha
at the Main
n Form
ope
ens by default. The Ma
ain Form w
window ope
ens with the
e Catch tab
b
forw
ward.
From within the
e Catch tab
b, choose N
New Batch
h End Day T
Today to ccreate a
new
w batch with
h the EndD
Date matching today’s date. To ccreate a new
w batch
with
h the endda
ate matching tomorrow
w’s date, se
elect New B
Batch End Day
Tom
morrow. To create a new batch with the En
ndDate matching yestterday’s
date
e, select Ne
ew Batch End
E Day Ye
esterday

For all sites except LEW
L
and W
WTB, the ba
atch numbe
er and site a
are
automatic
cally genera
ated based on the info
ormation se
elected in th
he
Settings dialog box and by the
e current da
ate on your computer. The
32
3.
4.
5.
LEW and WTB sites will have to select the Site for which data are to be
entered. To do this, select the Site from the Site Drop-down menu
(located on the right-hand side).
From this point, users should enter the remaining Catch data, including: 1)
Start Time, 2) End Time, 3) Gear Code, 4) Sample Code, 5) Sample
Hours, 6) Total Discharge, 7) Powerhouse 1 flow, 8) Powerhouse 2 flow
(if applicable), 9) Total Spill, and 10) any Comments (Comment 1 or
Comment 2) that pertain the entire batch.
Note: The start time, end time, and gear code will automatically set to the
default values that were entered into the Settings screen.
Choose Save Record.
Proceed to Section VII.D.
VII.D. Entering Non-Condition Fish Data (Catch Detail)
If all fish sampled that day were condition fish (and no mortalities were encountered),
you may skip this step and move onto Section VII.E. Otherwise, once the Catch
data have been entered, the next step is to enter the non-condition sample data via
the Catch Detail tab. To select the Catch Detail screen for data entry, first select
the record for the batch you want to add data to by clicking on the batch record in the
data grid at the bottom of the Catch screen. A selected record has an arrow beside
it. Second, select the Catch Detail tab. For a detailed description of data entry fields
in the Catch Detail tab, see Section VIII.B below.
Below is a brief overview of how to enter a single record of non-condition sample
data:
1.
2.
3.
4.
From the Catch Detail tab click on the New button
Fill in the correct sub-batch and tank information for the record you wish to
enter.
Choose the appropriate Species, Age, Clip, Coded Wire Tag, and Special
Species information for the record you wish to enter
When entering the first record of a sub-batch, the program applies the
default sample rate for that sub-batch. If this is not the sample rate that was
used, you must change the sample rate/multiplier to the correct value. Use
the Multiplier drop down menu to choose from the list of standard sample
rates/multipliers. If a non-standard sample rate was used, you may enter
this value directly into the Sample Rate field (this value must be between 0
and 1).
 The sample rate for a single sub-batch is carried forward to the next
record from the previous record until the sub-batch number is changed
by the user.
 Given this, it is critical that you verify that the sample rate for each subbatch is correct before saving the first record of each sub-batch.
Section VIII.B provides detailed information for correcting the sample
rate if you find that the wrong sample rate was entered for a sub-batch.
33
5.
6.
7.
8.
9.
Enter Non-Cond. Sample Count, Num Exam for descaling, Num
descaled, Sample Morts, Facility Morts, Research Morts, and PITTag
Morts (where appropriate).
 When sample code is NOT GB, the field for Num Exam for Descaling
will calculate automatically based on what is entered into the NonCond. Sample Count and Sample Morts fields for all species and
special species combinations (except for lamprey juveniles and fry)
using the following equation:
Num. Exam for Descaling = Non-Cond. Sample Count – Sample Morts
This assumes that 100% of non-condition fish were examined for
descaling. If this is not the case, you may over-ride the calculated value
of Num. Exam for Descaling after entering the Non-Cond. Sample
Count and Sample Morts.
 Descaling is not assessed on GBT fish, lamprey juveniles, or fry,
so the Num. Exam for Descaling for these records is assumed to
be 0.
When the entry is complete, choose Save/New .The Save/New button also
automatically starts a new record for this batch.
Follow steps 4 through 6 for each subsequent record to be entered.
Once the last record has been entered and the Save/New button has been
pushed, push the Cancel button to end data entry for this screen.
Once all non-condition records have been entered, these data should be
validated from the hand logs by printing or viewing the Daily Batch/Tank
Report and/or the Lamprey Batch/Tank Report. To view these reports,
chose Reports and select Daily Batch/Tank Report and/or Lamprey
Batch/Tank Report. A separate report can be generated for each sub-batch
that was entered. It’s best to do this level of validation prior to incorporating
the condition data into the Catch Detail tab via promotion (see Section
VII.H).
Note: There are several fields on the Catch Detail tab that are inactive (i.e.,
grayed out). These are fields that are either calculated (e.g., Est.
Collection, Cond. Collection) or are incorporated into the batch upon
promotion of the Condition Data. (e.g., Cond. Sample Count, Num. Cond.
Exam for Descaling, etc.).
34
VII.E.
V
Entering Incidental Catc
ch Data
Once
O
the Ca
atch Detail data have been enterred, the nexxt step is to
o enter the noncondition inc
cidental spe
ecies data via
v the Incidental Cattch tab. Forr a detailed
d
description of
o data entrry fields in the
t Inciden
ntal Catch ttab, see Se
ection VIII.C
C below.
To
T create a new record
d in Inciden
ntal Catch click on the
e New butto
on to add a record.
Only
O
inciden
ntals collectted as part of the non--condition d
data are enttered into th
he
In
ncidental Catch
C
tab at
a this point. Data to e
enter for eacch incidenta
al species iinclude:
1) Species, 2) Sample
e Count, an
nd 3) Samp
ple Morts. When the e
entry of a ssingle
omplete, ch
hoose Save
e Record.
species is co
Note:
N
Cond
d. Count wiill be filled in
n automaticcally when Condition D
Data are
in
ncorporated
d into the ba
atch (see Section
S
VII..H).
ncidental Catch
C
data should be validated b
by printing o
or viewing the Inciden
ntal
In
Catch
C
summ
mary report. To view th
his report, cchose Repo
orts and se
elect Incide
ental
Catch.
C
If Co
ondition Da
ata include incidental sspecies, thiss validation
n step should be
done prior to
o incorporating the con
ndition data
a into the In
ncidental C
Catch tab via
promotion (s
see Section
n VII.H).
35
VII.F.
V
Entering Mark/Re
ecapture
e Data
Once
O
the Inc
cidental Ca
atch data have
h
been e
entered, the
e next step
p is to enterr the noncondition Ma
ark/Recaptture data by selecting the Mark/R
Recaptures
s data entryy tab.
For
F a detaile
ed description of data entry fieldss in the Marrk/Recaptu
ures tab, se
ee
Section
S
VIIII.D below.
To
T create a new record
d in Mark/R
Recaptures
s click on th
he New buttton to add a record.
Only
O
mark/re
ecapture da
ata for non--condition ffish are ente
ered into th
he
Mark/Recap
M
ptures tab at
a this point. Mandato
ory data forr each markk/recapture record
in
nclude: 1) Tank
T
(where
e applicable
e), 2) Spec
cies, 3) Age
e, 4) Mark Type, 5) Ta
ag
Color,
C
6) Clip Code (c
chose N/A if
i fish is un
nclipped a
and not CW
WT), and 7) Tally
Total.
T
Location for Elastomer Tags is pa
art of the Ma
ark Type co
ode, so Tag
g/Brand Lo
oc is
NOT
N
require
ed for Elasto
omer Tags. Tag/Bran
nd Loc, Bra
and Code, Brand
Orientation
O
, Tag Num
mber, Supplemental C
Code, and L
Length are
e NOT mand
datory.
When
W
the en
ntry is comp
plete, choose Save Re
ecord. Ma
ark/Recaptu
ure data sh
hould be
validated by
y printing or viewing Ma
ark Recaptture Summ
mary Report. To view this
re
eport, chose Reports and select Mark Reca
apture. If C
Condition D
Data include
e
Mark/Recap
M
pture data, this
t
validation step sho
ould be don
ne prior to incorporatin
ng the
condition da
ata into the Mark Reca
aptures tab
b via promo
otion (see S
Section VII..H).
36
Note: Cond.
C
Coun
nt and Tota
al Count wiill be filled iin automatiically when
Conditio
on Data are
e incorporatted into the
e batch (see
e Section V
VII.H).
VII.G.
V
Validatin
V
g Condiition Data
Once
O
the Ma
ark Recapttures data have been entered, th
he next step
p is to valid
date the
condition da
ata by selec
cting the Co
onditions d
data entry ta
ab. For a d
detailed desscription
y fields in th
he Conditio
ons tab, se
ee Section VIII.F below
w.
of data entry
Validation
V
off condition data can be
e done in tw
wo ways:
1.
Individual fish condition records ca
an be viewe
ed for valida
ation directly from
nditions tab
b. By clickiing on the ccolumn hea
ader,
the data grid in the Con
ecords can be sorted fo
or easier viewing. Sorting by mu
ultiple colum
mns is
re
also possible
e, simply ho
old the Shifft key while
e selecting tthe sequence of
co
olumns you wish to sort by. If errrors are fou
und, recordss can be ed
dited
directly from the Condittions tab (ssee Section VIII.F for more detaiils on
ed
diting and in
nstructions on group e
editing).
2.
Individual condition can also be vie
ewed via th
he Individual Fish Co
ondition
Re
eport. To validate co
ondition datta in this ma
anner, choo
ose Reportts and
se
elect the Ind
dividual Fish Conditiion Reportt from the d
drop-down m
menu.
Th
his report may
m be revie
ewed or priinted for va
alidation. If errors are ffound,
re
ecords can be edited directly
d
from
m the Conditions tab ((see Sectio
on VIII.F
for more deta
ails on editing).
37
VII.H.
V
Promotin
P
ng Condition Da
ata into tthe Batc
ch
Once
O
the Co
ondition da
ata have be
een validate
ed and edite
ed (when a
applicable), the next
sttep is to inc
corporate condition sa
ample data into the battch (Catch Detail,
In
ncidentals, Mark/Rec
captures) by
b selecting
g the Summ
mary Cond. data entryy tab.
For
F a detaile
ed description of the Summary
S
C
Cond. tab a
and its functtions see S
Section
VIII.G
V
below
w.
To
T incorpora
ate conditio
on sample data
d
into the
e batch, select the Summary Co
ond. tab
and click on the Promo
ote All butto
on. When condition ssample data
a are incorp
porated
in
nto the Catc
ch Detail ta
ab, the sam
mple countss for conditio
on fish will appear in tthe
Cond.
C
Samp
ple Count column.
Note:
N
If all fiish sampled
d were condition fish, before prom
moting, the
e user must first
enter the sample rate fo
or each sub
b-batch tha
at was enterred using th
he touch sccreen.
The
T default sample rate
e(s) are listted but need to be che
ecked and ccorrected (w
when
applicable). To do this, right click in the Sam
mple Rate ccell in the C
Condition
SubBatches
S
s box at the
e top of the
e Summary
y Cond scre
een (A in fiigure below
w). This
allows you to
o manually enter the sample
s
rate
e for each in
ndividual su
ub-batch that was
entered into the touch screen.
s
On
nce this is d
done, click o
on the Prom
mote All button.
When
W
condition sample
e data are incorporate
ed into the C
Catch Deta
ail tab, the ssample
38
counts for co
ondition fish
h will appea
ar in the gra
ayed area o
of Catch Detail tab an
nd the
Cond.
C
Samp
ple Count column of the
t data griid (Red box
xes in figu
ure below).
A
39
IMPORTANT: The Cond. Sample Count, Num Cond. Exam., Num Cond.
Descaled, and Cond. Collection fields cannot be edited. If an error was made in the
fish condition records, these data need to be edited in the Conditions tab and then
re-promoted (from Summary Cond.) for edits to take effect.
VII.I. Entering Transportation Data
Once the Condition sample data have been incorporated into the batch, the next
step is to enter the Transportation data via the Transportation tab. For a detailed
description of data entry fields in the Transportation tab, see Section VIII.E below.
There are two ways to enter data using the Transportation tab. The first is manual
data entry where each Tank, Species, Age, Clip, CWT, and Special Species (EF
and Fry) combinations from that day’s batch are manually entered, one-by-one.
Lamprey Juveniles are NOT to be entered into the Transportation Data Entry
Tab. The other is to import the Tank, Species, Age, Clip, CWT, and Special
Species (EF and Fry) combinations from the Catch Detail data entry screen, using
the Import button. For a more detailed discussion of each of these methods, see
Section VII.I.1 and Section VII.I.2 below.
Regardless of which method you chose to use, you must know what your collection
counts were for each Tank, Species, Clip, CWT, and Special Species code (EF and
FR) combination. This information is summarized for the entire batch in the Daily
Batch/Tank Report, which can be generated by selecting Reports and choosing
Daily Batch/Tank Report (All – Subbatches) from the drop-down menu. This
report should be printed. The data that are to be entered into the Transportation tab
can be found in the rows labeled “Total Collection” and “Sample, Facility,
Research Morts” (i.e., mortalities) (see figures below).
NOTE: For each tank, all columns should be entered into the Transportation tab as
separate records. Holdovers and Lyons Ferry fish are included in the UC, CWT, or
CL columns for Chinook 1.
Due to the collection of fish for NOAA marking, LGR is the only transportation site
that cannot enter EF Steelhead separately. Unclipped steelhead should be entered
as a single record at LGR.
40
VII.I.1 – Manual Entry of Transporrtation Data
1.
2.
3.
4.
To create
c
a ne
ew record in
n the Trans
sportation data entry screen click on the
New
w button to add a reco
ord.
Ente
er the Tank
k, Species,, Clip, CWT
T, and Spe
ecial Specie
es code (EF and
FR)) combinatio
on for the record you w
wish to crea
ate
Ente
er the Num
m. Bypasse
ed, Num. Trrucked, an
nd/or Num. Barged for each
new
w record. These
T
numb
bers are de rived from tthe “Total C
Collection”” minus
tota
al “mortalitiies” in the Daily
D
Batch
h/Tank Rep
port (All – S
Sub-batche
es).
 In the cas
se when two day’s sam
mples are b
being transp
ported toge
ether, the
Daily Battch/Tank Report
R
(All – Sub-batc
ches) for e
each of thesse
batches will
w have to be collectivvely entered in to the T
Transporta
ation
tab.
To validate
v
the
ese data, re
e-run the Da
aily Batch//Tank Repo
ort (All – S
Subbatc
ches) and verify that the
t Num. B
Bypassed, Num. Truc
cked, and N
Num.
Barrged are co
orrect.
41
VII.I.2 – Importin
ng Data from Catc
ch Detail for Trans
sportation Data
Entry Ta
ab
1. To im
mport the diffferent Tank, Species
s, Age, Clip
p, CWT, and Special S
Species
(EF and
a Fry) com
mbinations from the C
Catch Detaiil tab into th
he Transpo
ortation
tab, push
p
the Im
mport button
n.
 Only data
a in Catch Detail
D
for th
hat particula
ar batch are imported. This
means that additiona
al Tank, Sp
pecies, Age, Clip, CW
WT, and Sp
pecial
Species (EF and Frry) combina
ations from previous da
ays may ne
eed to be
entered, when
w
every
y-other-dayy transporta
ation is in place.
 Only target salmonid
d species a
are imported
d from Catc
ch Detail. Lamprey
juveniles are NOT to
o be entered into the T
Transporta
ation tab.
 If conditio
on data hav
ve not been
n promoted to Catch D
Detail, these
e Tank,
Species, Age, Clip,, CWT, and
d Special S
Species (EF
F and Fry)
combinations may not be prese
ent.
be imported
d as Unclipp
ped
 NOTE: Eroded fin stteelhead att LGR will b
steelhead
d, as LGR cannot
c
know
w how man
ny EF steelh
head were
collected..
2. Enterr the Num. Bypassed, Num. Tru
ucked, and//or Num. B
Barged for e
each
Tank
k, Species, Age, Clip, CWT, and Special Species (EF
F and Fry)
comb
binations. To
T do this, select
s
each
h record and
d enter the correspond
ding
Num.. Bypassed
d, Num. Trrucked, and
d/or Num. B
Barged for that record
d,
follow
wed by the Save
S
Reco
ord button.
 These collection cou
unts can be
e found in th
he Daily Ba
atch/Tank Report.
42
3. To va
alidate these data, re-rrun the Dai ly Batch/Tank Reporrt (All – Subbatch
hes) and th
he Lamprey
y Batch/Ta
ank Reportt (All – Sub
b-batches) and
verify
y that the Nu
um. Bypas
ssed, Num . Trucked, and Num. Barged arre
correct.
VII.J.
V
Va
alidating
g Batch
The
T Daily Batch/Tank
B
Report an
nd the Lamp
prey Batch
h/Tank Rep
port that we
ere
generated and printed for Section
n VII.I abovve can be ussed for fina
al data valid
dation.
These
T
reporrts summarrize sample counts, de
escaling info
ormation, ccollection co
ounts
and mortality
y data for condition
c
an
nd non-cond
dition fish, sseparately by tank. V
Validation
frrom these reports
r
can be done fo
or a single ssub-batch a
at a time or for all sub--batches
combined. Validate
V
no
on-condition
n data by co
omparing th
hese reportts to your hand
lo
ogs, paying special atttention to th
he sample ccounts, num
mber examiined for desscaling,
descaling, mortality
m
cou
unts, and flo
ow/spill qua
antities. Ho
oldovers an
nd Lyons Fe
erry fish
d in the UC,, CWT, or CL
C columnss for Chinoo
ok 1.
are included
ges need to
o be made, edit the reccords with incorrect da
ata using
Iff any chang
FPC32.net.
F
If data hav
ve been ediited, run the
e Daily Battch/Tank R
Report and
Lamprey
L
Ba
atch/Tank Report aga
ain. Once a
all of the da
ata are ente
ered and va
alidated,
fo
ollow the En
nd and Sen
nd (Section VII.K) insstructions b
below.
A separate report
r
(Spe
ecial Specie
es Daily Ta
ank/Batch Report) ca
an be used to
validate the entry of ho
oldover and Lyons Ferrry yearling Chinook da
ata at the
unclipped, clipped,
c
and
d CWT leve
el. Select R
Reports and
d choose S
Special Spe
ecies
43
Daily
D
Batch
h/Tank Rep
port from th
he drop-dow
wn menu. T
This report summarize
es
sample coun
nts, descaling information, collecttion countss and morta
ality data forr
condition an
nd non-cond
dition holdo
over and Lyyons Ferry yyearling Ch
hinook, sepa
arately
by tank. Validation from
m this report can be do
one for a single subba
atch at a tim
me or for
all subbatches combine
ed. Validatte non-cond
dition data b
by comparing this repo
ort to
your hand lo
ogs, paying special attention to th
he sample ccounts, num
mber examiined for
m
cou
unts, and flo
ow/spill qua
antities.
descaling, descaling, mortality
VII.K.
V
End
E and Send
Once
O
data have
h
been validated,
v
th
he next step is to printt reports forr your recorrds and
create an .X
XML file thatt will be sen
nt to The Fiish Passag
ge Center.
1.
Nav
vigate to the
e Catch tab
b and click on Save as
s Batch
44

2.
3.
4.
This write
es the data in the locall database to an XML file in the d
directory
specified in the Settings (see S
Section VIII.A)
 In an XML file alread
dy exists fo
or that batch
h, you may be prompte
ed with a
ou want to overwrite the existing batch. Sele
ect Yes.
message asking if yo
End
d data entry
y each day by printing the Daily S
Summary, Incidental Catch,
Marrk Recaptu
ures, Fish Condition,
C
Daily Batc
ch/Tank (A
All- Subbattches),
and
d Lamprey Batch/Tan
nk (All-Sub
bbatches) rreports, if th
hey have no
ot
alre
eady been printed.
p
Sen
nd the .XML
L file to the FPC office
e via e-mail to smp@fp
pc.org or up
ploading
to th
he FPC website (see Section
S
X.B
B).
u must also send your hand logs to the Fish Passage C
Center via F
Fax to
You
(503
3) 230-7559 or e-mail to smp@fp
pc.org.
 E-mailed hand
h
logs must
m
be sen
nt in PDF fo
ormat. The
ey can be se
ent in the
same e-mail as the batch
b
file (i.e
e., XML file
e).
 If you cann
not send the batches iin on time, be sure to call a mem
mber of
the data center
c
stafff and let us know the rreason and when you expect
to get the
e batch in.
VII.L.
V
Reposts.
Iff you need to
t revise an
nd resend a batch, you
u must editt the batch tthat was prreviously
created (see
e instruction
ns for editin
ng a batch in Section V
VIII below). If you wissh to
esend a batch, you must docum
ment why y
you are cha
anging the
e batch and
d submit
re
45
this documentation along with the batch, preferably via FAX or email. FPC WILL
NOT UPDATE BATCHES UNLESS PROPER DOCUMENTATION IS RECEIVED.
You should also send a copy of this documentation to your project leader. If FPC has
already posted the original batch, a reposted batch will not be allowed to overwrite
the old batch. FPC staff must first delete the old batch before data from the newly
updated batch can be posted. Call Chris McCarty (503)230-4582 if you have any
questions about reposting. Reposted batches must be sent via email.
When you send a batch for reposting, attach it to an email sent to [email protected],
along with an explanation memo of why this batch is being resubmitted for reposting.
If you use Microsoft Exchange, configure your mail client to send a return receipt
back to you, acknowledging that the mail arrived.
To edit a pre-existing batch for reposting:
 Open the FPC32.net Main Form. Under the Catch tab, select the batch
that needs editing (selected records have an arrow next to them) from
the data grid by clicking on the record.
 Select the appropriate tab for the data that need to be edited (e.g.,
Catch Detail). Under that tab, select the record that needs to be edited.
Choose the Edit button. Make the appropriate changes to the record
and then choose Save Record.
 If changes are made to individual condition records, these changes must
be re-promoted into the Catch Detail, Incidental, and Mark/Recap
records. To re-promote, choose the Summary Condition tab and
choose Promote All to rewrite or change the daily batch condition
records in the Catch Detail, Incidental and Mark/Recap tables.
 Once you have made all the required changes, select the Catch tab and
press the Save As Batch button. A dialog box will prompt you to
overwrite the previous batch record. Choose Yes. This creates a new
daily batch .XML file for the day you have edited.
 Send the changed batch along with the appropriate documentation to the
FPC via email to [email protected] (see above for further
documentation).
VII.M. Special Situations.
VII.M.1 - Daylight Savings Time Transitions:
 In the Spring, the start and end times will be recorded normally, but on
the day when daylight savings time begins, the sampling hours will be 1
hour less and the flows averaged for 23 hours.
 In the Fall, the start and end times will be recorded normally, but on the
day when daylight savings time ends, the sampling hours will be 1 hour
more and the flows averaged for 25 hours.
46
VII.M.2 - Sampling End Date
D
is the Same ffor Two B
Batches:
Each battch must ha
ave a uniqu
ue batch nu mber and e
end date. If sampling ends on
the same
e day as the
e previous batch, the b
batch numb
ber must be
e that of the
e
following
g day. Batch
h numbers are created
d automaticcally. From the FPC32
2.net
Main Form you can
n create battches (and hence a ba
atch numbe
er) for datess prior to
the curre
ent date.
 Select File
e and click on Create Older Day
ys Batch. A calendar will
appear fro
om which yo
ou may cho
oose your b
batch end date. You a
are
limited to the
t current year. To sswitch to a p
previous month, presss and
hold on the
e current month
m
and m
move up to select the d
desired mo
onth.
Double-click on the date
d
for the batch you want to cre
eate.
h must be edited.
e
To e
edit the batcch from the
e Catch tab
b, select
 This batch
the batch to
t be edited
d and choo
ose the Editt button. The following
g are
items that must be ed
dited:
o Put the
t actual end date a
and end ho
our in the C
Comments field
o Put the
t actual sample ho
ours in the Sample Ho
ours field
o Put the
t adjuste
ed sample end date ((the followin
ng day) in tthe End
Date
e field
o Be sure
s
that yo
ou choose tthe approprriate Sample Code fro
om the
drop
p down list that
t
reflectss this adjussted sample
e
o Choose Save Record.
R
 Follow instructions fo
or sending tthe batch to
o FPC found in Sectio
on VII.K
47
VIII.DetailedDataEntryInstructions
The purpose of this section is to provide detailed information on the types of data that
are entered into FPC32.net and how to enter these data. This section also provides
instructions on how data can be edited if/when errors are found during data entry and
validation.
For convenience, all data entry tabs in the FPC32.net Main Form have similar
layouts. The fields found in each of the data entry tabs are presented in two ways.
The upper portion of each data entry tab is a data entry panel. This panel is the
location where new data are entered or existing data are edited. It provides an
ordered list of metrics to be entered for each record. Many of the fields in this panel
have data validation and integrity rules that check the data being entered to assist the
user in determining if the entry is valid for the specified field. Although some fields
have built in validation, not every field has validation checking routines. For
clarification, this section of the manual provides information about suitable data entry
for each field in each of the data entry tabs. Also, there is a glossary of the various
terminology used throughout this manual (see Section IV).
The lower portion of each data entry tab is a data grid for display of entered data.
From this data grid, data can be browsed (scrolling up and down and left and right)
and sorted (by header). As mentioned earlier, sorting by multiple headers is possible.
To do this, simply hold down the Shift key while selecting the column headers in the
order you wish to sort them by. This data grid allows the user to view all entered data
for a single batch for error checking and/or validation. For each of the data entry
tabs, one or more of the left-most columns are frozen to help the user identify the row
as they scroll to the right. Column headers can also be resized and can be wrapped.
To resize a column header, click and drag a column separator (the line between two
columns). Maximizing the data entry window, allows the user to see more of the
column headers. Data cannot be entered or edited directly from the data grid.
To hide the Main Form, click on the X in the upper right hand corner. The program
remains running in the background and can be re-opened by right-clicking on the
FPC32.net icon in the system tray. To exit the FPC32.net program from the Main
Form, choose File | Exit. If the Main Form is hidden, you may exit the FPC32.net
program by right-clicking on the FPC32.net icon in the system tray and choosing Exit.
VIII.A. Catch Tab.
In the lower data grid, the Batch field is frozen on the left to help the user identify the
row as they scroll to the right.
VIII.A.1 – Definitions and Data Entry
To view the Catch tab of the FPC32.net Main Form, either double-click on the
FPC32.net icon on your desktop (if program not already running) or right-click on
48
the FPC3
32.net icon in the system tray and
d choose O
Open Main Form. The
e Main
Form win
ndow opens with the Catch
C
tab fforward.
d, the Catch
h tab displa
ays the batcch records that are in tthe
Upon being opened
temporarry database
e in the data
a grid near the bottom
m. Each battch is repre
esented
by a sing
gle row in th
his data grid
d. Creating
g a new battch in the C
Catch tab de
epends
on wheth
her conditio
on data werre collected or not. If ccondition da
ata were co
ollected,
the batch
h data from the conditiion sample are importted into the Main Form
m for
editing and entering
g non-condiition data. A detailed description
n of how to import
condition
n data is pro
ovided in Section VII. C.1 above. If no cond
dition data w
were
collected
d, a new batch record can
c be crea
ated from w
within the C
Catch tab off the
Main Form. A deta
ailed description of how
w to create a new batcch from within the
Catch ta
ab is provide
ed in Sectio
on VII.C.2 above.
To edit an
a existing batch
b
selec
ct the batch record in tthe data grid and choo
ose Edit.
This allow
ws the userr to make changes
c
via
a the data e
entry panel above the data
grid. Afte
er necessary changes
s are made,, choose Sa
ave Record
rd.
49
Below is a table of the fields of data that are entered into the Catch tab along with
the default settings for each field, prior to data entry. Following this table is a list
of the fields and instructions of the types of data that should be entered into each
field and how.
Field Name
Site
Start date
Batch
End date
Start hour
End hour
Trap location
Gear code
Sample code
Sample hours
River flow
PH1 flow or
Turbine
Discharge
PH2 flow
Total Spill
Comments
Default Settings
Set in setting dialog
Typically 24 hours prior to the end date
Computed based on system date and sample end date
User defined based on whether End Date Today or End Date
Tomorrow selected
Default start hour is set to 0700, can be edited in the setting dialog
Default end hour is set to 0700, can be edited in the setting dialog
Trap location is left blank
Default gear code is set to GC, can be edited in the setting dialog
Default sample code is set to 01, can be edited in the setting dialog
Default sample hours is set to 24
River flow default is zero
Power house 1 flow default is set to zero
Power house 2 flow default is set to zero
Total spill default is set to zero
Comments are left blank
Start Date:
Start date is calculated based on whether the user chose the End Date
Today, End Date Tomorrow, or the End Date Yesterday button. This is
typically 24 hour prior to the end date. Format = MM/DD/YYYY.
Start Hour:
The default start hour is carried forward from the Settings screen (Section
III.A). If the listed Start Hour is incorrect, enter the actual start hour, in
24hr military time. Numbers less than 0000 or greater than 2400 are
restricted from entry here.
End Date:
End date is determined by the user when he/she selects the End Date
Today, End Date Tomorrow, or the End Date Yesterday button. Format
= MM/DD/YYYY.
End Hour:
The default end hour is carried forward from the Settings screen (Section
III.A). If the listed End Hour is incorrect, enter the actual end hour, in 24hr
military time. Numbers less than 0000 or greater than 2400 are restricted
from entry here.
Trap Location:
This field is only used by the SMP trap sites and not visible for other nontrap sites.
 Imnaha River Trap- enter “1, 2, 3,or 4” for trap positions 1-4.
50



Lewis
ston Trap- enter “0” orr “east” whe
en the trap is in its norrmal
positio
on.
White
ebird Trap-- enter the n
number of m
meters the trap is from
m the
northe
ern cable to
ower (e.g., 1
10m, 30m, 50m or 10,, 30, 50).
Grand
de Ronde River
R
Trap- enter the number of meters from
m the
east to
ower that th
he trap is lo
ocated at (e
e.g., 175).
Gear Code:
Th
he default Gear
G
Code is carried fforward from
m the Settiings screen
n
(S
Section III.A
A). If the lis
sted Gear C
Code is inccorrect, clickk on the Ge
ear
Co
ode drop down list and select the
e correct Gear Code.
 SMP Traps
T
must use Gear Code “MT
T” or “00”
 SMP Sites
S
at Da
ams can usse all Gear Codes, exccept “MT”
 Gear Code = “00
0” must be used when
n there is no
o sample co
onducted
in a co
ollection pe
eriod.
Sa
ample Cod
de:
Th
he default Sample
S
Co
ode is “1”, w
which mean
ns "Normall Complete
e
Sa
ample". If you
y wish to change thiis, click on the Sample
e Code dro
op down
lis
st and selec
ct the desire
ed Sample
e Code. Be
elow is a listt of the variious
Sa
ample Cod
des, their meanings,
m
and approprriate Gear C
Codes (in italics
wh
hen applica
able).
51
1 = Normal Complete Sample (24 hours).
2 = Two or more samples taken during a day with separator clean out.
3 = No sample /biased sample due to abnormal flows or in-operation of
sample unit. (GC = 00 if no sample; GC = GC if bias sample)
4 = No sample / biased sample due to weather conditions. (GC = 00 if
no sample; GC = GC if bias sample)
5 = No sample / biased sample due to equipment failure / maintenance
/ repair. (GC = 00 if no sample; GC = GC if bias sample)
7 = Incomplete sample, no code provided, cause explained in
comments.
8 = No fish counts were entered for this sample period; fish
accumulated and were sampled at a later date.
9 = Incomplete / biased sample, counts are modified to estimate a
normal sample.
10 = Multiple sample rates used throughout day (not including sample
rate for GBT sample)
 12 = Sample of fish accumulated 2 or more days. The sample code
minus 10 is the number of days that fish accumulated before being
sampled.
Sample Hours:
Enter the actual number of hours sampled, rounded to the nearest 100th
place (e.g., 4 hours and 43 minutes = 4.72 hours). When daylight savings
time begins and ends, the sample hours will need to be adjusted. The only
time Sample Hours should be ≥24 is when Sample Code ≥ 12. For
detailed instruction on these changes see Section VII.M.1 above. If
Sample End Date is the same for two batches see Section VII.M.2 above.
Total Discharge
Total Discharge is the average hourly river flow (Kcfs) during the sampling
period. This value is mandatory for the SMP sites at dams (BO2, JDA,
MCN, RIS, LMN, LGS, and LGR) but it optional at the SMP trap sites
(GRN, IMN, LEW, WTB). If a trap site chooses to enter this value, it is
acceptable to use either KCFS or CFS units. Total Discharge is obtained
from the COE’s Crohms System Daily Report or from online COE data
reports such as Report 96 (ftp://ftp.nwdwc.usace.army.mil/pub/project_data). A copy of this report should be sent
to FPC along with your daily hand-logs. When daylight savings time begins
and ends, the period for calculating the Total Discharge will need to be
adjusted. For detailed instruction on these changes see Section VII.M.1
above.
 On days when no sample is conducted, sites are still expected to
send in a batch with flow and spill information only, using a Gear
Code of “00” and a Sample Code of “3”
PH 1 Flow or Turbine Discharge:
For all sites except BO2 and RIS, PH1 Flow/Turbine Discharge is the
average hourly flow (in Kcfs) through the powerhouse during the sampling
period of the batch. For BO2 and RIS, PH1 Flow is the average hourly
52
flow (in Kcfs) through Powerhouse 1 during the sampling period of the
batch.
 This field is mandatory for BO2, JDA, MCN, RIS, LMN, LGS, and
LGR.
o Obtain this daily number from the Army Corps. of Engineers
at the project
o For BO2, obtain this value by subtracting BON 2 AVG DISCH
from AVG TURB DISCH on the COE daily report.
 This field is not displayed at WTB, IMN, LEW, and GRN.
 When daylight savings time begins and ends, the period for
calculating the PH1 Flow or Turbine Discharge will need to be
adjusted. For detailed instruction on these changes see Section
VII.M.1 above.
 At JDA, MCN, LGS, LMN and LGR, the sum of the Turbine
Discharge and Total Spill cannot be greater than the Total
Discharge. If this occurs, an error message is displayed.
 At BO2 and RIS, the sum of PH1 Flow, PH2 Flow, and Total Spill
cannot be greater than the Total Discharge. If this occurs, an error
message is displayed.
PH 2 Flow:
This field only appears in the Catch data entry tab of the FPC32.net Main
Form at BO2 and RIS. PH2 Flow is the average hourly flow (in Kcfs)
through Powerhouse 2 during the sampling period of the batch. This
number is found on the COE daily report BON 2 AVG DISCH. When
daylight savings time begins and ends, the period for calculating the PH2
Flow will need to be adjusted. For detailed instruction on these changes
see Section VII.M.1 above.
 At BO2 and RIS, the sum of PH1 Flow, PH2Flow, and Total Spill
cannot exceed the Total Discharge. If this occurs, an error
message is displayed.
Total Spill:
Total Spill is the average hourly spill (Kcfs) during the sampling period.
 This field is mandatory for BO2, JDA, MCN, RIS, LMN, LGS, and
LGR.
o Obtain this value is in row SPILL in the COE daily report.
 This field is not displayed at LEW, WTB, GRN, or IMN.
 When daylight savings time begins and ends, the period for
calculating the Total Spill will need to be adjusted. For detailed
instruction on these changes see Section VII.M.1 above.
 At JDA, MCN, LGS, LMN and LGR, the sum of the Turbine
Discharge and Total Spill cannot be greater than the Total
Discharge. If this occurs, an error message is displayed.
 At BON and RIS, the sum of PH1 Flow, PH2 Flow, and Total Spill
cannot be greater than the Total Discharge. If this occurs, an error
message is displayed.
53
Co
omments1 and Comments2:
Co
omments are
a used primarily to exxplain prob
blems in gettting the da
aily
sa
ample, as described
d
in
n Section V
VII.M.2 abovve. Observvations of fiish
co
ondition or abnormal
a
size
s
should also be inccluded in the commentts.
Ex
xtraordinary
y events im
mpacting fish
h passage should be n
noted in the
e
co
omments fie
eld(s). The comments field should NOT be u
used to indicate
da
ata entry up
pdates. Such commen
nts as wate
er turbidity, lamprey, ko
okanee,
ettc. should not
n be includ
ded. If Sam
mple End D
Date is the same for tw
wo
ba
atches see Section VIII.M.2 abovve.
Co
omments2
2 has a drop
p-down menu that allo
ows for entrry of commo
on
co
omments du
uring certain periods. FPC32.net allows forr up to three
e user
de
efined comm
ments that can be editted through
hout the sea
ason by the
e users.
Th
hese user-d
defined com
mments are
e available iin the Com
mment2 drop-down
menu. These user defin
ned comme
ents can be
e edited in tthe Setting
gs dialog
bo
ox of FPC32.net (see Section
S
VII.A.7 above
e).
VIII.A.2
2 – Editing
g Record
ds in the C
Catch Da
ata Entry Tab
Ad
djusting Batch Numb
bers and C
Creating Ba
atches for Past Dates
s:
To
o create a batch
b
that corresponds
c
s to anothe
er date othe
er than Toda
ay’s
Da
ate or Tomorrow’s Date, choose File | Crea
ate Older D
Days Batch
h from
the FPC32.net Main Fo
orm. A cale
endar appe
ears. Selecct the date yyou want
to create the batch for by
b double-cclicking on tthe End Da
ate of the ba
atch you
wa
ant to creatte. You are
e limited to creating ba
atch for a date in the p
present
ye
ear. The ba
atch for the End Date you selecte
ed is autom
matically cre
eated.
Frrom the Catch tab, choose Edit a
and begin e
entering the
e flow, spill,, and
otther importa
ant information.
54
diting Olde
er Batches
s:
Ed
Yo
ou can only
y edit one batch
b
at a time. Each batch is sto
ored on the
e local
co
omputer in a database
e, unless it h
has been d
deleted by th
he user. If a batch
ha
as been delleted by the
e user, it ca
an be re-imported into the databa
ase. To
do
o this from the
t Catch tab,
t
choose
e Import Frrom Batch and naviga
ate to
the directory where the final .XML files are be
eing saved to the office
e
co
omputer hard drive. Select the .X
XML file for the batch yyou want to
o import
an
nd choose Open.
O
To
o edit a batch, you mu
ust first sele
ect the Catc
ch data enttry tab from the
FP
PC32.met Main
M
Form. Using the
e scroll barss in the datta grid at the bottom
off the page, scroll down
n to the batcch you wan
nt to edit. C
Click on the record to
highlight it. The
T selecte
ed record w
will turn yello
ow and havve an arrow
w next to
it. A batch is
s not selecte
ed until the
e record is sselected byy clicking the
e mouse
even though
h it appears
s yellow). T
The arrow n
next to the rrecord is th
he best
(e
indicator of th
he selected
d record.
h has been selected, yyou may na
avigate to th
he data enttry tab
Once a batch
atch, Catch
h Detail, In
ncidental C
Catch, Mark
k
that requires editing (Ca
Re
ecaptures,, Transporrtation, or C
Conditions
s). Once you select the
e
ap
ppropriate tab,
t
navigatte to the reccord (from the data grrid) and cho
oose the
re
ecord that re
equires editting. You m
may activatte a record for editing by
se
electing that record and pressing Edit or by double-cliccking on the
e record
yo
ou wish to edit.
e
This populates
p
th
he data entry panel at the top of tthe
sc
creen for the selected record. Yo
ou may now
w edit any o
of the fields in this
da
ata entry pa
anel. When
n you have completed making the
e necessarry
co
orrections to
o the record
d, choose S
Save Reco
ord.
55
Re
emoving a Batch Rec
cord from the Local Database
Yo
ou may cho
oose to dele
ete batch re
ecords from
m the local d
database. To do
this, select th
he batch rec
cord you w
with to delete
e (from the Catch tab) and
hoose Dele
ete. This will
w delete a
all records entered in
nto the loca
al
ch
co
omputer da
atabase fo
or that batc
ch (includin
ng conditio
on, inciden
ntal
ca
atch, transportation, mark reca
ap, and cattch detail rrecords.
A dialog box appears as
sking you iff you really want to de
elete the batch,
ch
hoose Yes if you want to delete th
he batch allong with alll of its supp
porting
re
ecords. NO
OTE: Do no
ot delete th
he current day’s batc
ch record c
created
when entering condition records
s, edit it instead.
A second dia
alog box ap
ppears, again asking iff you want tto delete the batch
f
conditio
on records.. Choose Y
Yes if you w
want to dele
ete the
including all fish
ba
atch along with
w all of itts supportin
ng records.
OTE: This does not delete
d
the records fro
om the FPC database, it
NO
on
nly deletes
s the batch
h and it’s supporting records frrom your lo
ocal
da
atabase on
n your hard
d drive. If a batch ha
as been de
eleted by th
he user,
it can be re--imported into
i
the loc
cal database. To do this from the
56
Ca
atch tab, choose
c
Imp
port From Batch and navigate tto the directory
where the final .XML files are be
eing saved. Select th
he .XML file
e for the
ba
atch you want
w
to imp
port and ch
hoose Ope
en.
To
o make cha
anges to th
he FPC database, the
e reposting procedure must
be
e followed.
VIII.B.
V
Catch
C
De
etail Tab
b.
In
n the lower data grid, the
t Sub Ba
atch, Seque
ence, Tank
k, Species Code, Age
e Code,
Special
S
Spe
ecies Code
e, Coded Wire
W
Tag, and Clip fiellds are frozzen on the left to
help the use
er identify th
he row as th
hey scroll to
o the right. Data are e
entered for each
Subbatch,
S
Tank,
T
Spec
cies Code, Age Code
e, Special S
Species Co
ode and Co
oded
Wire
W Tag co
ombination that were tallied as pa
art of non-ccondition sa
ampling.
VIII.B.1 – Definittions and
d Data En
ntry
Before any data can
n be entere
ed or edited
d in the Catc
ch Detail d
data entry ta
ab, the
st specify which
w
batch they intend
d to add/ed
dit data to b
by selecting the
user mus
correspo
onding batch in the Catch data en
ntry tab. Once a batch
h has been
selected in the Catc
ch tab, you may navig
gate to the C
Catch Deta
ail tab.
To create
e a new rec
cord in the Catch
C
Deta
ail data enttry tab, cho
oose New. This
activates
s the data entry
e
panel at the top o
of the scree
en. When the first reco
ord is
57
created, Site and Batch are carried over from the Catch data entry tab. Also,
default Sample Rate(s), Multiplier, and Gear Code are carried over from the
Settings screen. The user should enter a separate detailed record for each Subbatch, Tank (where applicable), Species, Clip, CWT, and Special Species
Code combination for the eight different target species of the SMP. For Chinook,
separate Age Codes (1 or 0) should also be entered.
To edit a record, select the record from the data entry grid at the bottom of the
screen. Each record has a sequence number to make the editing process easier
for the user. A selected record has an arrow on the left. The user may scroll to
the right to evaluate the data to make sure it is the correct record for editing. If the
data need to be edited, either click on the record (i.e., row) of data to be edited
and choose Edit or double-click on the record to be edited. The data from the
record then populate the data entry panel at the top of the screen and are
editable. Once necessary changes are made, choose Save. For ease of
navigation, the Tab Keys can be used to move between fields and Right and
Left arrow keys can be used to move the cursor within a data field.
Below is a table of the fields of data that are entered into the Catch Detail tab
along with the default settings for each field, prior to data entry. Following this
table is a list of the fields and instructions of the types of data that should be
entered into each field and how.
Field Name
Site
Sequence
Sub Batch
Tank
Species Code
Age
Fin clipped
Coded Wire Tag
Special species
code
Gear code
Multiplier
Sample rates
All number fields
Default Settings
Set in setting dialog
For each subbatch, sequence starts at 1 and continues
sequentially. When a new subbatch is started, sequence starts
over at 1
Starts at 1. The value of subbatch for the next record is the same
as the previous entry, until the user changes the value.
Default is none. The value of tank for the next record is the same
as the previous entry, until the user changes the value.
Default is none. Species is a required field. The value of species
code is the same as the previous entry, until the user changes the
value.
Default is none. This field is only used for Chinook.
Default is none.
Default is none.
Default is none.
Default is none. The value of gear code is the same as the
previous entry, until the user changes the value.
Default is set from the Setting dialog box. The value of multiplier
is the same as the previous entry, until the user changes the
value.
Default is set from the Setting dialog box. The value of sample
rate is the same as the previous entry, until the user changes the
value. There is only one sample rate per sub batch.
All number fields are initially set to zero.
58
Sub Batch:
The defa
ault for the first
f
record is 1. If the sample ratte changes during sam
mple day,
create a new sub-ba
atch for eac
ch period w
with a differe
ent sample rate. Ente
er 2 for
second sub-batch,
s
3 for third, etc.
e
Examp
ples where separate ssub-batchess are
appropria
ate include: 1) multiple
e sample ra
ates are use
ed within a single day (Note: in
this case
e, Sample Code
C
in Cattch tab sho uld have va
alue of 10), 2) a GBT ssample
from the separator should
s
be entered
e
as a separate sub-batch,, 3) separattor
mortalitie
es should be entered as
a a separa
ate sub-batcch, 4) lamp
prey juvenile
es are
encounte
ered during separator clean-out p
procedures, etc.
 If lamprey juv
veniles are sampled a
above the sa
ample gate
e (e.g., durin
ng
se
eparator cle
ean-out procedures, re
emoved from dewateriing screenss, etc.),
these individuals should
d be identifiied to species (if possible) and re
ecorded
in Catch Dettail (non-co
ondition sam
mple count)) as a separate sub-ba
atch, with
a 100% sample rate, ge
ear code of GC, and ta
ank “none”. Any morta
alities
ssociated with
w these la
amprey sho
ould also be
e recorded. If species ID is not
as
po
ossible, use
e species co
ode LU whe
en recordin
ng in Catch
h Detail.
net now valiidates whetther the Sa
ample Code
e (from Cattch tab) ma
atches
FPC32.n
the numb
ber of sub-b
batches and
d sample ra
ate data tha
at are enterred in Catc
ch Detail.
For exam
mple, if a Sa
ample Cod
de of “1” is e
entered into
o the Catch
h tab but tw
wo subbatches with
w different sample rates
r
are en
ntered into Catch Dettail, a “Sam
mple
Code Va
alidation Alert” will ap
ppear. If/wh
hen this happens, simply finish th
he
current re
ecord and choose
c
Sav
ve/New folllowed by C
Cancel. Sw
witch back to
o the
Catch ta
ab and edit the Sample
e Code to rreflect that two sample
e rates werre used
for this batch (e.g., Sample Co
ode = “10”)).
Tank/Tra
ap:
The Tank field is av
vailable for editing at L
LGS, LMN a
and MCN. Choose either “A”,
“B”, or “N
None”. Forr these sites
s, “None” d
denotes a g
group of fish
h that were sampled
from the separator and
a NOT frrom Tank “A
A” or “B”. T
Tank “None
e” for BO2, JDA,
LGR, and RIS indic
cates that th
hese sites o
only have a single tankk. At MCN use
Tank “No
one” to den
note racewa
ay 10. The Trap code
e only pertains to site IMN.
Choose either
e
“A” or
o “B” to des
signate trap
p.
Species Code:
Click on the drop do
own list und
der Species
s Code and
d select the
e appropriate
c
Thes
se are the only
o
specie s codes tha
at are allow
wed to be en
ntered
species code.
here.
Target Species Codes:
CH
H = Chinook
k
CO
O = Coho
SO
O = Sockeye
e
59
ST
T = Steelhea
ad
AB
B = Ammoco
oete (Brook
k)
AP
P = Ammoco
oete (Pacifiic)
AS
S = Ammoco
oete (Unknown)
MP
P = Macropthalmia (Pa
acific)
LU
U = Lamprey
y sp. (Unide
entified)
NO
OTE:
 Exclude Chinook mini-jacks (150-300m
mm) that are
e obvious
precoc
cious males
s to the exte
ent possible
e from the C
Chinook sm
molt
count. Enter them
m in the Inciidental Cattch data en
ntry tab.
 Be awa
are that in April
A
and M
May a signifiicant number of Holdo
over Fall
Chinoo
ok could be encounterred in samp
ples. These should be entered
as Age
e 1 Chinook
k with a Spe
ecial Species Code o
of “HO” (see
e below
for furth
her informa
ation on ide
entifying holldover fall C
Chinook).
 All clipped sockey
ye/kokanee
e are to be rrecorded ass sockeye, except
al, sockeye//kokanee ≥2
200mm are
e to be reco
orded as
at RIS.. In genera
kokane
ee in the Incidental Catch data e
entry tab un
nless it is cllipped,
has a CWT,
C
and/o
or is PIT-tag
gged, in wh
hich case it is entered as a
sockey
ye in Catch Detail. Usse 450mm as the thre
eshold for ad
dult
sockey
ye fallbacks
s.
 Use the
e less strea
amlined sha
ape and the
e non-silverry color
charac
cteristics of rainbow tro
out to exclu
ude them fro
om the stee
elhead
smolt count
c
and enter
e
them iin the Incid
dental Catc
ch data enttry tab.
 AS (Am
mmocoete Unknown) should be
e used for a
ammocoete
es that
are les
ss than 70m
mm or that ccannot be p
positively identified as AB or
AP.
Age Cod
de:
For Chin
nook choos
se “0” for su
ubyearlings or “1” for yyearlings. F
For all other
species, the Age Co
ode radio buttons
b
are inactive. A
Age is usefu
ul for distinguishing
ants (typica
ally yearling
g) from fall C
Chinook migrants
Spring/Summer Chinook migra
y subyearlin
ngs). Below
w is a seriess of diagram
ms to help u
users distin
nguish
(typically
between yearling an
nd subyearrling Chinoo
ok, based o
on their morrphology.
In recentt years a larrge number of yearling
g fall Chino
ook have be
een release
ed into
the Snak
ke River from Lyons Fe
erry Hatche
ery and accclimation po
onds above
e Lower
Granite Dam,
D
and th
hus should be assigne
ed a “1” eve
en though ttheir morphology is
consisten
nt with the “fall
“
Chinoo
ok” shown b
below. Add
ditionally, ho
oldover fall Chinook
should be assigned as age 1.
60
Fall C hinook/Subyeaarling
Falll Chinook/Suby
yearling
1.
2.
3.
4.
5.
1.
2.
3.
4.
5.
Falll Chinook (su
ubyearling)
Ca
audal fin forke
ed, with outer margin usuallly black.
Parr marks large
e, vertical obllong shapes ccentered on la
ateral line and
d wider than interspaces
Anal fin rays sho
ort, wedge sh
hapes, usuallyy not pigmentted.
Large spots on back
ody wider, ey
yes smaller, nose
n
more s
sharp than ye
earling Sprin
ng/Summer C
Chinook
Bo
(fo
ootball shape
ed)
Sprin
ng/Summer Chinook
C
(yea
arling)
Cau
udal fin forked
d, usually edg
ged in black.
Parrr marks large, vertical oblo
ong shapes ce
entered on la
ateral line and wider than in
nterspaces
Ana
al fin rays short, wedge sha
apes, usually not pigmente
ed.
Larg
ge spots on back
b
Bod
dy narrower, eyes larger,, nose more rounded tha
an subyearlin
ng fall Chino
ook
Fin Clipp
ped:
Choose “Y”
“ for thos
se fish that have a fin cclip, either
an adipose or ventrral fin clippe
ed. Choose
e “N” for
h that do no
ot have a fin clip.
those fish
CWT:
LGR, LG
GS, LMN, WTB,
W
LEW, and GRN a
are to
examine all unclippe
ed Chinook
k (subyearliing and
s), coho, an
nd sockeye for coded-w
wireyearlings
tags. Fo
or unclipped
d Chinook, coho,
c
and ssockeye,
choose “Y” for those
e with CWT
T and “N” fo
or those witthout CWT.. If fish werre not
examined for CWT than choos
se “N/A”. T
The default for clipped Chinook, ccoho, and
sockeye at these sittes is “N/A””. The defa
ault for RIS,, MCN, JDA
A and BON
N is
“N/A”.
61
Special Species Code:
Click on the Specia
al Species drop down list
and Choose one of the followin
ng codes F R,
EF, LF, or
o HO.
Choose “FR”
“
for Fry
y if fish is 60mm
6
or lesss
at all site
es. This cod
de should only
o
be use
ed
for Chino
ook, coho, or
o sockeye,, as these a
are
the only species tha
at have fry. If Chinookk is the species code, than the Ag
ge Code
must be entered as “0”, since only
o
age “0
0” Chinook ccan be fry. Steelhead
d fry
should be entered as
a an incide
ental specie
es (Rainbow
w trout) in tthe Inciden
ntal
Catch da
ata entry tab.
The “EF”” code for Eroded
E
Fin(s) is for usse only with
h unclipped steelhead.. If the
dorsal fin
n or paired fins
f
of the unclipped
u
ssteelhead a
are clearly e
eroded as a result of
being fro
om a hatche
ery (and is clearly
c
not tthe result o
of wear and
d tear from p
passing
through the
t juvenile
e bypass sy
ystem) use this code.
erry Hatche
ery yearling fall Chin
nook that arre
The “LF”” code is forr Lyons Fe
released either from
m Lyons Ferry Hatcherry or at accclimation sites above L
Lower
Granite Dam.
D
This code should only be u
used at Sna
ake River ssites.
The “HO” code is fo
or Holdover yearling ffall Chinoo
ok which ca
an be identified by
ogic charac
cteristics at the Snake and Lowerr Columbia River damss.
morpholo
Those morphologic
m
characteris
stics include
e downturn
ned eye, de
eep body, deeply
forked ta
ail, and relattively little descaling
d
(tto differentiiate from re
ecently relea
ased
hatchery
y fish). A ph
hotograph comparing
c
Y
Yearling sp
pring/summ
mer Chinookk to a
Holdoverr fall Chinoo
ok is shown
n below. Size can parrtly be used
d to identify a
Holdoverr fall Chinoo
ok, as these
e fish are tyypically gre
eater than 160mm. Ho
owever,
a few Ho
oldover fall Chinook
C
ma
ay be as sm
mall as 135
5mm. Thesse fish may be
smaller than some spring
s
relea
ases of hatcchery yearlling fall Chinook. Size
e alone is
not a foo
ol proof indic
cator. Finallly, Holdove
er fall Chino
ook are typically obserrved in
April and
d May.
ompares a Yearling
Y
Sp
p/Su Chinoo
ok (top) to Holdover ye
earling
The figurre below co
fall Chino
ook (bottom
m) size, morrphology an
nd timing are useful fo
or identifying
g “HO”
fish.
62
E: If fish do not meet the above-m
mentioned ccriteria, con
ntact FPC fo
or
NOTE
instruc
ctions as to
o which code is approp
priate.
Gear Co
ode:
Gear Co
ode will be carried
c
forw
ward
into the Catch
C
Deta
ail data entrry tab
from the Catch data
a entry tab. Most
often, it will
w not need to be editted on
the Catc
ch Detail da
ata entry tab.
Howeverr, some sub
b-batches will
w
require a separate Gear
G
Code
e (e.g.,
GBT sam
mples). To change the
e Gear
Code, click on the drop
d
down menu and sselect the a
appropriate Gear Code. The
ode of “MT” cannot be entered at the SMP ssites at dam
ms, an errorr
Gear Co
message
e will display. The Gea
ar Code off “00” should only be u
used on dayys where
no sample was take
en.
Multiplie
er and Sam
mple Rate:
For each
h sub-batch, you may
choose the sample rate in one
e of
two ways
s. First, the
e Multiplierr dropdown listt provides a list of som
me of
the more
e common sample
s
rate
es
from which users may
m choose the
ate multiplie
er (i.e., sam
mple
appropria
rate) for a given sub
b-batch. Th
he
multiplierr’s correspo
onding sam
mple rate will automaticcally appea
ar in the Sam
mple
Rate field
d. Alternatively, users
s may enterr the samplle rate direcctly into the
e Sample
Rate field
d.
 If you enter a sample ra
ate directly, use a miniimum of fou
ur digits to tthe right
off the decima
al point (e.g
g. enter 0.0
0083 for a 0
0.83% samp
ple rate). Iff your
sa
ample rate has more th
han four dig
gits, the use
er must rou
und their sa
ample
63


ra
ate to six dig
gits to the right
r
of the d
decimal point (e.g., sa
ample rate o
of 45.2%
is 0.0221238
894, rounde
ed to 0.0221
124).
When
W
you ch
hoose a Mu
ultiplier from
m the drop down men
nu or directly
en
ntered a Sa
ample Rate
e, press [En
nter] or [Ta
ab] to move
e to the nexxt field.
Once a samp
ple rate is chosen,
c
the
e collection counts will be automa
atically
ca
alculated (a
as integers) when sam
mple counts are entered (see belo
ow).
FP
PC32.net now validate
es whether the Samplle Code (fro
om Catch ttab)
matches the number of sub-batche
es and sam
mple rate da
ata that are entered
in Catch Dettail. For ex
xample, if a Sample C
Code of “1” is entered into the
atch tab bu
ut two sub-b
batches witth different sample rates are ente
ered into
Ca
Ca
atch Detail, a “Samplle Code Va
alidation A
Alert” will ap
ppear. If/wh
hen this
ha
appens, sim
mply finish the
t current record and
d choose Sa
ave/New fo
ollowed
by
y Cancel. Switch
S
back to the Ca
atch tab and
d edit the S
Sample Cod
de to
re
eflect that tw
wo sample rates were used for th
his batch (e.g., Sample
e Code
= “10”).
Sample rates
r
for ea
ach sub-battch appear in the Sub--batch
Sample Rate Look
kup Table lo
ocated in th
he upper rig
ght
corner off the Catch
h Detail tab. If a mista
ake is mad
de on the
sample rate
r
for a subbatch,
s
it can be e
edited, but only
after all of the reco
ords for that subbatc
ch have be
een
entered using the Catch Deta
ail data en
ntry tab (se
ee
instructiions below
w).
To Chan
nge a Samp
ple Rate affter all Catc
ch Detail R
Records ha
ave been E
Entered:
single-cliick on the sample
s
rate
e in the Sub
b-batch Sample Rate Lookup T
Table and
it becomes editable. Type in the correct ssample rate
e and presss the Enterr key. A
dialog bo
ox appears asking if yo
ou want to cchange the
e sample ra
ate. Choose
e Yes.
64
Non-Con
nd Sample
e Count:
Enter the
e number off non-condition fish sa
ampled. Th
his number includes sa
ample
mortalitie
es.
 NE
EW: If lamp
prey juvenilles are sam
mpled above
e the samp
ple gate (e.g
g., during
se
eparator cle
ean-out procedures, re
emoved from dewateriing screenss, etc.),
these individuals should
d be identifiied to species (if possible) and re
ecorded
in Catch Dettail (non-co
ondition sam
mple count)) as a separate sub-ba
atch, with
ear code of GC, and ta
ank “none”. Any morta
alities
a 100% sample rate, ge
as
ssociated with
w these la
amprey sho
ould also be
e recorded. If species ID is not
po
ossible, use
e species co
ode LU whe
en recordin
ng in Catch
h Detail.
Est. Collection:
FPC32.n
net automattically calcu
ulates this fiield by divid
ding Sample Rate into
o
Sample Count. Th
his number is then rou nded to the
e nearest hu
undredth place.
Using intteger multip
pliers instea
ad of samplle rates willl reduce an
ny rounding errors
that may
y appear in the calculated quantityy. The Estiimated Colllection is a
calculate
ed number and
a should not be editted EXCEP
PT when en
ntering Separator
Mortalitiies (see Fa
acility Mortts. below). The Est. C
Collection ccan only be
e
overwritten if a sam
mple rate of 100% is ch
hosen.
Num Exa
am for Des
scal:
The Num
m Exam forr Descal is a calculate
ed field (Num Exam Descal = Sam
mple
Count - Sample
S
Mo
orts). This equation asssumes thatt 100% of th
he non-condition
sample (excluding sample
s
morrtalities) wa
as examined for desca
aling. If thiss is not
65
the case, you may enter the correct Num Exam for Descaling after entering the
Sample Count and Sample Morts.
 If you over-write the calculated value for Num Exam for Descaling, this
must be the last entry before hitting the Save/New button.
 The automatic field validation logic displays an error message if the
Sample Count minus Sample Morts is less than the number examined for
descaling.
 Fish collected for GBT (Gear Code = “GB”) are not to be examined for
descaling. For sub-batches with Gear Code “GB”, the default Num. Exam
for Descal is 0.
 Fry and Lamprey juveniles are not to be examined for descaling. The
default Num Exam for Descal is 0 when Species Codes (AB, AP, AS, or
MP) or when Special Species “FR” are selected.
Num Descaled:
Enter the number of fish descaled from the non-condition fish that were examined
for descaling. A fish that has greater than 20% descaling on one side is
considered descaled.
 The auto field validation logic checks to see if Number Descaled is greater
than Num Exam for Descal, if so, an error message is displayed.
Sample Morts:
For each sub-batch, enter the number of SMP related sampling mortalities for
each species/age/rearing disposition. This includes all fish that are dead in the
sample tank(s) or those GBT fish that died after being sampled from the
separator.
 Separator mortalities get entered in a special way (see Facility Morts.
section below).
 Do NOT enter a single mortality in more than one place. This quantity is
subtracted from Sample Count, and the result is the Num Exam for
Descaling.
 Mortalities are NOT examined for descaling.
NOTES:
 If a mortality is externally marked (elastomer tagged or freeze branded)
the following steps must be taken:
o Enter the mort as a regular mortality
o Enter a comment in the comment field (Catch data entry tab)
describing the external mark of the mort. Use the following
format for the comment in the Catch data entry tab: CH1-AD ELRE 3 mort. (This indicates that three of the clipped yearling
Chinook that had a red elastomer tag on the left side were
mortalities)
o Enter the marked mort as a marked live fish in the Mark /
Recaptures data entry tab.
 At BON and JDA, all mortalities should be considered sample
mortalities EXCEPT when it is clear that the fish has been dead for a
significant period of time prior to entering the sample tank. These fish
66
should be entered as Facility Mortalities. Assigning these mortalities as
Facility Mortalities should be approved by The Fish Passage Center.
Facility Morts:
In a sub-batch, enter the daily number of facility related mortalities (e.g.
transportation raceways, separator morts.), for each species/age/rearing
disposition. For raceway and other non-separator mortalities, enter the number of
mortalities directly into the Facility Morts field for the appropriate
species/age/rearing disposition combination. For Separator Morts, use the
following protocol.
Separator Mortalities should be entered as a separate sub-batch. For this subbatch, enter a Sample Rate of “1”. For each Species/Age/Clip/CWT combination,
enter a Non-Cond. Sample Count of “0” and enter the number of mortalities in
the Estimated Collection and the Facility Mortality fields. This way, the
separator mortalities will be considered facility mortalities and included in the
collection count, but not in the sample count. This field does not appear at the
SMP trap sites.
NOTES:
 If a mortality is externally marked (elastomer tagged or freeze branded)
the following steps must be taken:
o Enter the mort as a regular mortality
o Enter a comment in the comment field (Catch data entry tab)
describing the external mark of the mort. Use the following
format for the comment in the Catch data entry tab: CH1-AD ELRE 3 mort. (This indicates that three of the clipped yearling
Chinook that had a red elastomer tag on the left side were
mortalities)
o Enter the marked mort as a marked live fish in the Mark /
Recaptures data entry tab.
 At BON and JDA, all mortalities should be considered sample
mortalities EXCEPT when it is clear that the fish has been dead for a
significant period of time prior to entering the sample tank. These fish
should be entered as Facility Mortalities. Assigning these mortalities as
Facility Mortalities should be approved by The Fish Passage Center.
Research Morts:
For each Species/Age/Clip/CWT combination, enter the daily number of fish taken
out of the SMP sample and sacrificed by non-SMP researchers. For example,
mortalities from USGS radio telemetry marking should be entered as Research
Mortalities.
PIT Tag Morts:
This field is only used at RIS, WTB, LEW, IMN, and GRN. Enter the number of
mortalities due to SMP PIT tagging operations.
67
Promoted Summary Condition Fish:
Individual fish examined for fish condition that have been entered through the
touch screen and/or edited through the Condition tab need to be Summarized
and Promoted to the Catch Detail, Incidental Catch, and Mark Recaptures tab.
This is done by using the Promote All button found in the Summary Cond. tab.
To learn more about the Summary Condition tab and the promotion of condition
fish into the Catch Detail data entry tab see Section VIII.G.
The Condition Summary tab summarizes the condition fish by Species/Subbatch groups (Sub-batch/Tank/Species/Age/Mark type/CWT). The Promote All
button adds the total condition fish sample to Catch Detail under the fields Cond.
Sample Count, Num Cond. fish examined for descaling, and Num. Cond. fish
descaled. These fields cannot be edited. To change the number of condition fish
sampled or descaled, the fish condition sub-batch records must be edited in the
Conditions tab. When data are entered into Catch Detail prior to promotion, the
Sample Rate(s) for the condition fish sub-batch(es) are automatically assigned
based on what was entered into Catch Detail. If data were not entered into
Catch Detail prior to promotion, the sample rate(s) assigned to the condition fish
sub-batch(es) are the default sample rate(s) from the Settings screen. If these
sample rates were not used, you must edit the sample rates for the condition subbatches prior to promotion. The sample rate for each of the sub-batches in the
review panel is applied to the Cond. Sample Count to produce the Estimated
Cond. Collection (this field cannot be edited). The program adds the Cond.
Sample Count and Non-Cond Sample Count together to produce the Total
Count. After promoting, the Total Collection is estimated. This estimate is
based on the Total Sample Count and the Sample Rate. Depending on what
Sample Rate is used, there are times when this Total Collection is NOT equal to
the sum of the Condition and Non-Condition Collections, due to rounding. The
program then adds the fields Num. Examined for Descal and Num. Cond. Exam
for Descal., producing Total Num. Exam. for Descal. The program also adds
the Num. Descaled and the Num. Cond. Descaled, producing Total Num.
Descaled.
NOTE: None of these Condition fields or TOTAL fields can be edited. In order to
change the numbers, the individual fish records for condition fish must be edited
using the Conditions data entry tab and re-promoted via the Condition Summary
data entry tab.
VIII.B.2 – Editing or Deleting Catch Detail Records:
You can only edit one record from the Catch Detail data entry tab at a time. To
edit a record, you must first select the record from the data grid at the bottom of
the screen by double-clicking on the record. The data from the selected record
will populate the data entry panel and can be edited. The arrow next to the record
is the best indicator of the selected record. At this point, edits can be made to the
record. Once edits are made, choose the Save Record button.
68
To delete
e a record, single-click
k on the reccord you wish to delete
e and choo
ose the
Delete button. If De
elete is cho
osen, you w
will get a pro
ompt confirrming that the
record is to be deletted, select Yes and th
hat record w
will be remo
oved from th
he local
database
e.
VIII.C.
V
Incidenta
al Catch
h Tab.
The
T Inciden
ntal Catch tab
t is for re
ecording da
aily sample counts and
d mortalitiess of
in
ncidental sp
pecies (i.e., non-targett species). SMP targe
et species a
are to be en
ntered
using the Ca
atch Detail tab. Since
e the data g
grid has so few column
ns, there arre no
frrozen fields
s in the Incidental Cattch data en
ntry tab.
VIII.C.1 – Definittions and
d Data En
ntry
Before any data can
n be entere
ed or edited
d in the Inciidental Cattch data en
ntry tab,
atch they in
ntend to add
d/edit data to by seleccting the
the user must speciify which ba
onding batch in the Catch data en
ntry tab. Once a batch
h has been
correspo
selected in the Catc
ch tab, you may navig
gate to the IIncidental Catch tab.
To create
e a new rec
cord in the Incidental Catch data
a entry tab,, choose Ne
ew. This
activates
s the data entry
e
panel at the top o
of the scree
en. When the first reco
ord is
created, Site and Batch
B
are ca
arried over from the C
Catch data e
entry tab. T
The user
should enter a sepa
arate detaile
ed record fo
or each inccidental spe
ecies that w
was
identified
d in the sam
mple.
To edit a record, se
elect the rec
cord from th
he data entry grid at th
he bottom o
of the
screen. Each recorrd has a seq
quence num
mber to ma
ake the editting processs easier
69
for the us
ser. A sele
ected record
d has an arrrow on the left. The u
user may sccroll to
the right to evaluate
e the data to
o make surre it is the ccorrect reco
ord for editin
ng. If the
data nee
ed to be edited, click on the record
rd (i.e., row)) of data to be edited a
and
choose Edit.
E
The data
d
from th
he record th
hen populatte the data entry pane
el at the
top of the
e screen an
nd are edita
able. Once
e necessaryy changes a
are made, cchoose
Save. For ease of navigation, the Tab K
Keys can be
e used to m
move betwee
en fields
ht and Leftt arrow key
ys can be u
used to movve the cursor within a data
and Righ
field.
Below is a table of the
t fields off data that a
are entered
d into the In
ncidental C
Catch tab
along witth the defau
ult settings for each fie
eld, prior to data entry. Following this
table is a list of the fields and instructionss of the type
es of data th
hat should be
entered into
i
each fie
eld and how
w.
Field
d Name
Site
Batch
h
Sequ
uence
Spec
cies Code
All nu
umber fields
Defaultt Settings
Set in setting dialog
Computted based on system date
For eac
ch batch, the ffirst incidenta
al catch record
d sequence sstarts
at 1 and
d continues se
equentially.
Default is none. Spe cies is a requ
uired field.
All number fields are
e initially set to
o zero. These fields includ
de
sample count, condittion count, tottal count and sample
mortalities.
Species Code:
Click on the Specie
es Code dro
op down lisst within the
e cell and se
elect the
appropria
ate species
s and specie
es code. T
The list is so
orted alphabetically byy
Incidenttal Species
s Name, NO
OT Inciden
ntal Specie
es Code.
70
Incidental
Code
BM
BS
BL
BH
CP
CC
A1
A5
A9
J1
J5
J4
J0
J3
J2
CM
UM
A2
A6
AA
CR
LD
SD
AD
AE
AF
BK
KO
LK
LP
LR
MA
OT
Incidental Species
Name
Bass, Large Mouth
Bass, Small Mouth
Bluegill and Pumpkinseed
Bullhead
Carp
Channel Cat
Adult Chinook
Adult Hatchery Chinook
Adult Wild Chinook
Chinook Jack (12-22 in.)
Chinook Jack – Hatchery
Chinook Jack – Wild
Chinook Minijack (6-12 in.)
Chinook Minijack – Hatchery
Chinook Minijack - Wild
Chiselmouth
Chum
Coho Adult
Coho Adult – Hatchery
Coho Adult – Wild
Crappie species
Dace – Long Nose
Dace – Speckled
Kelt Adult
Kelt Adult - Hatchery
Kelt Adult – Wild
Killifish, Banded
Kokanee
Lamprey Adult (Brook)
Lamprey Adult (Pacific)
Lamprey Adult (River)
Madtom, Tadpole
Other species not listed
Incidental
Code
PM
PE
SQ
PI
SR
SC
SA
SJ
RS
SP
A4
A8
AC
A3
A7
AB
SK
SN
SG
BU
LU
MU
SU
TT
BT
NT
LT
CT
RT
WE
WA
LW
MW
Incidental Species
Name
Peamouth
Perch
Pike Minnow, Northern
Salmon, Pink (juv)
Sand Roller
Sculpin species
Shad Adult
Shad Juvenile
Shiner, Redside
Siberian Prawn
Sockeye Adult
Sockeye Adult – Hatchery
Sockeye Adult - Wild
Steelhead Adult
Steelhead Adult – Hatchery
Steelhead Adult – Wild
Stickleback, 3 Spine
Sturgeon, Green
Sturgeon, White
Sucker, Bridgelip
Sucker, Largescale
Sucker, Mountain
Sucker, Other
Tench
Trout – Brook
Trout – Brown
Trout – Bull
Trout – Cutthroat
Trout – Rainbow
Walleye
Warmouth
Whitefish – Lake
Whitefish - Mountain
Notes:
 If you see a Bull Trout “LT”, it is important that you minimize handling and
return it to the river as soon as possible.
 If you enter “Other Species, OT”, be sure to indicate what this was in your
comment(s) for the batch (Catch Tab).
Sample Count:
Enter the number of incidental fish of each particular Species Code found in the
sample tank.
Sample Morts:
Enter the number of incidental mortalities found in the sample. Only required for
lamprey adults (“LP”, “LK”, and “LR”).
Promoted Summary Condition Fish:
Individual incidental species that were examined as part of the condition sample
and entered with the Touch Screen (and/or edited through the Condition tab)
need to be Summarized and Promoted to the Incidental Catch data entry tab.
71
This is done by using the Promote All button found in the Summary Cond. Tab.
This button, when selected, summarizes the incidental condition fish by
Species/Subbatch groups and populates the total sample count for each
incidental fish species under the field Cond. Count. This field cannot be edited.
To change this Cond. Count field, individual records must be edited in the
Conditions data entry tab and re-promoted via the Summary Cond. data entry
tab. To learn more about the Summary Condition tab and the promotion of
condition fish into the Incidental Catch data entry tab see Section VIII.G.
VIII.C.2 – Editing or Deleting Incidental Catch Records:
You can only edit one record from the Incidental Catch data entry tab at a time.
To edit a record, you must first select the record from the data grid at the bottom
of the screen by either double-clicking on the record. The selected record
automatically populate the data entry panel. The arrow next to the record is the
best indicator of the selected record. At this point, edits can be made to the
record. Once edits are made, choose the Save button. If no edits are necessary,
choose the Cancel button
To delete a record, single-click on the record you with to delete (make sure the
record is highlighted and has an arrow next to it) and choose the Delete button.
You will get a prompt confirming that the record is to be deleted, select Yes and
that record will be removed from the local database.
VIII.D. Mark Recapture Tab.
In the lower data grid, the Subbatch, Sequence, Tank, Species Code, and Age
Code fields are frozen on the left to help the user identify the row as they scroll to the
right. Data are entered for each Sub-batch, Tank, Species Code, Age Code, and
Mark Type combination that were tallied as part of non-condition sampling.
72
VIII.D.1 – Definittions and
d Data En
ntry
Before any data can
n be entere
ed or edited
d in the Marrk Recaptu
ures data entry tab,
atch they in
ntend to add
d/edit data to by seleccting the
the user must speciify which ba
onding batch in the Catch data en
ntry tab. Once a batch
h has been
correspo
selected in the Catc
ch tab, you may navig
gate to the M
Mark Reca
aptures data entry
tab.
e a new rec
cord in the Mark Reca
aptures datta entry tab
b, choose N
New.
To create
This activ
vates the data entry panel at the top of the sscreen. When the firsst record
is created, Site and
d Batch are
e carried ovver from the
e Catch datta entry tab
b. The
user should enter a separate detailed
d
reccord for eacch Sub-batc
ch, Tank, S
Species
Code, Age Code, and
a Mark Type
T
combination.
To edit a record, do
ouble-click on
o the reco
ord from the
e data entryy grid at the
e bottom
of the screen. Each
h record ha
as a sequen
nce numberr to make th
he editing p
process
f
the reccord then p
populate the
e data entryy panel
easier for the user. The data from
at the top
p of the scrreen and arre editable. Once nece
essary cha
anges are m
made,
choose Save.
S
For ease
e
of nav
vigation, the
e Tab Keys
s can be ussed to move
e
between fields and Right and Left arrow
w keys can be used to
o move the cursor
d
field.
within a data
Below is a table of the
t fields off data that a
are entered
d into the M
Mark Recap
ptures
data entrry tab along
g with the default settin
ngs for eacch field, prio
or to data entry.
Following
g this table is a list of the
t fields and instructiions of the ttypes of da
ata that
should be entered into each fie
eld and how
w.
73
Field
d Name
Site
Sequence
Subbatch
Tank
Species Code
Age
Mark type
Bran
nd location
Bran
nd code
Bran
nd orientation
n
Tag number
Tag color
Clip code
Supplemental cod
de
Leng
gth
All number
n
fields
Deffault Settings
s
Set in setting dia
alog
For each subbattch, sequence
e starts at 1 a
and continues
seq
quentially. Wh
hen a new sub
bbatch is starrted, sequencce
starrts over at 1
Starts at 1. The value of subb
batch for the next record iss the
sam
me as the prevvious entry, u
until the user cchanges the
valu
ue.
Deffault is none. The value off tank for the next record iss the
sam
me as the prevvious entry, u
until the user cchanges the
valu
ue.
Deffault is none. Species is a required field. The value o
of
e
spe
ecies code is tthe same as tthe previous e
entry, until the
use
er changes the
e value.
Deffault is none. This field is o
only used for Chinook.
Deffault is none.
Deffault is none.
Deffault is none.
Deffault is none.
Fielld is blank.
Deffault is none.
Deffault is none.
Fielld is blank.
Fielld is blank.
Mos
st number fiellds are initially set to zero. These fieldss
include tally, con
ndition count a
and total coun
nt.
Sub Batch:
This field
d facilitates the reportin
ng of marke
ed fish in sa
amples carrried out using
different sample rates and/or mechanism
m
s, within on
ne batch or sampling p
period.
The defa
ault is “1”. Make
M
sure you
y are aw
ware of whicch sub-batcch the markked fish
were sam
mpled in forr each entry
y in the Ma rk Recaptu
ures data e
entry tab. W
When
entering records in the Mark Recaptures
R
s tab, the su
ub-batch will be carrie
ed
f each new record, until
u
it is cha
anged by th
he user.
forward for
ap:
Tank/Tra
The Tank field only appears att LGS, LMN
N, and MCN
N. Enter “A
A” or “B” to
designate the tank from
f
which the marked
d fish was ssampled. T
The Trap fie
eld is to
only be used
u
by the
e IMN Trap.. Enter “A” or “B” to d
designate trap.
Species Code:
Click on the Specie
es Code dro
op down lisst and
select the
e appropria
ate species code from the list
box. Only choose “RT” for Rainbow Trou
ut if you
encounte
er marked rainbow
r
trout.
de:
Age Cod
This field
d is to be us
sed for Chinook only. Click on “0
earling Chinook or
0” for subye
“1” for ye
earling Chin
nook. See Section
S
VI II.B.1 for a morpholog
gical diagram and
methodo
ology to disttinguish bettween yearrling and su
ubyearling C
Chinook.
74
Mark Type:
Click on the Mark Type
T
drop down
d
list an
nd select the
type of external marrk observed
or group off
d on a fish o
fish with identical mark
m
types/a
attributes. C
Current
valid marrk types are
e:
TES:
NOT
 The loca
ation of Ela
astomer tag
gs are built into the Ma
ark Type co
ode (“EL”
or “ER”)). You do NOT
N
need tto enter a T
Tag/Brand Location ffor
Elastom
mer tags (se
ee below)
 Coded Wire
W tags and
a PIT tag
gs are intern
nal marks th
hat are not included
in this entry
e
screen
n. Recaptu
ured PIT tag
gged fish arre reported directly
to PTAG
GIS and not entered in
nto FPC32.net.
Brand Location:
Click on the Brand Loc drop down
d
menu
u and selectt a
location code
c
for Frreeze Brand and Phottonic Tags
s
only. The
e location of
o Elastome
er tags is no
ow
designated in the Mark
M
Type drop
d
down list (see
above).
 Field validation logic checks to see
e what mark
e
messa
age is
type was enttered. An error
ocation cod
des are use
ed
displayed if the wrong lo
g mark type
e.
for the wrong
 An
n error mes
ssage is als
so displayed
d if Mark
Ty
ype is a Flo
oy tag or a Visual Imp
plant tag an
nd
da
ata entry is attempted in this field
d.
Brand Code:
C
This is fo
or Freeze Brands
B
(i.e.., Mark Typ
pe = “FB”) o
only. Select the brand from the
drop dow
wn list.
Brand Orientation
O
:
This field
d is only use
ed with Fre
eeze Brand
ds (i.e., Marrk Type = ““FB”). Clickk on the
drop dow
wn list and select
s
an orrientation. Examples include: 12
2 o’clock = 1, 3
o’clock = 2, 6 o’cloc
ck = 3, 9 o’c
clock = 4.
 An
n error mes
ssage is dis
splayed if th
he mark typ
pe is anythin
ng other tha
an “FB”,
an
nd data entry is attemp
pted here.
Tag Num
mber:
This field
d is for Floy
y and Visua
al Implant T
Tags only ((i.e., Mark Type = “FL
L” or
“VI”). If it is discernible; enter the
t tag num
mber in thiss field.
n error mes
ssage is dis
splayed if M
Mark Type iss FB, EL orr ER, and d
data entry
 An
is attempted here.
75
or:
Tag Colo
This field
d is for Elas
stomer Tag
gs only (i.e.., Mark
Type = “EL” or “ER
R”). Click on
n the Tag C
Color drop
down listt and selectt the approp
priate colorr code.
Leave blank for num
mbered VI tags.
t
de entry is attempted
a
fo
for any
 If a color cod
otther mark ty
ype, an erro
or message
e is
displayed.
Clip Cod
de:
Click on the Clip Co
ode drop do
own list and
d select
the appro
opriate code for the clipped fins, and
clipped fiin combinations on ma
arked fish.
 Se
elect N/A when
w
the fis
sh is unclipp
ped
Supplem
mental Cod
de:
Leave blank.
Tally Tottal: For eac
ch Sub-battch, Tank, Species C
Code, Age C
Code, and Mark
Type com
mbination, enter total number sam
mpled (non
n-condition sample onlly). If
entering individual fish
f
records
s (e.g. indivvidual freeze
e brand fish
h) then ente
er “1”.
ed Summary Conditio
on fish:
Promote
Individua
al Mark Rec
capture rec
cords from fish that we
ere examined as part of the
condition
n sample an
nd entered with the To
ouch Scree
en (and/or e
edited throu
ugh the
Conditio
on tab) need to be Sum
mmarized and Promo
oted to the Mark Reca
aptures
data entrry tab. This
s is done by
y using the Promote A
All button fo
ound in the
e
Summarry Cond. Tab. This button, when
n selected, summarize
es the Mark
k
Recaptu
ures into Su
ubbatch/Ta
ank/Specie
es Code/Ag
ge Code/an
nd Mark Ty
ype
groups and
a populates the Con
nd. Count ffield in the M
Mark Reca
aptures datta entry
tab This field canno
ot be edited
d. To chang
ge this Con
nd. Count ffield, individ
dual
records must
m
be edited in the Conditions
C
s data entryy tab data a
and re-prom
moted via
the Summary Cond
d. data entrry tab. To llearn more about the S
Summary
Conditio
on tab and the promotion of cond
dition fish in
nto the Mark
k Recaptures data
entry tab
b see Sectio
on VIII.G.
VIII.D.2
2 – Editing
g or Dele
eting Mark
k Recaptures Rec
cords:
You can only edit one record from the Ma
ark Recapttures data e
entry tab att a time.
To edit a record, firs
st double-click on the record you wish to edit. The data
a entry
panel (to
op of screen
n) will autom
matically be
e populated
d with that rrecord’s datta. At
this pointt, edits can be made to
o the record
rd. Once ed
dits are mad
de, choose the
Save buttton. If no edits
e
are ne
ecessary, cchoose the Cancel buttton.
e a record, single-click
k on the reccord you with to delete
e and choosse the
To delete
Delete button. You
u will get a prompt
p
confirming thatt the record
d is to be de
eleted,
es and that record will be remove d from the local datab
base.
select ye
76
VIII.E. Transportation Tab.
The Transportation data entry tab is for transportation sites only (i.e., LGR, LGS,
LMN, and MCN) and is intended for target salmonid species only. Each record
entered into the Transportation data entry tab is broken into groups, based on
Species Code, Age Code, Tank, Special Species (EF and FR),
Clipped/Unclipped, and Coded Wire Tag combinations. The numbers for
Bypassed, Trucked, and Barged are derived from the Collection Totals minus total
mortalities (sample, facility, and research) for each Species Code, Age, Tank,
Special Species (EF and FR), Clipped/Unclipped, and Coded Wire Tag
combination. Since the data grid has so few columns, there are no frozen fields in
the Transportation data entry tab.
VIII.E.1 – Definitions and Data Entry
Before any data can be entered or edited in the Transportation data entry tab,
the user must specify which batch they intend to add/edit data to by selecting the
corresponding batch in the Catch data entry tab. Once a batch has been
selected in the Catch tab, you may navigate to the Transportation data entry tab.
To create a new record in the Transportation data entry tab, choose New. This
activates the data entry panel at the top of the screen. When the first record is
created, Site and Batch are carried over from the Catch data entry tab. The user
should enter a separate detailed record for each Species Code, Age Code,
Tank, Special Species (EF and FR only), Clipped/Unclipped, and Coded Wire
Tag combination.
FPC32.net allows users to import the different Species Code, Age Code, Tank,
Special Species (EF and Fry), Clipped/Unclipped, and CWT combinations from
the Catch Detail tab into the Transportation tab. This saves time, as it is no
longer necessary to enter every possible combination again. However, only data
in Catch Detail for that particular batch are imported. This means that additional
Species Code, Age Code, Tank, Special Species (EF and Fry),
Clipped/Unclipped, and CWT combinations from previous days may need to be
entered, when every-other-day transportation is in place. Furthermore, if
condition data have not been promoted to Catch Detail, some Species Code,
Age Code, Tank, Special Species (EF and Fry), Clipped/Unclipped, and CWT
combinations may not be present.
77
To edit a record, do
ouble-click on
o the reco
ord from the
e data entryy grid at the
e bottom
of the screen. Each
h record ha
as a sequen
nce numberr to make th
he editing p
process
easier for the user. The data from
f
the reccord then p
populate the
e data entryy panel
at the top
p of the scrreen and arre editable. Once nece
essary cha
anges are m
made,
choose the Save bu
utton. For ease
e
of navvigation, the
e Tab Keys
s can be ussed to
move between fields and Righ
ht and Leftt arrow key
ys can be u
used to movve the
a field.
cursor within a data
t fields off data that a
are entered
d into the Transportattion data
Below is a table of the
entry tab
b along with
h the default settings fo
or each field
d, prior to d
data entry.
Following
g this table is a list of the
t fields and instructiions of the ttypes of da
ata that
should be entered into each fie
eld and how
w.
Field
d Name
Site
Batc
ch
Sequence
Tank
Species code
Age code
Fin clipped
c
Coded wire tag
Defa
ault Settings
Set in setting dialo
og
Com
mputed based on system da
ate
For each
e
batch, th
he first incide
ental catch reccord sequencce starts
at 1 and continue s sequentiallyy.
Defa
ault is none. T
The value of ttank for the next record is the
same
e as the prevvious entry, un
ntil the user changes the vvalue.
Defa
ault is set to C
Chinook (CH).. The value o
of species cod
de for
the next
n
record is the same ass the previouss entry, until th
he user
chan
nges the value
e. Species co
ode is a required field.
Defa
ault is set to 1 . The value o
of age code fo
or the next reccord is
the same
s
as the p
previous entryy, until the user changes th
he
value
e.
Defa
ault is none.
Defa
ault is none.
78
Field
d Name
Special species
code
e
All number
n
fields
Defa
ault Settings
Defa
ault is none.
All number fields are initially se
et to zero. Th
hese fields incclude
number bypassed
d, number trucked, number barged.
Tank:
At LGS, LMN, and MCN choos
se “A” or “B
B” to design
nate the corrrect tank. C
Choose
“N/A” to designate fish
f
from the separato r. The Tan
nk toggle ha
as been turned off
for LGR.
Species Code:
Click on the Specie
es Code dro
op down lisst and
es code from
m the
choose the approprriate specie
list.
Special Species Code:
Click on the Specia
al Species drop down list and cho
oose one o
of the follow
wing
codes:
 “F
FR” and “EF
F”. See Sec
ction VIII.B
B.1 for a de
etailed discu
ussion of ea
ach of
these Specia
al Species Codes.
 Du
ue to NOAA
A sampling at LGR, en
ntering sep
parate recorrds for Erod
ded Fin
“E
EF” steelhea
ad is not po
ossible. Th
he only Spe
ecial Species Code to
o be
us
sed at LGR
R is “FR” forr Fry.
Age Cod
de:
Age Cod
de is used for
f Chinook only. Cho
oose “0” for subyearlin
ngs and “1”” for
yearlings
s. For other species th
his field is u
unavailable.
ped:
Fin Clipp
Choose “Y”
“ if the fis
sh has an adipose
a
or vventral fin cclip. Choosse “N” if there are no
adipose or ventral fin clips.
CWT:
Choose “Y”
“ if there is a coded wire tag an
nd you have
e been requ
uested by F
FPC to
check forr a coded wire
w tag on that particu
ular speciess. Choose ““N” only if yyou have
checked for a coded
d wire tag and
a there iss there is no
ot a tag. Otherwise ch
hoose
“N/A”.
Num Bypassed:
Enter the
e number off fish bypas
ssed for eacch Species
s Code, Ag
ge Code, Tank,
Special Species (E
EF and Fry)), Clipped/U
Unclipped, and CWT combinatio
on. See
Section VII.I for a detailed
d
disc
cussion of how to get these numbers from
net reports.
FPC32.n
Num Tru
ucked:
Enter the
e number off fish trucke
ed for each Species C
Code, Age Code, Tan
nk,
Special Species (E
EF and Fry)), Clipped/U
Unclipped, and CWT combinatio
on. See
79
Section VII.I for a detailed discussion of how to get these numbers from
FPC32.net reports.
Num Barged:
Enter the number of fish barged for each Species Code, Age Code, Tank,
Special Species (EF and Fry), Clipped/Unclipped, and CWT combination. See
Section VII.I for a detailed discussion of how to get these numbers from
FPC32.net reports.
VIII.E.2 – Editing or Deleting Transportation Records:
You can only edit one record from the Transportation data entry tab at a time.
To edit a record, double-click on the record you with to edit. The data entry panel
(top of screen) is populated with that record’s data. At this point, edits can be
made to the record. Once edits are made, choose the Save button. If no edits are
necessary, choose the Cancel button.
To delete a record, single-click on the record you wish to delete and choose the
Delete button. You will get a prompt confirming that the record is to be deleted,
select Yes and that record will be removed from the local database.
VIII.F. Conditions Tab.
The Conditions data entry tab allows users to edit/browse individual fish from the
condition sub-sample that were entered through the touch screen. For convenience,
the Sub-batch, Sequence, Tank, Species/Age Code, Special Species Code,
Coded Wire Tag, Mark Type (clip code), and Elastomer Code are frozen on the left
side of the data grid to help the user identify the row as they scroll to the right.
VIII.F.1 – Definitions and Data Entry
Before any data can be entered or edited in the Conditions data entry tab, the
user must specify which batch they intend to add/edit data to by selecting the
corresponding batch in the Catch data entry tab. Once a batch has been
selected in the Catch tab, you may navigate to the Conditions data entry tab.
To enter new fish condition records through the Conditions tab, choose New.
Enter a fish condition record for an individual fish and choose the Save/New
button. Upon entering your last entry, you must choose the Cancel button after
choosing Save/New for that record. Subbatch, Species and Length are
required for each individual fish condition record.
To edit a record, double-click on the record you wish to edit. Each record has a
sequence number to make the editing process easier for the user. The data from
the record then populate the data entry panel at the top of the screen and are
editable. Once necessary changes are made, choose the Save button. For ease
of navigation, the Tab Keys can be used to move between fields and Right and
Left arrow keys can be used to move the cursor within a data field.
80
Below is a table of the
t fields off data that a
are entered
d into the Conditions data
entry tab
b along with
h the default settings fo
or each field
d, prior to d
data entry.
Following
g this table is a list of the
t fields and instructiions of the ttypes of da
ata that
should be entered into each fie
eld and how
w.
Field Nam
me
Site
Sequence
e
Sub-batch
Tank/Trap
Species Code
C
Age
Mark type
e
Coded Wire
W Tag
Special species
code
Elastome
er code
Color cod
de
Descaling
g
Weight
Default Settings
S
Set in settting dialog
For each subbatch, seq
quence startss at 1 and con
ntinues
sequentia
ally. When a n
new subbatch
h is started, se
equence startts
over at 1
Starts at 1.
1 The value of subbatch ffor the next re
ecord is the ssame
as the pre
evious entry, u
until the user changes the value.
Default is none. The vvalue of tank ffor the next re
ecord is the same
as the pre
evious entry, u
until the user changes the value.
Default is none. Speciies code is po
opulated when the user
chooses a value from tthe Species o
or Miscellaneo
ous Incidenta
al pull
down men
nus.
Default is none. This ffield is only ussed for Chino
ook.
Default is none.
Default is none.
Default is none.
Default is none.
Default is none.
Default is none.
Weight is a number fie ld and is initia
ally set to blank. The user may
enter a we
eight to the ne
earest 10th o
of a gram (up to 100 gramss)
81
me
Field Nam
Length
Comment Fields
Default Settings
S
Length is a number fie ld and is initia
ally set to blan
nk. The user may
enter a fork length to th
he nearest millimeter (up to 1,000
millimeterrs)
General Comment
C
and
d Special Com
mment are texxt fields. Use
ers
can put up
p to two comm
ments into the
ese fields, witth a semicolo
on
separating
g the differen t comments.
Site and
d Batch:
The Site and Batch
h fields cannot be edite
ed. They a
are set in th
he Setting d
dialog
box. Site
e contains the three character co
ode for the remote site
e entering th
he daily
batch, su
ub batch an
nd fish cond
dition data. The batch
h number co
ontains: two
o digits
for the ye
ear and thre
ee digits for the day off the year 1
1-366 (YYD
DDD).
Sub Batch:
This is th
he sub-batc
ch number associated
a
with each iindividual fiish. Each ssubbatch has an individ
dual sample
e rate. Sam
mple rates ffor each sub-batch are
e entered
e Catch De
etail tab.
under the
Tank:
At LGS, LMN, and MCN choos
se “A” or “B
B” to design
nate the corrrect tank. C
Choose
“N/A” to designate fish
f
from the separato r.
Species Code:
Click on the Specie
es Code dro
op down lisst and choo
ose the appropriate Sp
pecies
om the list and
a the Spe
ecies Code
e field will b
be populate
ed. Species
s Code
Code fro
is a required field an
nd is intend
ded to be ussed for targ
get salmonid species. For
es code includes the a
age of the in
ndividual sa
ampled, with “CH1”
Chinook,, the specie
for Chino
ook yearling
g and “CH0
0” for Chinook subyearrling.
Species list for LG
GR, LGS, and LMN
L
Speecies list for BO
ON, JDA, and
d MCN
(in
ncorporating llamprey juven
niles)
Miscella
aneous Incidental:
The Misc
cellaneous
s Incidenta
al codes
include several
s
non-salmonid incidental
i
fish code
es. This dro
op down me
enu optionss
are listed
d alphabetic
cal by incidental
species name,
n
NOT
T incidental species
code.
82
Inciden
ntal
Code
e
BM
BS
BL
BH
CP
CC
CM
UM
CR
LD
SD
BK
LK
LP
LR
MA
OT
PM
PE
SQ
PI
SR
dental Speciies
Incide
ental
Incid
Name
Co de
Bass, La
arge Mouth
SC
C
Bass, Small Mouth
SA
A
Bluegill and Pumpkin
nseed
SJ
Bullhead
d
RS
S
Carp
SP
P
Channel Cat
SK
K
Chiselm
mouth
SN
N
Chum
SG
G
Crappie species
BU
U
Dace – Long Nose
LU
U
Dace – Speckled
MU
Killifish, Banded
SU
U
Lamprey
y Adult (Brook)
TT
T
Lamprey
y Adult (Paciffic)
BT
T
Lamprey
y Adult (Riverr)
NT
T
Madtom
m, Tadpole
LT
T
Other sp
pecies not listted
CT
T
Peamou
uth
RT
T
Perch
W
WE
Pike Min
nnow, Northern
W
WA
Salmon, Pink (juv)
LW
W
Sand Ro
oller
MW
W
Incidental Species
Name
Sculpin
n species
Shad A
Adult
Shad JJuvenile
Shinerr, Redside
Siberia
an Prawn
Stickle
eback, 3 Spine
e
Sturge
eon, Green
Sturge
eon, White
Sucker, Bridgelip
Sucker, Largescale
Sucker, Mountain
Sucker, Other
Tench
Trout – Brook
Trout – Brown
Trout – Bull
Trout – Cutthroat
Trout – Rainbow
Walleyye
Warmo
outh
Whiteffish – Lake
Whiteffish - Mountain
otes:
No
 If you see
e a Bull Tro
out “LT”, it iss importantt that you m
minimize handling
and return it to the riiver as soon as possib
ble.
 If you enc
counter an “Other Spe
ecies, OT”, be sure to indicate wh
hat this
was in yo
our commen
nt(s) for the
e batch (Catch Tab).
Special Species Code:
Click on the Specia
al Species drop
down listt and choos
se one of th
he
following
g codes “EF
F”, “LF” and
d “HO”.
See Section VIII.B..1 for a deta
ailed
discussio
on of each of
o these Sp
pecial
Species Codes.
Note: SMP sites
s no longer take condition data fo
or Fry “FR”. Therefore
e, “FR” is
no
o longer an option in th
his drop do
own list. All Fry sample
ed should b
be
en
ntered as non-conditio
on fish, usin
ng the Catc
ch Detail tab.
Mark Type:
The Mark Type dro
op down listt includes cchoices for
what type
e of clip a fish
f
has (ad
dipose, adip
pose and
left ventrral, etc.). Use
U “N/A” if individual ccondition
fish does
s not have any
a type of clip.
83
Elas. Co
ode:
The Elas
s. Code dro
op down listt includes cchoices for
a fish witth an Elasto
omer tag and
a its locattion.
Color Co
ode:
The Colo
or Code drop down lis
st allows the
e user to
choose the color of the Elasto
omer tag.
ng:
Descalin
The Descaling drop
p down list includes th
hree choices for desca
aling including:

Pa
artial Desc
cale for fish with desca
aling greate
er than 5% but less tha
an 20%

De
escale for fish
f
that are
e >20% desscaled

De
escale Pre
edator for fish that are descaled a
and have clear predator
marks.
E: If Desca
ale Pred is chosen,
c
at least one o
of the Preda
ator check-boxes
NOTE
sh
hould be ch
hecked (see
e Predator Checkbox
xes below)
Weight:
Enter the
e weight of the fish in the
t Weightt field. Weight is NOT
T a mandato
ory field
for condition fish. Weight
W
is measured in grams and
d can range
e from 0.1 to
o 999.9
grams. Weights
W
are
e accepted to the nearrest tenth o
of a gram.
Sp
pecies Code
CH0
CH1
ST
SO
CO
MP
P, AP, AS, AB
B
Weigh
ht Range
0 tto 150
0 tto 150
0 tto 375
0 tto 199
0 tto 175
0 tto 20
net has pre--defined we
eight range
es for each o
dition monito
oring
FPC32.n
of the cond
target sp
pecies. If a weight is entered
e
thatt is outside of this rang
ge, the reco
ord can
still be sa
aved. How
wever, when
n these data
a are imporrted into the
e Condition
n tab,
the suspect value will
w appear Red
R in the D
Data Revie
ew Grid. T
This is intended to
s weight. It is up to the
e user to de
ecide if this weight is
alert the user to an anomalous
e. The tablle above prrovides the pre-defined
d weight ra
anges
wrong orr acceptable
that are used
u
for da
ata validatio
on for each of the targe
et species.
84
Length
Enter the
e fork length
h of the fish
h in the Len
ngth field. Length is a required
d field
for cond
dition fish (except
(
miiscellaneou
us inciden
ntals). Leng
gth is meassured to
the neare
est millimetter and can range from
m 1 to 999 m
mm FL (no decimal pla
ace is
allowed for
f length).
Species
Code
CH0
CH1
ST
SO
CO
MP, AP, AB
AS
Len gth
Ran
nge
61 to
o 250
61 to
o 250
61 to
o 350
61 to
o 200
61 to
o 250
70 to
o 250
30 to
o 75
FPC32.n
net has pre--defined len
ngth rangess for each o
of the condition monito
oring
target sp
pecies. If a length is entered that is outside of this rang
ge, the reco
ord can
still be sa
aved. How
wever, when
n these data
a are imporrted into the
e Condition
n tab,
the suspect value will
w appear Red
R in the D
Data Revie
ew Grid. T
This is intended to
s length. It is up to the user to deccide if this llength is
alert the user to an anomalous
e. The tablle above prrovides the pre-defined
d length ran
nges that
wrong orr acceptable
are used
d for data va
alidation forr target spe
ecies.
 If an anomalo
ous length is identified
d for an individual reco
ord as part of the
va
alidation pro
ocess, dele
ete this anomalous len
ngth and lea
ave the leng
gth field
blank (as opp
posed to atttempting to
o correct the
e length). O
Once the le
ength is
eleted, a Le
ength-value Alert Buttton will fla
ash Red nexxt to the len
ngth
de
fie
eld.
 If anomalous
s lengths arre deleted ffrom conditiion fish, the
e field will h
have a
va
alue of 0. Iff your on-site database
es use thesse length data, you will need
to be sure to filter these
e 0’s out beffore calcula
ating summ
mary statisticcs.
85
Predatorr Checkboxes:
There are three che
eckboxes fo
ound near t he Predato
or label. Th
hese includ
de: Bird,
d Lamprey
y. If a fish has
h marking
g due to a p
predator or predators, check
Fish, and
all of the boxes thatt apply.
NOTE
E: Detailed
d definition
ns of each of these p
predator co
onditions a
are
prrovided in a separate
e manual.
heckboxes
s:
Injury Ch
There are five checkboxes found near the
e Injury lab
bel. These include: H
Head,
Eye, Ope
erc., Body, and Fin. Check all o
of the boxess that applyy for an inju
ured fish.
If a fish has
h specific
c and/or oth
her injuries that site pe
ersonnel wa
ant to recorrd, use
the Spec
cial Comment field.
TIP: To save tim
me, when entering
e
a ccomment intto the Spec
cial Comm
ment field,
us
se predefine
ed codes fo
or particula r conditionss. Also, up
p to two com
mments
ca
an be entered into this
s field, as lo
ong as they are separa
ated by a
se
emicolon.
NOTE
E: Detailed
d definition
ns of each of these in
njuries are provided in a
se
eparate ma
anual.
86
xes:
Disease Checkbox
There are six check
kboxes foun
nd near the
e Disease la
abel. Thesse include: Fungus,
aris, BKD, Parasite, Deformity,
D
, and Otherr. Check all boxes tha
at apply
Columna
for a dise
eased fish. If the fish has a disea
ase other th
han one of these, checck the
Other bo
ox and type
e in a comm
ment in the S
Special Co
omment fie
eld.
TIP: To save tim
me, when entering
e
a ccomment intto the Spec
cial Comm
ment field,
us
se predefine
ed codes fo
or particula r conditionss. Also, up
p to two com
mments
ca
an be entered into this
s field, as lo
ong as they are separa
ated by a
se
emicolon.
NOTE
E: Detailed
d definition
ns of each of these diseases arre provided
d in a
se
eparate ma
anual.
onditions Checkboxe
C
es:
Other Co
There are five checkboxes tha
at are desig nated as O
Other Cond
ditions. These
include: Pop Eye, Fin Hemm., Pink Fin, Fin Disco
ol, and Eye
e Hemm.. C
Check all
of the bo
oxes that ap
pply.
NOTE
E: Detailed
d definition
ns of each of these diseases arre provided
d in a
se
eparate ma
anual.
87
General Commentt:
Enter any specific comments
c
about
a
the fissh that you
u may think are importa
ant and
e Special C
Comment ffield.
have nott been entered into the
TIP: To save tim
me, when entering
e
a ccomment intto the Gene
eral Comm
ment
fie
eld, use pre
edefined codes for parrticular cond
ditions. Alsso, up to tw
wo
co
omments ca
an be enterred into eacch commen
nt field, as lo
ong as theyy are
se
eparated by
y a semicolo
on.
VIII.F.2 – Editing
g or Deletting Cond
dition Re
ecords:
To edit a single reco
ord in the Conditions
C
data entryy tab, double
e-click on the
record yo
ou wish to edit.
e
The data entry p
panel (top of screen) iss populated with
that reco
ord’s data. At
A this poin
nt, edits can
n be made tto the recorrd. Edits sh
hould
only be made
m
to the
ese records
s when you are absolu
utely sure th
hat there wa
as an
error in data
d
entry. For examp
ple, if an anomalous le
ength is iden
ntified for a
an
individua
al record, de
elete this an
nomalous le
ength and leave the le
ength field b
blank (as
opposed to attempting to corre
ect the leng
gth). Once edits are m
made, choosse the
Save buttton. If no edits
e
are ne
ecessary, cchoose the Cancel buttton.
FPC32.n
net also allo
ows the use
er to edit the
e Sub-batc
ch number and/or Tan
nk for
multiple records
r
at once.
o
To do
d this, first check the box in the E
Edit column of the
data grid
d for all the records you
u wish to ed
dit. Second
d, select the Edit butto
on.
Change the Sub-ba
atch and/orr Tank to th
he correct vvalue for the
e records to
o be
edited. Press
P
the Update
U
Sub
b-batch buttton to edit the sub-sub-batch forr the
records and/or
a
the Update
U
Tan
nk/Trap bu
utton to editt the Tank/T
Trap for the
e
records.
88
e a record, single-click
k on the reccord you wish to delete
e and choo
ose the
To delete
Delete button. You
u will get a prompt
p
confirming thatt the record
d is to be de
eleted,
select Ye
es and that record will be remove
ed from the local datab
base.
VIII.G.
V
Summar
S
ry Cond. Tab.
The
T Summa
ary Cond. tab
t allows users
u
to vie
ew summarrized fish co
ondition reccords
th
hat are grou
uped by key
y fields (listted below) ffor promotion into the Catch Dettail,
In
ncidental Catch,
C
and Mark Reca
aptures tab
bs. The condition fish in the data
a grid are
grouped by: Sub-batch
h, Tank, Sp
pecies, Clip
p Code, CW
WT, Specia
al Species,
Elastomer
E
tags,
t
and Elastomer
E
tag
t colors. Upon pro
omotion, the
e Catch De
etail,
In
ncidental Catch,
C
and Mark Reca
aptures tab
bs all receivve differentt subsets off these
summarized
d condition data.
d
For example,
e
th
he records ffor the incid
dental speccies are
ed to the In
ncidental Ca
atch tab. C
Clicking the
e Promote A
All button a
adds the
only promote
d records to
o the approp
priate data entry tab. For conven
nience, the Subsummarized
batch,
b
Tank
k, Species,, Clip Code
e, CWT, Sp
pecial Spec
cies, Elast.., and Colo
or codes
are frozen on the left to
o help the user
u
identifyy the row ass they scrolll to the righ
ht.
VIII.G.1 – Definittions
No data are entered
d or edited into the Su
ummary Co
ond. tab. T
This tab is
specifica
ally used to promote th
he condition
n fish data into the Cattch Detail,
Incidenttal Catch, and
a Mark Recaptures
R
s data entryy tabs. Befo
ore promoting, the
user mus
st specify which
w
batch they intend
d to promotte data for b
g the
by selecting
correspo
onding batch in the Catch data en
ntry tab. Once a batch
h has been
selected in the Catc
ch tab, you may navig
gate to the S
Summary C
Cond. data
a entry
89
tab. Upo
on successfful promotio
on, the use r will hear a prompt an
nd see a re
ed pushpin icon in
i the uppe
er-right of th
heir screen..
pes of data tthat can be
e found in
Below if a list of the fields and instructionss of the typ
d.
each field
Site and
d Batch:
The Site and Batch
h fields cannot be edite
ed. Site is set in the S
Setting dia
alog box.
Batch is set when data
d
entry for
f the batc h is first sta
arted, generally with th
he touch
screen. Site contains the three characterr code for the remote site enterin
ng. The
Batch nu
umber conttains: two digits for the
e year and tthree digits for the dayy of the
year 1-36
66 (YYDDD
D).
Catch Detail Sub Batches:
B
The curre
ent selected batch’s sub-batch numbers and
d associate
ed sample rrates are
displayed
d in this sm
mall data grid at the top
p of the tab window. T
These data are not
editable. It is for refference onlly. During e
entry of the
e non-condiition sample
es into
Catch Detail, the user entered
d a sample rate for eacch of the su
ub batches from
which da
ata were entered. This
s data grid a
allows the user to see
e these noncondition
n sub-batch
hes and their corresponding samp
ple rates. T
This is help
pful
because it indicates
s what sample rate(s) will be applied to the ccondition re
ecords
upon pro
omotion. Th
his data grid
d will only b
be populate
ed if data fo
or non-cond
dition fish
were enttered into Catch
C
Detaiil, it is otherwise blankk.
90
Conditio
ons Sub-Ba
atches:
When en
ntering cond
dition data via
v the toucch screen, tthe user en
nters a sub--batch
number for
f each fish condition record. Th
he sub-batcch numberss for the condition
fish are listed in this
s data grid, along with the corresp
ponding de
efault sample rate
that was assigned to these sub
b-batches, as entered in the Setttings tab. If data
for non-c
condition fis
sh were enttered into C
Catch Detail, the samp
ple rate(s) e
entered
into Catc
ch Detail will
w automatiically overw
write these ccondition sample ratess.
Note: If all fish sampled
s
we
ere conditio
on fish, the user must ccheck to make sure
the default sa
ample rates
s from the S
Settings ta
ab were corrrect for thiss batch
be
efore promo
oting condittion fish into
o the Catch
h Detail, In
ncidental C
Catch,
an
nd Mark/Re
ecap tabs. To correct them, rightt-click in the
e Sample R
Rate cell
in the Condition Sub-B
Batches bo
ox at the top
p of the scre
een (A in th
he figure
be
elow). This
s allows you
u to manually enter the
e sample ra
ate for that
pa
articular sub
b-batch (mu
ust be betw
ween 0.0 an
nd 1.0). Yo
ou will be prrompted
wiith a messa
age asking if you wantt this samplle rate to be
e applied to
o all
re
ecords of this sub-batc
ch. Click Ye
es. Once tthis is done
e for each o
of the
su
ub-batches,, click on th
he Promote
e All button
n. When co
ondition sam
mple
da
ata are inco
orporated in
nto the Catc
ch Detail ta
ab, the sam
mple countss for
co
ondition fish
h will appea
ar in the Co
ond. Samplle Count fie
eld of the d
data grid.
If data were entered
d in Catch Detail, the sample rattes in the tw
wo review g
grids
must match for each of the sub
b-batches. If you noticce that the sample rate in
either of these two data
d
grids do
d not matcch, you musst change tthe sample rate in
Catch Detail. See Section VIIII.B.1 abovve for instru
uctions on h
how to do th
his.
A
VIII.H.
V
Fish
F
Con
ndition Touch
T
S
Screen.
The
T Fish Co
ondition To
ouch Scree
en allows u
users to entter individua
al fish cond
dition
data.
To
T open the touch scre
een to enterr fish condittion recordss for a new
w batch (with
h the
Setting
S
dialo
og Fish Co
ondition To
ouch Scree
en Only checkbox che
ecked), dou
uble-click
on the FPC3
32.net icon. The touch screen w
will open on the computer’s deskto
op.
To
T open the touch scre
een to enterr fish condittion recordss using an existing batch
re
ecord: (with
h the Settin
ng dialog Fish
F
Condittion Touch
h Screen O
Only checkb
box
unchecked) double-clic
ck on the FP
PC32.net iccon. Right cclick on the
e FPC32.ne
et icon in
th
he system tray
t
and choose Open
n Main Form
m. From th
he Main Fo
orm, choose
e the
91
Catch
C
data entry tab and select th
he batch yo
ou want to w
work with. C
Choose File | Open
Condition
C
Touch
T
Scre
een.
VIII.H.1 – Data Entry
E
Seq
quence fo
or the Fish Condition Touc
ch
Screen:
1.
Ope
en the fish condition
c
to
ouch screen
n. A dialog
g box appea
ars with thre
ee
butttons: 1) The
e Batch En
nd Day Tod
day button creates a b
batch with tthe enddate
e correspon
nding to tod
day’s date, 2) the Battch End Da
ay Tomorro
ow
buttton creates a batch with the end--date corressponding to
o tomorrow’’s date,
and
d 3) the Battch End Da
ay Yesterda
ay creates a batch witth the end-d
date
corrresponding to yesterda
ay’s date.
2.
Clic
ck on the ap
ppropriate Batch
B
End Day button
n to create the desired
d batch.
If a batch alrea
ady exists with
w any of these end-dates, a pu
ush-pin icon
n
app
pears next to
t the already existing batch’s Ba
atch End D
Day button. Once
you have done
e this, the Fish
F
Condittion Touch
h Screen w
will appear.
92
Touch
h screen for LGR, LGS, a
and LMN
Touch screen for BO
ON, JDA, and
d MCN (incorrporates con
ndition monittoring for lam
mprey
juvenilles).
93
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Press New. Th
he backgrou
und panel tturns white,, meaning tthat the com
mputer
will accept data
a. If the ba
ackground p
panel is gra
ay, the com
mputer will b
beep
whe
en you pres
ss a button because it is not in the New or E
Edit mode.
Whe
ere applica
able, select the Tank fo
or the sub-b
batch you a
are currentlly
sam
mpling.
Turn On the sc
cale and ad
dd the tray ((the scale a
automatically tares or
ompensate for the weiight of the ttray), place
e the fish in the tray,
calibrates to co
and
d press the Print button on the sccale.
Notte: You do not need to
o place the tray on the
e scale betw
ween fish bu
ut you
may
y need to Tare
T
the sca
ale occasionally betwe
een fish)
Ente
er the fish Length
L
using the toucch screen n
number pad
d.
Press the apprropriate Species, Clip
p, Conditio
on, and Tag
gging butto
ons.
If a Special Co
omment ne
eeds to be entered, prress the Sp
pecial Com
mment
buttton and type the comm
ment using the touch sscreen keyb
board. The
e user
can only enter two comments or cod
des in this ffield, each sseparated b
by a
sem
micolon.
If a General Comment
C
needs to be entered, press the Ge
eneral Com
mment
buttton and type the comm
ment using the touch sscreen keyb
board. The
e user
can only enter two comments or cod
des in this ffield, each sseparated b
by a
sem
micolon.
Press the Save
e/New buttton to save the individu
ual fish record and sta
art on the
nex
xt fish.
Return the fish
h to the byp
pass to whe
ere ever it n
needs to go.
peat Steps 4 through 9 for each subsequen
nt fish.
Rep
Afte
er the recorrd for the last fish is sa
aved, you m
must choose
e the Canc
cel button
prio
or to exporting data.
VIII.H.2
2 – Fish Condition
C
Touch S
Screen – F
Function Buttons
These fu
unction butto
ons appearr in the lowe
er center and right corrner of the ttouch
screen. The following describe
es the funcctions of eacch of the bu
uttons in this
section of
o the touch
h screen.
Number Pad:
The focu
us of the number pad is
s automaticcally set to the length ffield for enttering
fish lengtths. To cha
ange the fo
ocus of this number pa
ad to the we
eight field, tthe user
must sele
ect either Enter
E
Weight or Clearr Weight. IIf a comment button iss chosen,
94
numbers
s can be entered into the commen
nt field by u
using this number pad. The
CE butto
on clears the
e number that are in th
he field tha
at is currently in focus.
nel:
Exit Pan
When the
e Exit Pane
el button is
s chosen, a pop-up me
enu will
appear. This pop-u
up menu ha
as three opttions: Exit, Hide
n. Choose Exit to exit the touch screen
Screen, and Return
and close
e the FPC3
32.net program. Choo
ose Hide Sc
creen to
close the
e touch scre
een and retturn to the M
Main Form
m.
Choose Return
R
to return
r
to the
e touch scre
een for add
ditional
data entrry.
New:
The New
w button allo
ows the use
er to enter n
new record
ds. After pressing the New
button, th
he background panel turns
t
white and the Ne
ew button d
disappears,,
indicating
g that data entry is allo
owed. Once
e the first re
ecord has b
been entere
ed the
user mus
st press the
e Save/New
w button to save the re
ecord.
Save/Ne
ew:
The Save/New buttton allows the user to ssave the cu
urrent recorrd and
automatically starts a new reco
ord for the n
next fish. T
The Sub-ba
atch and Ta
ank of
the previous record automatica
ally appear for each ne
ew record. You must correct
the Sub--batch and//or Tank ea
ach time yo
ou switch Sub-batches
s or Tanks
s.
Edit:
The Editt button allo
ows the use
er to edit the
e record sh
hown in the record bro
owsing
panel (fo
ound in the lower left corner of the
e touch scre
een). Afterr pressing the Edit
button, th
he background panel turns
t
white, indicating that data e
entry is allowed.
Once editing is com
mplete the user
u
must p
press the Sa
ave button to save the
e
changes to the reco
ord.
Delete:
The Dele
ete button allows
a
the user
u
to dele
ete the curre
he record
ent record shown in th
browsing
g panel.
Next:
The Nex
xt button allo
ows the use
er to naviga
ate to the n
next record in the fish ccondition
record se
et (each rec
cord is show
wn in the re
ecord browssing panel)). The Next button
cannot be used if a record is active
a
(i.e., d
data entry/e
editing is alllowed).
Previous
s:
The Prev
vious butto
on allows th
he user to n
navigate to tthe previou
us record in the fish
condition
n record sett (each reco
ord is show
wn in the reccord browsing panel). The
Previous
s button ca
annot be use
ed if a reco
ord is active
e (i.e., data entry/editin
ng is
allowed)
Cancel:
The Can
ncel button is used to cancel
c
ente
ering a new
w record or tto cancel ed
diting a
record.
95
Export
The Export button saves
s
the condition
c
re
ecords to an
n .XML file named with
h the site
and batc
ch number. The locatio
on where th
his file is sa
aved is specified in the
e Setting
dialog bo
ox for your wet
w lab com
mputer. Up
pon successsful export, the user w
will hear a
prompt and
a see an icon under the data re
eview panel.
VIII.H.3
3 – Fish Condition
C
Touch S
Screen - R
Record Browsing Panel
The Record Brows
sing Panel of the Fish
h Condition
n Touch Sc
creen is fou
und in
the lowerr left cornerr of the touc
ch screen. This form displays the current re
ecord
being entered (or ed
dited) or it shows
s
the llast record entered.
A
B
C
The Top Section (A
A in above figure) of th
he Record Browsing Panel disp
plays the
Tank/Tra
ap, Species, Special Species, C
Clip Codes
s, Elastome
er Code,
Elastom
mer Color, CWT,
C
Gene
eral Comm
ment, and S
Special Com
mment.
k/Trap:
Tank
This will
w be eithe
er “A” or “B
B”, where ap
pplicable. If no Tanks
s are presen
nt, this
field will
w be blank.
Spec
cies Code:
Spec
cies Code is a Requirred Field fo
or condition fish. Therefore, the text box
for Sp
pecies Cod
de will appe
ear yellow w
when a new
w record is created, un
ntil a
Spec
cies Code is chosen by
b the user. When a S
Species Co
ode is chose
en, this
field will
w have the two letterr code of that species. If the indivvidual fish iis a
Chino
ook, there will
w be a thirrd digit corrresponding to the Age
e Code (“0”” for
subye
earlings and
d “1” for yearlings). This field is u
used for tarrget species and
incide
entals that are
a entered
d with the F
Fish Condittion Touch
h Screen. For a
detailled explana
ation of eac
ch of the Sp
pecies Cod
des, see Se
ection VIII.B
B.1
(Targ
get Species) and Sectiion VIII.C.1
1 (Incidenta
al Species) above.
96
Special Species:
This field is where the Special Species Code is displayed. There are three
possible Special Species Codes for condition fish: 1) “HO” for yearling
Chinook holdovers, 2) “EF” for eroded fish steelhead, and 3) “LF” for Lyons
Ferry yearling fall Chinook.
Clip Code:
This field is where any clip codes will be displayed. There are five possible
clip codes: 1) “AD” for adipose clip, 2) “LV” for left ventral clip, 3) “RV” for right
ventral clip, 4) “AR” for adipose and right ventral clip, and 5) “AL” for adipose
and left ventral clip. This field is blank if the fish is not clipped.
Elastomer:
This field is where any Elastomer tag information is displayed. There are two
possible codes for this field: 1) “ER” for an Elastomer tag on the right or 2)
“EL” for an Elastomer tag on the left. This field is blank if the fish does not
have an Elastomer tag.
Color:
This field is where the Elastomer Tag Color is displayed. Below is a list of
the different color codes. This field is blank if the fish does not have an
Elastomer tag.
BL – blue
RE – red
GR – green
OR – orange
YE – yellow
PI – pink
PU – purple
OT – other
CWT:
This field indicates the presence “Y” or absence “N” of a Coded Wire Tag.
Currently, only LGR, LGS, and LMN examine condition fish for CWT. For
these sites, the default value for CWT is “blank” for clipped Chinook, coho,
and sockeye. The default value for CWT is “N” for unclipped Chinook, coho,
and sockeye, unless the user enters “Y”. For steelhead, the default CWT is
“blank”, regardless of clip status.
General Comment:
The user can enter General Comments about the fish when entering fish
condition records. This is where these General Comments are displayed.
Two separate comments can be entered, each separated by a semicolon.
Special Comment:
The user can enter Special Comments about the fish when entering fish
condition records. This is where these Special Comments are displayed.
Two separate comments can be entered, each separated by a semicolon.
The Middle Section (B in above figure) of the Record Browsing Panel is where
the fish condition information is displayed. Fish condition information is divided
into four types of conditions, including: 1) Predator, 2) Injury, 3) Other
Condition, and 4) Disease. In addition to these conditions, there are fields for
the Weight and Length of each condition fish.
97
Predator:
This row is where any Predator data are displayed. If any of the predator
buttons are pushed, that predator type is displayed in this row. Possible
entries in this row include: 1) Bird, 2) Fish, and 3) Lamprey.
Injury:
This row is where any Injury data are displayed. If any of the injury buttons
are pushed, that injury will be displayed in this row. Possible entries in this
row include: 1) Head Injury, 2) Eye Injury, 3) Operculum Injury, 4) Body
Injury, and 5) Fin Injury.
Other Cond:
This row is where any Miscellaneous Injuries are displayed. If any of the
misc. injury buttons are pushed, that misc. injury will be displayed in this row.
Possible entries in this row include: 1) Pop Eye, 2) Fin Hemorrhage, 3) Pink
Fin, 4) Fin Discoloration, and 5) Eye Hemorrhage..
Disease:
This row is where any Disease data are displayed. If any of the disease
buttons are pushed, that disease will be displayed in this row. Possible entries
in this row include: 1) Fungus, 2) Columnaris, 3) BKD, 4) Parasite, 5)
Deformity, and 6) Other.
Weight:
The Weight field holds the weight (grams) of the fish that was entered via the
scale. Even though Weight is NOT a Required Field for condition fish, the
text box for Weight will appear yellow when a new record is created, until a
Weight is entered by the user. There can be 5 digits in the weight field
including three numbers before the decimal point, a decimal point, and one
number after the decimal point. The weight field can have data values in the
hundreds (up to 999.9 grams). Weight is not mandatory at BO2 or JDA.
Length:
The Length field holds the length (millimeters) of the fish, which was entered
via the number pad. Length is a Required Field for condition fish. Therefore,
the text box for Length will appear yellow when a new record is created, until
a Length is entered by the user. There can be 3 digits in the length field.
There are no decimals in this field. Length can have data values in the
hundreds (up to 999 mm). Length is mandatory at all sites where condition
data are collected.
The Bottom Section (C in above figure) of the Record Browsing Panel displays
the Site, Batch, Date, S/batch, and Sequence number.
Site:
This site field is where the Site is displayed. Site was chosen in the Settings
dialog box.
98
Batch:
The Batch field is where the Batch number is displayed. This batch number
is a five digit number, where the first two digits correspond to the year (e.g.,
09) and the last three digits correspond to the sample end date in Julian Days.
This number was generated based on which Batch End Day button that was
selected when initially opening the touch screen.
Date:
The Date field is where the batch end date is displayed. The batch end date
corresponds to which Batch End Day button was selected when initially
opening the touch screen.
Sub-batch:
This field is where the Sub-batch number is displayed. Up to 999 subbatches can be displayed in this field.
Sequence:
This field is where the Sequence number of the individual fish record is
displayed. Each sub-batch starts with a sequence number of 1 and each
record is incremented by one. If a record is deleted, that sequence number is
deleted with it. The deleted sequence number cannot be used again in the
current sub-batch.
VIII.H.4 – Fish Condition Touch Screen - Tallies
The Touch Screen Tallies are found in the upper right corner of the touch
screen. These are the total number of condition fish that have been sampled.
Condition fish are broken into several categories based on: 1) Species, 2)
Clipped/Unclipped, 3) Tank, 4) Special Species, and 5) Incidentals
“Tank A and None” and “Tank B” Tallies (A in figure below): Each of the target
salmonid species are tallied based on whether they were sampled in Tank A (or
None) or Tank B and whether they were Clipped (AD, RV, LV, AR, AL) or
Unclipped. If the site does not have a tank, the species/clip type tallies are
displayed in the Tank A and None display.
Special Species Tallies (B in figure below):
Each of the Special Species are tallied based on whether they were sampled in
Tank A, Tank B, or None (for those sites without tanks). These fish are included
in the “Tank and None” and “Tank B” tallies above.
Total Incidental Tally (C in figure to below):
This tally is the total number of Miscellaneous Incidental Species that are
entered via the touch screen.
Total Sampled Tally (D in figure below):
This tally is the total number of fish (Salmonids and Miscellaneous Incidentals)
that have been entered via the touch screen for a single batch.
99
A
B
C
D
Touch screen tallies for
LGR, LGS, and
a LMN
for 20
013
Touch screen tallies for BON,
JDA
A, and MCN foor 2013
(incorpoorates lampreyy juveniles)
VIII.H.5
5 – Fish Condition
C
Touch S
Screen – C
Condition
n, Specie
es, and
Mark Type Buttons
The cond
dition, spec
cies, and ma
ark type bu
uttons on th
he Fish Con
ndition Tou
uch
Screen are
a found in
n the upperr left and ce
entral portio
on of the tou
uch screen. These
buttons are
a grouped
d in section
ns and some
e are also g
grouped byy color. The
ese
buttons have
h
many functions. Some of th
he buttons ttoggle on a
and off, som
me move
the comp
puter focus to a speciffic field, som
me clear a ffield or field
ds, some op
pen a
pop-up screen
s
with additional selections,
s
and some select the a
appropriate
e subbatch and tank. The condition button gro
oupings incllude: 1) Ela
astomer Lo
ocation
or, 2) Gene
eral Comments, Sub--batch, and
d Tank, 3) D
Disease/Pa
arasite
and Colo
condition
ns, 4) Injuriies, 5) Misc
cellaneous
s Condition
ns, 6) Desc
caling, 7)
Predatio
on, 8) Mark
k Types, 9) Length an
nd Weight ffunctions, 1
10) Species
s,
Special Species, and
a Inciden
ntal Specie
es codes.
100
Touch sc
creen specie
es and conditions for LG R, LGS, and LMN. Note – LGR does not have
Tank B
Buttons
Touch scrreen species
s and conditiions for BON
N, JDA, and M
MCN (incorp
porating cond
dition
mo
onitoring forr lamprey juv
veniles). Notte – MCN tou
uch screen h
has buttons ffor Tank A an
nd Tank B
in same locatio
on as LGS a nd LMN touc
ch screen.
101
ation and Color:
C
Elasttomer Loca
If the condition fish
f
has an Elastomerr tag, the usser pressess the appropriate
Colorr/Location button. Th
hese button
ns toggle o
on and off. If a user se
elects the
wrong
g button, simply selectt the correcct button or select the same butto
on to
remov
ve that Elas
stomer, tag
g location, a
and tag colo
or.
Gene
eral Comments, Sub--batch, Tan
nk, and Sp
pecial Comments:
e buttons allow
a
the us
ser to enter the approp
priate Sub-b
batch, Tan
nk, and
These
Comm
ments for each
e
individ
dual fish.
When
n the user selects
s
Gen
n. Commen
nts a popup
p appears w
with the gen
neral
comm
ment text fie
eld and a ke
eyboard. U
Users are allowed to enter two co
omments
per fie
eld separatted by a semicolon. P
Pressing Su
ubmit enterrs the comm
ments
into th
he databas
se. The Clr. Gen. Com
mments buttton clears the Genera
al
Comm
ments text field.
When
n the user begins
b
ente
ering data, S
Sub-batch defaults to
o “1”. To ch
hange
the Sub-batch, the user sh
hould push the Sub-ba
atch button
n. Each tim
me the
batch butto
on is presse
ed, the Sub
b-batch number increa
ases by 1. If the
Sub-b
user presses
p
the
e Sub-batc
ch button to
oo many tim
mes, the use
er can presss the Clr
Sub-b
batch butto
on to return
n the Sub-b
batch numb
ber to 1.
e Tank A o
or Tank B b
button for th
he
Wherre applicablle, the userr selects the
appro
opriate tank
k. The Tank A and Ta
ank B butto
ons toggle on and off. Once
Tank
k A or Tank
k B is selectted for a sin
ngle fish, th
hat tank is ccarried on to
o
102
subse
equent fish until a diffe
erent tank o
or sub-batch is chosen
n by the use
er.
These
e Tank butttons are hid
dden for BO
O2, JDA, an
nd LGR.
When
n the user selects
s
Spe
ecial Comm
ments a popup appears with the general
comm
ment text fie
eld and a ke
eyboard (se
ee Generall Commentts keyboard
d
above
e). The inttent of this
s field is fo
or sites to u
use it for o
other condiitions
that they
t
would
d like to ke
eep track o
of, but don’’t have butttons for. IIt is
recom
mmended th
hat sites co
ome up with
h two-letter codes for tthese conditions
and le
et FPC kno
ow what the
ese codes a
are and wha
at they stan
nd for. FPC
C will use
these
e codes with
h developin
ng the site-sspecific too
ols for site-sspecific data
abases.
Users
s are allowe
ed to enter two comme
ents per fie
eld separate
ed by a sem
micolon.
Press
sing Submiit enters the
e commentts into the d
database.
Disea
ase/Parasite Conditio
ons:
These
e buttons allow
a
the us
ser to enter the followin
ng Disease
es/Parasite
es:
Fung
gus, Colum
mnaris, BKD
D, Parasite
e, Deformitty and Othe
er. These condition
button
ns toggle on
o and off. If a button is pressed
d by mistake
e, simply prress it
again
n to make th
hat disease
e/parasite g o away. Users are alllowed to ch
hoose as
many
y Diseases as the fish has. Defin
nitions and
d example
es of each o
of these
Disea
ase/Parasiite conditio
ons can be
e found in C
Condition Sampling
Proto
ocol docum
ment.
Injury
y Conditions:
These
e buttons allow
a
the us
ser to enter the followin
ng Injuries: Head Inj. Eye
Inj., Operc,
O
Bod
dy Inj., and Fin Inj. These condition buttons toggle on
n and off.
If a bu
utton is pre
essed by miistake, simp
ply press it again to m
make that injjury go
away
y. Users are
e allowed to
o choose as many Injuries as the fish has.
Defin
nitions and
d examples
s of these IInjury cond
ditions can
n be found
d in the
Cond
dition Samp
pling Proto
ocol docum
ment.
103
Misce
ellaneous Conditions
s:
These
e buttons allow
a
the us
ser to enter the followin
ng Miscella
aneous
Cond
ditions: Po
op Eye, Fin
n Hemm., P
Pink Fin, Fin Discol., and Eye H
Hemm.
These
e condition buttons toggle on an
nd off. If a b
button is pressed by m
mistake,
simply press it again
a
to make that misscellaneouss injury go a
away. Userrs are
allowed to choos
se as many
y Miscellan
neous Conditions as the fish ha
as.
nitions and
d examples
s of these O
Other cond
ditions can
n be found
d in the
Defin
Cond
dition Samp
pling Proto
ocol docum
ment.
Desc
caling:
These
e buttons allow
a
the us
ser to enter the followin
ng Descaling Conditiions:
Partia
al Descale
e (3% to 19%
% descaled
d), Descale
ed (≥20% descaled), D
Descale
Pred (descaled ≥20% and clear preda
ator marks)). If the wro
ong descaling
button
n is pressed by mistak
ke, simply p
press it aga
ain to make that desca
aling go
away
y or push a different de
escaling buttton to overrwrite the e
erroneous sselection
with the
t correct selection. Only one d
descaling ttype is allo
owed per ffish
recorrd. Definittions and examples
e
o
of these De
escaling ca
ategories c
can be
found
d in the Co
ondition Sa
ampling Prrotocol doc
cument.
Preda
ator Condiitions:
These
e buttons allow
a
the us
ser to enter the followin
ng Predatio
on conditio
ons:
Bird, Fish, and Lamprey. These con
ndition butto
ons toggle on and off.. If a
n is pressed by mistak
ke, simply p
press it aga
ain to make that Preda
ator type
button
go aw
way. Users
s are allowe
ed to choos e as many Predator ttypes as the
e fish
has. Definitions and exam
mples of th
hese Preda
ation cond
ditions can be
d in the Co
ondition Sa
ampling Prrotocol doc
cument.
found
Mark
k Types:
These
e buttons allow
a
the us
ser to enter the followin
ng mark typ
pes: LV (le
eft
ventra
al), RV (righ
ht ventral), and CWT ((coded wire
e tag).
104
For th
hose sites that
t
examin
ne Chinook,, Coho, and
d Sockeye ffor coded-w
wiretags, the CWT button
b
is only pressed when an unclipped fissh has a CW
WT. This
will pllace a “Y” in the Reco
ord Browsi ng Panel. For these species, the default
CWT in the Rec
cord Brows
sing Panel is “N”. If th
he CWT bu
utton is presssed by
mista
ake, simply press it aga
ain to togg
gle it to the o
off “N” posiition.
L and RV buttons are
e pressed w
with a fish h
has a Left V
Ventral Clip “LV” or
The LV
a Rig
ght Ventral Clip “RV”. If a fish ha
as both a vventral clip a
and an adip
pose clip,
the us
ser would first
f
select the adipose
e clip by sellecting the ccorrespond
ding
Species-AD buttton (see be
elow). Then
n the user w
would selecct the corressponding
Ventrral Clip buttton (LV or RV).
R
When
n this is don
ne, the Clip
p Code in th
he
Reco
ord Browsing Panel will
w display a
an “AR” (A
Adipose-Rig
ght Vent) o
or “AL”
(Adip
pose-Left Vent).
V
For example, fo
or a subyea
arling Chino
ook with an
n adipose
clip and a left ve
entral clip, the user wo
ould press C
CH0-AD and then presss the LV
button
n
C Mark button clears
s Clip Cod
de and CWT
T fields. Att sites wherre
The Clr.
condiition fish are
e examined
d for CWT, the 1st clickk of Clr. Ma
ark clears tthe Clip
nd
Code
e while the 2 click of Clr. Mark m
makes CW
WT “blank”.
Weig
ght and Len
ngth:
The Enter
E
Weig
ght and Entter Length buttons allow the use
er to return focus of
the nu
umber key pad to the correspond
ding field. T
This allowss the user to
o use the
numb
ber pad to enter
e
in the data into th
he desired field. The C
Clr. Weightt and
Clr. Length
L
butttons clear the values in the weigh
ht or length
h fields and also
return
n focus of th
he number key pad to
o the corresponding fie
eld.
cies, Specia
al Species
s, and Misc
cellaneous Incidentall Species:
Spec
These
e buttons allow
a
the us
ser to enter the followin
ng Species
s data: 1) C
CH1-AD
for ye
earling Chin
nook with an adipose cclip, 2) CH1
1 for unclipp
ped yearling
Chino
ook, 3) CH0
0-AD for su
ubyearling C
Chinook witth an adipose clip, 4) C
CH0 for
unclip
pped subye
earling Chin
nook, 5) ST
T-AD for ste
eelhead with
h an adiposse clip,
6) ST
T for an unc
clipped stee
elhead, 7) C
CO-AD for a coho with
h an adipose clip, 8)
CO fo
or an unclip
pped coho, 9) SO-AD ffor a socke
eye with an adipose cliip, and
10) SO
S for an un
nclipped so
ockeye. In a
addition to these, BON
N, JDA, and
d MCN
will be
e doing con
ndition mon
nitoring for llamprey juvveniles. Th
he species ccodes for
juven
nile lamprey
y are: 1) AB
B for Ammo
ocoete (Brook), 2) AP for Ammoccoete
(Paciffic), 3) AS for
f Ammocoete (Unkn
nown), and 4) MP for M
Macropthalm
mia
(Paciffic). The Species Code is a required field a
and only on
ne species button
can be
b pushed for
f each fish
h. If the wrrong specie
es button is pressed byy
mista
ake, simply press the correct
c
speccies button to overwritte the mista
ake.
105
Fish
F Condition
n Touch Screeen species codes for ALL sittes
Additional sp
pecies codes fo
for
lamprey juvveniles at BON
N,
JDA, aand MCN
The Special
S
Species butto
ons include: 1) HO for yearling Ch
hinook hold
dovers,
3) EF
F for eroded
d fin steelhe
ead (unclipp
ped only), a
and 3) LF fo
or Lyons Fe
erry
yearliing fall Chin
nook. Thes
se buttons ttoggle on a
and off. Th
he user is only
allowed to enter one specia
al species ccode for each fish. If tthe wrong S
Special
cies button is pressed by mistake
e, simply pre
ess it again
n to make th
hat
Spec
Spec
cial Species
s value go away or pu
ush a differe
ent Special Species b
button to
overw
write the errroneous selection with
h the correcct selection. Only one
e
Spec
cial Species
s type is allowed perr fish recorrd.
In add
dition to the
e five targett salmonid species, th
he user can also choosse the
Misc. Incidenta
al Species button. Fo r a list of th
he species ccodes see tthe
ction VIII.H
H.3. When this button is pressed, a popspecies code listings in Sec
ppears with a button fo
or each of th
aneous Inc
cidental Sp
pecies,
he Miscella
up ap
listed in alphabe
etical order of the com mon name (not the sp
pecies code
e). The
user simply
s
pres
sses the ap
ppropriate sspecies buttton and the
e popup disa
appears,
return
ning the use
er to the ma
ain touch sccreen. The
e selected incidental sspecies
code appears in the Specie
es field on the Record
d Browsing
g Panel.
106
107
IX
X. Valid
dation
n
IX
X.A. Au
utomatic
c Data Validatio
V
on and A
Alerts.
Throughout
T
FPC32.nett, there are many auto
omatic data
a validation process tha
at occur
fo
or several fiields when data are en
ntered. Ma
any of these
e validation
n process re
esult in
Alert/Error
A
Messages that alert the user to a possible e
error in datta entry. It’ss
im
mportant to note, howe
ever, that FPC32.net
F
w
was design
ned to allow
w the user to
o save
all data that are entered
d by the us
ser, regardle
ess of whetther the datta were a w
were
entered in error. The details
d
for many
m
of the various da
ata checking
g algorithms are
explained in the detaile
ed instructio
ons for ente
ering data in
n Section V
VIII. Howevver,
th
here are too
o many valiidation proc
cedures thrroughout FP
PC32.net to
o guarantee
e that we
have covere
ed them all.
The
T Alert/Errror Messa
ages fall intto a couple of basic ca
ategories. B
Below is a detailed
explanation of the vario
ous Alert/E
Error Messa
ages that a user may encounter when
C32.net, followed by exxamples of each.
entering data with FPC
IX.A.1 – Suspec
ct Data En
ntry Alertt – Red Dot
When a user
u
is ente
ering a com
mbination off data that a
are outside of the valid
dation
criteria, a Red Dot will
w appear on the susspect data e
entry. This alerts the u
user that
somethin
ng on the cu
urrent data entry scree
en does no
ot agree with
h the current
validation
n criteria an
nd warrants
s further invvestigation.
Exam
mple 1: Imp
proper Gea
ar Code, Sa
ample Cod
de, Sample
e Hours
Comb
bination:
When
n creating a record in the
t Catch ttab, this use
er entered a Gear Code of
“GC”,, a Sample
e Code of “1
1”, and a Sa
ample Hou
urs of “2”. T
The data va
alidation
proce
ess assume
es that Sam
mple Hours
s would be ““24” when G
Gear Code
e “GC”
and Sample
S
Code “1” are entered.
e
T
Therefore, a
an alert Red
d Dot is pro
ovided to
alert the
t user to the suspec
ct combinattion.
mple 2: Imp
proper Spe
ecies, Spec
cial Specie
es Combination:
Exam
When
n creating a record in the
t Catch D
Detail tab, this user en
ntered a record with
a Spe
ecies of “CH” and Spe
ecial Speciies of “EF”.. Since Special Spec
cies “EF”
is limited to stee
elhead, a Re
ed Dot app
pears, along
g with a Sp
pecial Spec
cies
Valid
dation Alertt to alert the
e user of th
he suspect combinatio
on. For morre details
108
on wh
hich Specie
es, Special Species ccombination
ns are valid
d, see Secttion
VIII.B
B.1 – Special Species
s Code.
mple 3: Imp
proper Sam
mple Code,, Sub-batch Combina
ation:
Exam
When
n creating a record in the
t Catch ttab, this use
er entered a Sample C
Code of
“1”. However,
H
when
w
enterin
ng data in tthe Catch D
Detail tab, tthe user cre
eated a
secon
nd sub-batc
ch with a different sam
mple rate. T
This promptted a Red D
Dot and
a Sam
mple Code
e Validation
n Alert to a
alert the use
er of the suspect comb
bination.
In this
s case, the user should continue data entry for this reccord and sa
ave the
record. Then, be
efore entering the nextt record, the
e user shou
uld navigate
e back to
C
tab an
nd edit Sam
mple Code to “10”.
the Catch
IX.A.2 – Suspec
ct Data En
ntry Alertt – Red Fiield in Da
ata Revie
ew Grid
FPC32.n
net has valid
dation on Length
L
and Weight da
ata for cond
dition fish. If a user
enters a Length or Weight tha
at is outside
e of a pre-d
determined range for that
species, the field for that entry will appear Red in the
e Data Rev
view Grid o
of the
Conditio
on tab. Forr details on these leng th and weig
ght ranges, see Sectio
on
VII.F.1-W
Weight and Section VIII.F.1-Leng
V
gth above. These ale
erts are inte
ended to
alert the user to ano
omalous Le
ength and W
Weight esttimates thatt warrant re
eview. It
is up to the user to keep or dellete these a
anomalous estimates. FPC does
s not
recomm
mend chang
ging anomalous Leng
gth or Weiight estima
ates. If an
anomalo
ous Length
h or Weigh
ht is entere
ed for an in
ndividual, F
FPC recom
mmends
simply deleting
d
the
e anomalo
ous estimate.
Exam
mple 1: Ano
omalous Length
L
Entrry:
When
n creating a record forr a condition
n fish, the u
user entered a Length
h of “500”
for a yearling Ch
hinook. Thiis length is outside the
e expected range for yyearling
Chino
ook fork len
ngths (see Section
S
VIIII.F.1-Leng
gth), which prompted tthis field
to be Red in the Data Reviiew Grid.
109
IX.A.3 – Data En
ntry Errorr Messag
ge
For SMP
P sites at the
e dams, en
ntering flow and spill da
ata is mand
datory for e
each
batch. When
W
enteriing flow and
d spill data using the C
Catch tab, the sum of Turbine
Discharg
ge (or PH1 and PH2 Discharge
D
for BO2 an
nd RIS) and
d Total Spill must
not exceed Total Discharge. If a user en
nters data tthat violate this rule, a Data
Entry Errror Screen
n will appea
ar informing
g the user that the flow
w and spill d
data are
in violatio
on of this ru
ule. In this case, the u
user must m
make the prroper correcction
before th
hese data can be save
ed.
Exam
mple 1: Flow
w and Spilll Data Enttry:
This user
u
entere
ed a Total Discharge
D
of “200”, a Turb Disc
charge of “1
199” and
a Tottal Spill of “10”,
“
which prompted a Data Enttry Error M
Message (see
above
e figure). In
n this case,, the user m
must click o
on the OK b
button and m
makes
the prroper correction before
e the record
d can be sa
aved.
IX.A.4 – Data Re
eminders
s
When en
ntering data
a with FPC3
32.net, therre are some
e pieces of data that a
are
entered once
o
by the
e user and are
a automa
atically repe
eated for su
ubsequent e
entries
by the prrogram. If the
t user forrgets to entter these pie
eces of datta on the firrst entry,
it can become cumb
bersome to
o correct the
e data. In o
order to avo
oid this, FPC32.net
has built--in Data Re
eminders th
hat alert use
ers to enterr these data
a when ente
ering
their initia
al records.
110
Exam
mple 1: Enttering a Ta
ank:
At LG
GS, LMN, and MCN, each
e
time a user startss data entryy for a new
subba
atch in Catc
ch Detail, a Data Rem
minder will appear rem
minding the
em to
enter a Tank. This
T
is beca
ause Tank is repeated for all subssequent reccords,
until the
t subbatc
ch is changed or the user change
es to a new
w Tank. Thiis
mess
sage is also
o used in the
e Conditio
on Touch S
Screen for tthese sites..
IX
X.B. FP
PC32.ne
et Valida
ation Rep
ports.
Itt is importan
nt that you validate yo
our data beffore sending anything to the Fish
Passage
P
Ce
enter. There are severral reports tthat can be
e generated
d to validate
e data
entry. Data can be validated by comparing t hese reporrts to your h
hand logs. Below is
ach of the reports
r
that can be gen
nerated witth FPC32.net and
a brief descrription of ea
v
Some valid
dation inforrmation is a
also provide
ed in
how they can be used validation.
Section
S
VII..J above.
IX.B.1 – Daily Su
ummary Report:
The batc
ch header in
nformation is found at the top of tthe Daily S
Summary R
Report.
This repo
ort does not separate condition a
and non-con
ndition fish.. Target sp
pecies
(salmonids and lam
mprey) are split
s
into thre
ree groups: 1) Clipped, 2) Unclipp
ped, and
h Species re
epresents a column in
n the reportt. Each column has
3) Combined. Each
r
of data
a. These ro
ows are as follows: 1) Sample Co
ount, 2) Co
ollection
several rows
Count, 3) Num Exam
m for Desc, 4) Num D
Descaled, 5)) Facility Morts, 6) Sam
mple
Morts, 7)) Research Morts, 8) PIT-tag
P
Morrts, 9) Num
m Bypassed, 10) Num T
Trucked,
11) Num Barged, an
nd 13) Descaling Pctg
g. (%).
111
IX.B.2 – Mark Re
ecapture Report:
The Mark Recapture Report is the same
e as what h
has been ge
enerated byy
previous versions of
o FPC32. This
T
report summarize
es all fish th
hat had Elasstomer
tags and does not separate
s
co
ondition and
d non-condition fish. R
Running this report
ering non-c
condition fis
sh with Elasstomer tagss (prior to promoting co
ondition
after ente
fish) is th
he best way
y to validate
e data entryy into the M
Mark Recap
ptures data
a entry
tab.
112
IX.B.3 – Incidental Catch
h Report
The Incid
dental Catch Report the same a
as what hass been gen
nerated by p
previous
versions of FPC32. This reporrt summarizzes all incid
dental fish, regardless of
whether they were collected
c
as
s part of the
e condition or non-con
ndition sample.
Running this report after entering non-con
ndition incid
dentals (prior to promo
oting
al fish from the conditio
on sample)) is the bestt way to vallidate data entry
incidenta
into the Incidental Catch
C
data
a entry tab.
113
IX.B.4 – Fish Co
ondition Report
R
The Fish
h Condition
n Report is
s designed similarly to the Daily S
Summary Report.
This repo
ort summarrizes the pre
evalence o f each of th
he condition
ns from the
condition
n sample. Target
T
salm
monid species are splitt into three groups: 1) Clipped,
2) Unclip
pped, and 3)
3 Combined
d. Each sp
pecies repre
esents a co
olumn in the
e report.
Each column has se
everal rows
s of data. T
These rowss are as follo
ows: 1) Num
Sampled
d, 2) Descalling 20% orr greater, 3) Injury, 4) Predation, 5) Disease
e or
Parasite,, and 6) Tottal With Co
onditions. T
This report iis NOT mea
ant to be ussed for
validation
n, it is simp
ply a summa
ary of the cconditions sseen for a p
particular da
ay’s
sample. Condition fish
f
with the
e Other Co
onditions (Fin Hemm., Pop Eye, P
Pink Fin,
Fin Disco
ol., and Eye
e Hemm.) are
a NOT inccluded in th
he Injury row
w.
IX.B.5 – Individu
ual Fish Condition
C
n Report
The Indiv
vidual Fish
h Condition Report liists each fissh that wass sampled a
as part of
the condition sample via the to
ouch screen
n. This report was inte
ended for re
eview of
condition
n data in ord
der to deterrmine obvio
ous errors ffrom data e
entry (e.g.,
anomalous lengths or weights,, incorrect sspecies, etcc.). Conditiion fish are
e sorted
by sub batch, tank, and sequence. The ccondition da
ata are divid
ded into five
groups: 1)
1 Disease//Parasite, 2)
2 Injuries, 3
3) Predatorr, 4) Other C
Conditions, and 5)
Descaling. The rep
port uses co
odes for eacch of the co
onditions w
within these
gs. A detailed listing of these cod
des and the
eir meaning can be fou
und
grouping
below.
114
Disea
ase/Parasite
e
FU – fungus
f
CO – columnaris
KD – BKD
PA – parasite
DE – deformity
OD – other diseas
se
Injuries:
HI – head in
njury
ury
EI – eye inju
OP – opercculum injury
BI – body in
njury
FI – fin injurry
Preda
ator:
PB – bird predato
or
PF – fish predato
or
PL – lamprey pre
edator
PO – other preda
ator
Otherr Conditions
s
PE – popeye
FH – fin
f hemorrha
age
FP – pink
p
fin
FD – fin
f discolora
ation
EH – eye hemorrh
hage
Descaling:
PD – partia l descaling ((5-19%)
DS – desca
aled (≥20%)
DP – desca
aled by preda
ator (≥20% w
with pred. m
marks)
IX.B.6 – Daily Ba
atch/Tank Report
The Daily Batch/Ta
ank Reportt is arrange
ed in a matrrix fashion, similar to the hand
m
of the
e sites. The
e batch hea
ader information is fou
und at the to
op of the
logs for many
report. This
T
report separates
s
fish
f
that we
ere sampled
d as part off the conditiion
sample from
f
those that
t
were sampled
s
as part of the non-condittion sample
e. There
are four summary
s
sections
s
to the
t report, iincluding: 1
1) Tank A, 2
2) Tank B, 3
3) Tank
None, an
nd 4) Comb
bined. Each
h Species/C
Clip combin
nation repre
esents a co
olumn in
the reporrt. Each co
olumn has several
s
row
ws of data. These rowss are as follows: 1)
Non-Con
nd Sample Count,
C
2) Exam
E
Desc (Non-Cond
d), 3) Non-C
Cond Descaled, 4)
Condition
n Sample Count,
C
5) Co
ondition De
escaled, 6) Total Samp
ple Count, 7) Total
Collection, 8) Samp
ple Morts, 9)
9 Facility M
Morts, 10) R
Research Morts, 11) PIIT-tag
Morts, 12
2) Num Byp
passed, 13)) Num Truccked, 14) Num Barged
d, and 15) D
Descaling
Pctg. (%).
Running this report after entering non-con
ndition fish into the Ca
atch Detail data
entry tab
b (prior to prromoting co
ondition fish
h) is the best way to validate data
a entry of
non-cond
dition data. Also, afterr promoting
g condition fish, this re
eport can be
e used to
determin
ne final colle
ection coun
nts for data entry of salmonid spe
ecies into th
he
Transpo
ortation datta entry tab
b (see Sect ion VII.I ab
bove).Lamp
prey juveniles are
not includ
ded in this report (see
e Section IX
X.B.8 below
w).
115
s Ferry or Holdover
H
yearling
y
falll Chinook are includ
ded in the C
Chinook
**Lyons
1 colum
mns, depen
nding on whether
w
they were un
nclipped, C
CWT, or cliipped**
IX.B.7 – Special Species Daily Ba
atch/Tank
k Report
The Special Specie
es Daily Ba
atch/Tank Report hass all the same data an
nd is
arranged
d in a simila
ar manner as
a the Daily
y Batch/Ta
ank Report. Howeverr, this
report on
nly summarrizes Lyons Ferry and Holdover yyearling fall Chinook. Running
this report after ente
ering non-c
condition fissh into the C
Catch Deta
ail data entrry tab
(prior to promoting condition
c
fis
sh) is the best way to validate da
ata entry of Lyons
d Holdover yearling fa
all Chinook data from tthe non-con
ndition sam
mple.
Ferry and
E: Collectio
on counts frrom this rep
port are NO
OT to be use
ed for entryy into the
NOTE
Trans
sportation data entry tab, as the
ese fish are already inccluded in th
he tallies
of Ch
hinook 1 from the Daily
y Batch/Ta
ank Reportt (see Sectiion VII.I ab
bove).
116
IX.B.8 – Lampre
ey Batch/T
Tank Rep
port
The Lam
mprey Batc
ch/Tank Re
eport is arra
anged in a ssimilar fash
hion as the Daily
Batch/Ta
ank Report. However, this report only sum
mmarizes da
ata for lamp
prey
juveniles
s, separated
d by tank (T
Tank A, Tank B, Tank
k None, and Combine
ed).
Running this report after entering/promotiing lampreyy juveniles into the Ca
atch
Detail da
ata entry tab is the bes
st way to va
alidate thesse data.
117
IX
X.C. FP
PC Week
kly Valid
dation.
The
T FPC validates two random ba
atches from
m every wee
ek by comp
paring the hand logs
with
w the elec
ctronic batc
ch reports fo
or any discrrepancies. For every batch with a
discrepancy
y the FPC validates two
o additiona
al batches fo
or the same
e week. Th
he FPC
th
hen contactts the appro
opriate site via e-mail requesting that necesssary correcctions be
made
m
and co
orrected ba
atches be re
eposted. S
See Section
n VII.L for rreposting
in
nstructions. When rep
posting batc
ches sites a
are required
d to include
e a description of
what
w
data ha
ave been changed and
d why. FPC
C WILL NO
OT UPDATE BATCHE
ES
UNLESS
U
PR
ROPER DO
OCUMENTA
ATION IS R
RECEIVED.
IX
X.D. FP
PC Valid
dation Sp
preadsh
heets.
In
n addition to
o weekly va
alidation, th
he FPC will send all sittes a set off validation
spreadsheetts generate
ed form our SQL datab
base. This will be don
ne weekly. These
e data in yo
our electronic batches. If
spreadsheetts should be checked against the
discrepancie
es are found then follo
ow normal rreposting prrocedures ((see Sectio
on VII.L).
Rows
R
for days with no data are inc
cluded, and
d batch num
mbers are included in each
ro
ow to facilitate the use
e of pivot tables in spre
eadsheet programs to
o subtotal an
nd grand
to
otal the cou
unts by spec
cies rearing
g dispositio
on, batch nu
umber, etc.
IX
X.E. En
nd of Ye
ear Valid
dation.
When
W
sampling for the year is com
mpleted, ea
ach site must send an e-mail to notify the
FPC
F
staff that the samp
ple season has ended
d. This e-m
mail should sstate the fin
nal batch
number. If necessary
n
this
t
e-mail will
w also req
quest a yea
arly validatio
on spreadssheet
ncluding the
e data from the site forr the entire year, which should m
match the sittes own
in
data records
s. After you
u have valid
dated your end-of-yea
ar data against the FPC
C
validation sp
preadsheets
s and all co
orrections h
have been m
made, you must send us an email
m stating that your data are fina
alized.
118
IX.F. Project by Project Details for SMP Reporting
Requirements
The Statement of Work Report for the contract Smolt Monitoring by Non-Federal
Entities (Project # 1987-127-00) includes several milestones that pertain to the use of
the FPC32.net data entry program. Below is a summary of these milestones for the
various SMP projects.
1. For Bonneville Dam (Work Elements N-Q) and John Day Dam (Work
Elements R-T) the Statement of Work Report for the contract Smolt Monitoring
by Non-Federal Entities (Project # 1987-127-00) state the following:
 Milestone N-C. Sample Fish Daily and Collect Data. [SMP personnel at
Bonneville Dam will] sample fish daily throughout the monitoring season at
the JMF. Collect species, condition, and external mark detail from all
sampled fish. Collect detailed condition and length data from a subsample
of the sample. Count and identify all incidental species caught in the
samples. Tally, review, enter into computer and transmit all data to FPC
daily. During periods of low fish collection, August to October, 24 hour daily
samples may be held and sampled every other day.
 Milestone N-D. Project Operations and Flow Data Collection. [SMP
personnel at Bonneville Dam will] collect, record, and verify daily USACOE
project operations and flow data and facility fish mortality within the
bypass/collection system.
 Milestone N-E. Summarize and Verify All Sample Data on Days
Collected [at Bonneville Dam].
 Milestone O-A. Transmission of Project Operations. [SMP personnel at
Bonneville Dam will] transmit daily Corps project operations, flow data, fish
transport numbers, facility mortalities, percent descaling and average fork
length data daily or every other day during low collections periods from
August to October. Ensure prompt transfer of data. Notify FPC by phone
whenever we cannot transmit data by 1400 hours on weekdays and/or
critical weekends via FPC32. Advise and discuss problems with FPC when
they occur.
 Milestone R-C. Sample Fish Daily and Collect Data. [SMP personnel at
John Day Dam will] sample fish daily throughout the monitoring season at
the JMF. Collect species, condition, and external mark detail from all
sampled fish. Collect detailed condition and length data from a subsample
of the sample. Count and identify all incidental species caught in the
samples. Tally, review, enter into computer and transmit all data to FPC
daily. During periods of low fish collection, August to October, 24 hour daily
samples may be held and sampled every other day.
 Milestone R-D Summarize and Verify All Sample Data on Days
Collected [at John Day Dam].
 Milestone R-E. Project Operations and Flow Data Collection. [SMP
personnel at John Day Dam will] collect, record, and verify daily USACOE
119
project operations and flow data and facility fish mortality within the
bypass/collection system.
 Milestone S-A. Transmission of Project Data. [SMP personnel at John
Day Dam will] transmit daily Corps project operations, flow data, fish
transport numbers, facility mortalities, percent descaling and average fork
length data daily or every other day during low collections periods from
August to October. Ensure prompt transfer of data. Notify FPC by phone
whenever we cannot transmit data by 1400 hours on weekdays and/or
critical weekends via FPC32. Advise and discuss problems with FPC when
they occur.
2. For Rock Island Dam (Work Elements V and W) the Statement of Work
Report for the contract Smolt Monitoring by Non-Federal Entities (Project #
1987-127-00) state the following:
 Milestone V-C. Collect Fish for Examination. Fish will be collected
continuously during the monitoring period. Fish will be examined during
regular work hours (0800-1630 hrs), unless large numbers of fish are
entering the flume of the bypass trap, in which case with would be removed
and recorded as the appropriate sample days catch. Fish will be delivered
via the bypass elevator in a 12’ x 4/ x 3/5’ aluminum holding talk which will
be plumbed for continuous flow of river water. Small samples of fish will be
re-anesthetized using a light buffered solution of MS-222 before being
moved into the sampling trailer and placed in a full strength buffered
solution of MS-222. Fish will be identified by species and examined for
marks indicating hatchery origin and descaling. Anesthetized with will
recover in a separate holding tank and be released after they have
recovered from anesthesia.
 Milestone V-D. Collect Biological Data. Collect biological data from
salmonid migrants captured in the collection facility from 1 April to 31
August 2013. Data will be recorded daily to include by species, total count,
adipose fin-clipped/unclipped status, CWT presence/absence, other
external or internal marks or tags, smolt condition, and descaling.
 Milestone W-B. Transmit Data. Transmit daily project operations, flow
data, fish transport numbers, facility mortalities, percent descaling and
average fork length data daily. Ensure prompt transfer of data. Notify FPC
by phone whenever we cannot transmit data by 1400 hours on weekdays
and/or critical weekends via FPC32. Advise and discuss problems with
FPC when they occur.
3. For Lower Granite Dam (Work Elements AI and AJ), Lower Monumental
Dam (Work Elements AO and AP), and McNary Dam (Work Elements AL and
AM) the Statement of Work Report for the contract Smolt Monitoring by NonFederal Entities (Project # 1987-127-00) state the following:
 Milestone AI-C. Sample Fish Daily and Collect Data. [SMP personnel at
Lower Granite Dam will] sample fish daily throughout the monitoring
season at the JMF. Collect species, condition, and external mark detail
from all sampled fish. Collect detailed condition and length data from a
subsample of the sample. Count and identify all incidental species caught
in the samples. Tally, review, enter into computer and transmit all data to
FPC daily. During periods of low fish collection, August to October, 24 hour
daily samples may be held and sampled every other day.
120










Milestone AI-D. Summarize and Verify All Sample Data on Days
Collected [at Lower Granite Dam].
Milestone AI-E. Project Operations and Flow Data Collection. [SMP
personnel at Lower Granite Dam will] collect, record, and verify daily
USACOE project operations and flow data and facility fish mortality within
the bypass/collection system.
Milestone AJ-A. Transmission of Project Data. [SMP personnel at
Lower Granite Dam will] transmit daily Corps project operations, flow data,
fish transport numbers, facility mortalities, percent descaling and average
fork length data daily or every other day during low collections periods from
August to October. Ensure prompt transfer of data. Notify FPC by phone
whenever we cannot transmit data by 1400 hours on weekdays and/or
critical weekends via FPC32. Advise and discuss problems with FPC when
they occur.
Milestone AO-C. Sample Fish Daily and Collect Data. [SMP personnel
at Lower Monumental Dam will] sample fish daily throughout the monitoring
season at the JMF. Collect species, condition, and external mark detail
from all sampled fish. Collect detailed condition and length data from a
subsample of the sample. Count and identify all incidental species caught
in the samples. Tally, review, enter into computer and transmit all data to
FPC daily. During periods of low fish collection, August to October, 24 hour
daily samples may be held and sampled every other day.
Milestone AO-D. Summarize and Verify All Sample Data on Days
Collected [at Lower Monumental Dam].
Milestone AO-E. Project Operations and Flow Data Collection. [SMP
personnel at Lower Monumental Dam will] collect, record, and verify daily
USACOE project operations and flow data and facility fish mortality within
the bypass/collection system.
Milestone AP-A. Transmission of Project Data. [SMP personnel at
Lower Monumental Dam will] transmit daily Corps project operations, flow
data, fish transport numbers, facility mortalities, percent descaling and
average fork length data daily or every other day during low collections
periods from August to October. Ensure prompt transfer of data. Notify
FPC by phone whenever we cannot transmit data by 1400 hours on
weekdays and/or critical weekends via FPC32. Advise and discuss
problems with FPC when they occur.
Milestone AL-C. Sample Fish Daily and Collect Data. [SMP personnel at
McNary Dam will] sample fish daily throughout the monitoring season at
the JMF. Collect species, condition, and external mark detail from all
sampled fish. Collect detailed condition and length data from a subsample
of the sample. Count and identify all incidental species caught in the
samples. Tally, review, enter into computer and transmit all data to FPC
daily. During periods of low fish collection, August to October, 24 hour daily
samples may be held and sampled every other day.
Milestone AL-C. Summarize and Verify All Sample Data on Days
Collected [at McNary Dam].
Milestone AL-E. Project Operations and Flow Data Collection. [SMP
personnel at McNary Dam will] collect, record, and verify daily USACOE
121
project operations and flow data and facility fish mortality within the
bypass/collection system.
 Milestone AM-A. Transmission of Project Data. [SMP personnel at
McNary Dam will] transmit daily Corps project operations, flow data, fish
transport numbers, facility mortalities, percent descaling and average fork
length data daily or every other day during low collections periods from
August to October. Ensure prompt transfer of data. Notify FPC by phone
whenever we cannot transmit data by 1400 hours on weekdays and/or
critical weekends via FPC32. Advise and discuss problems with FPC when
they occur.
4. For Little Goose Dam (Work Elements D and E) the Statement of Work
Report for the contract Smolt Monitoring by Non-Federal Entities (Project #
1987-127-00) states the following:
 Milestone D-C. Sample Fish Daily and Collect Data. [SMP personnel at
Little Goose Dam will] sample fish daily throughout the monitoring season
at the JMF. Collect species, condition, and external mark detail from all
sampled fish. Collect detailed condition and length data from a subsample
of the sample. Count and identify all incidental species caught in the
samples. Tally, review, enter into computer and transmit all data to FPC
daily. During periods of low fish collection, August to October, 24 hour daily
samples may be held and sampled every other day.
 Milestone D-D. Summarize and Verify All Sample Data on Days
Collected [at Little Goose Dam].
 Milestone D-E. Project Operations and Flow Data Collection. [SMP
personnel at Little Goose Dam will] collect, record, and verify daily
USACOE project operations and flow data and facility fish mortality within
the bypass/collection system.
 Milestone E-A. Transmission of Project Data. [SMP personnel at Little
Goose Dam will] transmit daily Corps project operations, flow data, fish
transport numbers, facility mortalities, percent descaling and average fork
length data daily or every other day during low collections periods from
August to October. Ensure prompt transfer of data. Notify FPC by phone
whenever we cannot transmit data by 1400 hours on weekdays and/or
critical weekends via FPC32. Advise and discuss problems with FPC when
they occur.
5. For Lower Grande Ronde River Trap (Work Elements J and L) the
Statement of Work Report for the contract Smolt Monitoring by Non-Federal
Entities (Project # 1987-127-00) states the following:
 Milestone J-C. Operate Trap for Collection of Data. [SMP personnel at
the Lower Grande Ronde River Trap will] operate trap 5 nights/week March
5-May 26. This will mean lowering the trap to begin the sample period at
6:00 pm on Sunday and cessation on Friday morning at 9:00 am. Collect
data on daily catch, hatchery and wild population composition, descaling,
recaptures of PIT tagged parr and average length by species. Collect
limited species data on incidental fish captured. Monitor fish injury rates
and mortality due to trapping and sampling procedures and modify as
necessary to minimize injury and mortality rates.
 Milestone J-D. Transmit Collection Data. [SMP personnel at the Lower
Grande Ronde River Trap will] electronically transmit salmonid collection
122
data to FPC daily in a standard format determined by FPC. This will be
done from a site several miles upriver that has standard phone access.
 Milestone L-A. Transmit of Project Data. [SMP personnel at the Lower
Grand Ronde Trap will] transmit electronically PIT tag tagging files within
24 hours. Transmit flow data, facility mortalities, percent descaling daily.
Notify FPC by phone whenever we cannot transmit data by 1400 hours on
weekdays and/or critical weekends via FPC32. Advise and discuss
problems with FPC when they occur.
6. For the Salmon River Trap (Work Elements AB and AF) and Snake River
Trap (Work Elements AC and AG) the Statement of Work Report for the
contract Smolt Monitoring by Non-Federal Entities (Project # 1987-127-00)
states the following:
 Milestone AB-C. Operate Trap for Collection of Data. [SMP personnel
at the Salmon River Trap will] operate trap 5 nights/week March 5-May 26.
This will mean lowering the trap to begin the sample period at 6:00 pm on
Sunday and cessation on Friday morning at 9:00 am. Collect data on daily
catch, hatchery and wild population composition, descaling, recaptures of
PIT tagged parr and average length by species. Collect limited species
data on incidental fish captured. Monitor fish injury rates and mortality due
to trapping and sampling procedures and modify as necessary to minimize
injury and mortality rates.
 Milestone AB-D. Transmit Collection Data. [SMP personnel at the
Salmon River Trap will] electronically transmit salmonid collection data to
FPC daily in a standard format determined by FPC. This will be done from
a site several miles upriver that has standard phone access.
 Milestone AF-A. Transmit of Project Data. [SMP personnel at the
Salmon River Trap will] transmit electronically PIT tag tagging files within
24 hours. Transmit flow data, facility mortalities, percent descaling daily.
Notify FPC by phone whenever we cannot transmit data by 1400 hours on
weekdays and/or critical weekends via FPC32. Advise and discuss
problems with FPC when they occur.
 Milestone AC-C. Operate Trap for Collection of Data. [SMP personnel
at the Snake River Trap will] operate trap 5 nights/week March 5-May 26.
This will mean lowering the trap to begin the sample period at 6:00 pm on
Sunday and cessation on Friday morning at 9:00 am. Collect data on daily
catch, hatchery and wild population composition, descaling, recaptures of
PIT tagged parr and average length by species. Collect limited species
data on incidental fish captured. Monitor fish injury rates and mortality due
to trapping and sampling procedures and modify as necessary to minimize
injury and mortality rates.
 Milestone AC-D. Transmit Collection Data. [SMP personnel at the
Snake River Trap will] electronically transmit salmonid collection data to
FPC daily in a standard format determined by FPC. This will be done from
a site several miles upriver that has standard phone access.
 Milestone AG-A. Transmit of Project Data. [SMP personnel at the
Snake River Trap will] transmit electronically PIT tag tagging files within 24
hours. Transmit flow data, facility mortalities, percent descaling daily. Notify
FPC by phone whenever we cannot transmit data by 1400 hours on
123
weekdays and/or critical weekends via FPC32. Advise and discuss
problems with FPC when they occur.
124
X
Priinting Daily Repor
R
rts and
d Send
ding Da
ata to
FP
PC
X.A.
X
Ge
enerating
g and Prrinting R
Reports
There
T
are se
everal differrent reports
s available with the FP
PC32.net re
emote data entry
program (se
ee Section IX.B for a detailed
d
disscussion of each).
To
T generate
e a report, click
c
on the Catch tab and select a batch. C
Choose Rep
ports
and choose the report you
y want to
o generate from the drrop down lisst. Once a report is
selected it may
m take a few
f
momen
nts for the rreport to op
pen. A repo
ort will open
n in a
separate Re
eport Viewiing Window
w.
Perrcent Zoom
Save Report As
A
Next/Previous
N
Page
P
Print
The
T Report Viewing Window
W
has
s several b uttons at
th
he top that allow the user to perfo
orm differen
nt functionss.
Below
B
is a brief
b
descrip
ption of thes
se buttons a
and their
fu
unctions.
125
Next/Pre
evious Pag
ge – The Ne
ext/Previou
us Page bu
uttons allow
ws the user to view
the next or previous
s report pag
ges. In add
dition, this ssection of th
he Report V
Viewing
Window
w informs the
e user how
w many page
es the chossen report iis. If the arrrow
buttons are
a blue, then the repo
ort consistss of more th
han one pag
ge.
 Th
he Single Arrow
A
butto
ons advancce the reporrt to the nexxt or
prrevious pag
ge

Th
he Skip butttons advan
nce the rep
port to the b
beginning orr end
pa
ages
Printing Reports – The Print button allo ws the use
er to print th
he report. T
The Print
button op
pens the Prrint Dialog Box. From
m here, the
e user can sselect a prin
nter,
choose a print range and choo
ose the num
mber of cop
pies to be prrinted.
Save Re
eport As – Clicking
C
the
e Save Rep
port As buttton opens a drop dow
wn list.
This drop
p down lists
s the formats that are a
available fo
or saving th
he report. T
These
include: 1) Adobe (P
PDF), 2) Co
omma Sepa
arated Valu
ue (CSV), 3
3) Excel (XL
LS), 4)
Rich Tex
xt Format (R
RTF), 5) Image (TIFF) , or 6) Web
b Archive (h
html). Once
e the
user has chosen a format
f
for the exported
d report, a Save as dialog box ap
ppears.
From this
s dialog box
x, navigate to where yyou want to save the re
eport and n
name the
report.
126
Percent Zoom – Th
he Percentt Zooms allows the usser to selecct a zoom
percenta
age to view report deta
ails on scree
en.
X.B.
X
Sending SMP
S
Data
a and Ha
and Log
gs to the
e FPC
New
N
batch data
d
(i.e., XML
X
files) arre sent to th
he FPC in o
one of two w
ways: 1) through email
m or 2) via
a http uploa
ad. Copies
s of the han d logs musst also be su
ubmitted (vvia fax or
e-mail) to the FPC.
Sending
g New Batc
ches Via E--mail
New batc
ches should
d be sent via e-mail to
o [email protected] with the appropria
ate .XML
file attach
hed. The FPC
F
will nott receive th
his e-mail un
nless your e-mail addrress has
been cleared by the
e FPC data center stafff. Contact the FPC D
Data Staff if you
need to add
a a new e-mail
e
addrress from w
which bathe
es may be ssent.
t not want to send the
e final .XML
L file to the FPC by na
avigating to their eIf users to
mail prog
gram and attaching it to
t an e-maiil, FPC32.n
net has a feature that a
allows
users to send the fin
nal .XML file with the p
push of a b
button. How
wever, this ffeature
only work
ks with use
ers who hav
ve Microso
oft Outlook
k configured
d in their offfice
127
computers and have
e constant internet acccess. If you are not using Micro
osoft
Outlook, you will ne
eed to send
d the .XML files using the proced
dure above.
To use th
his new fea
ature, you must
m
type sm
[email protected] into the e
e-mail field in the
Settings
s tab (see picture
p
below
w). Once tthis feature has been a
activated, a Send
button will be added
d to the Cattch data en
ntry tab on tthe Main Form. Once
e the
en pressed and the fin
nal .XML file
e is written,, you
Save as Batch buttton has bee
may choose to send
d the batch automatica
ally through
h FPC32.ne
et by pushin
ng this
Send button. A pro
ompt will ap
ppear asking
g you if you
u want to se
end an e-m
mail,
choose Yes.
Y
Uploadin
ng New Ba
atches Via HTTP – Insstead of e-m
mail, new b
batches can
n also be
uploaded
d via the we
eb. To uplo
oad a new b
batch, first you must n
navigate to
http://ww
ww.fpc.org/s
smpupload//SMP_Postting.asp witth your internet browse
er. To
log in, en
nter Login: guest and
d password
d: nicegue
est.
sword authe
entication requires
r
you
u to acceptt cookies, b
but you can set
The pass
Internet Explorer to accept just cookies from FPC iif you wish. To change the
privacy settings
s
in Internet Ex
xplorer, go to Tools/In
nternet/Priv
vacy then cclick on
the Edit button under Web Sittes. Add th
he domain ffpc.org and
d select Alw
ways
Allow.
128
.
Once you
u have logg
ged in, you will be dire
ected to the
e SMP Batc
ch Upload Page
where yo
ou may uplo
oad up to 4 files at oncce.
129
Choose Browse
B
to browse to the location
n of the .XM
ML file you w
wish to uplo
oad and
click the OK button.. Once you
u have uplo
oaded all the
e files you w
with to uplo
oad, click
on the Upload Files
s button. You
Y will rece
eive a message aboutt the numbe
er of files
that were
e successfu
ully uploade
ed. You can select the
e Refresh List button to check
which file
es were uplloaded.
 No
ote: Only FPC32.net
F
files
f
with th
he suffix .XM
ML can be u
uploaded to
o this
sitte. If you accidentally
a
attempt to upload a n
non-FPC32.net file alo
ong with
FP
PC32.net files, the .XM
ML file will load and the results pa
age will sho
ow you
the number of
o .XML files that uploa
aded succe
essfully, alo
ong with an error
ect file type((s).
message for the incorre
ote: Althou
ugh up to 4 files can be
e uploaded at one time
e, there is a limit to
 No
the size of ea
ach file and
d a limit to the total size of the file
es that are
up
ploaded. Currently,
C
a single file ccannot be m
more than 1
1.5 Mb in size and
the total uplo
oad is limite
ed to 3.1 Mb
b. If you arre having trouble uploa
ading an
XML file, che
eck the file size. If the
e file is larg
ger than 1.5
5 Mb, contact the
.X
da
ata staff at FPC.
 No
ote: If you are having trouble uplloading filess via the we
eb, try send
ding the
file
e to the FPC via e-ma
ail (smp@fp
pc.org). See above forr instruction
ns.
Sending
S
Ha
and Logs to
o the FPC – After batcches (i.e., X
XML file) ha
ave been submitted
to
o the FPC, SMP perso
onnel must also send a copy of th
heir hand lo
og. There a
are two
ways
w
to do this:
t
 Fax: Hand logs can be fax
xed to FPC at 503-230
0-7559
 E-ma
ail: Hand logs can now
w be e-maile
ed as an atttachment tto the FPC. Emaile
ed hang logs must be in PDF form
mat and sho
ould be sen
nt to [email protected].
130
E-mailed hand logs can be sent in the same e-mail as the batch file (i.e.,
XML).
131
XI.
What’s New with FPC32.net (2013)
In 2013, the FPC will continue to support two editions of FPC32.net for SMP data
entry. These editions are TouchScreenSetup3.msi and
TouchScreenSetup3_lamprey.msi.
The TouchScreenSetup3.msi edition will be used by site personnel at LGR, LGS,
LMN, RIS, WTB, LEW, and GRN. There were no significant changes to this edition
of FPC32.net for the 2013 sampling season. To make sure you are running the most
up-to date version (and edition), we suggest that all sites uninstall FPC32.net from
their machines and download the newest version of TouchScreenSetup3.msi from
the FTP site (ftp://ftp.fpc.org/FPC32.net/). See Section VI.C. for instructions on how
to do this. If you are using a computer with Windows 7 operating system, you may
need to follow instructions that allow the user to gain Full Control of SQL Express.
These instructions have been added to this manual (see Section VI.D.)
The TouchScreenSetup3_lamprey.msi edition will be used by SMP site personnel
at BON, JDA, and MCN. There were no significant changes to this edition of
FPC32.net for the 2013 sampling season. To make sure you are running the most
up-to date version (and edition), we suggest that all sites uninstall FPC32.net from
their machines and download the newest version of
TouchScreenSetup3_lamprey.msi from the FTP site (ftp://ftp.fpc.org/FPC32.net/).
See Section VI.C. for instructions on how to do this. If you are using a computer with
Windows 7 operating system, you may need to follow instructions that allow the user
to gain Full Control of SQL Express. These instructions have been added to this
manual (see Section VI.D.)
XI.A. Procedure to Allow Full Control for Windows 7
Operating System
When FPC32.net is installed on a machine with Windows 7 operating system, the
user may experience problems when trying to save new records. These problems
may occur each time FPC32.net is uninstalled and reinstalled. The FPC staff has
found that this is often a permissions issue that can affect whether SQL Express
database files can be written to by the current user. The 2013 manual has been
updated to provide instructions on how to remedy these issues. These instructions
can be found in Section VI.D., starting on page 21.
XI.B. Lamprey Condition Monitoring (Pred Bird vs. Body
Injury) (BON, JDA, and MCN)
U.S. Fish and Wildlife has asked that the FPC crews at BON, JDA, and MCN work
with them to better differentiate between body injuries causes by birds (i.e., Pred
Bird) and those caused by the project (i.e., Body Injury). To that effect, they have
132
asked that crews
c
take pictures
p
of Bird Marks versus Body Injuries and share them
with
w the FPC
C as you go
o along. FP
PC will workk with USFW
WS toward
ds better de
efining
th
hese two ca
ategories.
In
n addition, USFWS
U
wo
ould like to get a better idea of wh
hat “uncerta
ain injuries”” may
lo
ook like for juvenile
j
lam
mprey. To this effect, USFWS assks that, wh
hen an injurry is
uncertain, crrews at BON, JDA, an
nd MCN are
e to enter th
hat injury an
nd then entter a “UI”
in
nto the Special Comments field as
a a way to flag it. Cre
ews are also
o asked to take a
picture of un
ncertain inju
ury if possib
ble.
133
XII
Notes
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135
THIS PAGE WAS INTENTIONALLY LEFT BLANK
136
------------------------------------------------------------------------------------------------------------------------
FPC32.NET MANUA
AL ACKN
NOWLED
DGEMENT FOR
RM
I, the unders
signed, ack
knowledge that
t
I have read the FP
PC32.net m
manual.
Name:
N
(Plea
ase Print) __________
_
__________
_________
__________
_
Signature:
S
__________
_
__________
__________
____ Date:_
_________
__
Please
P
copy
y this form and
a mail a completed
c
and signed
d form to:
Fish
F
Passag
ge Center
Attn:
A
Brando
on Chockley
y
th
t
1827 NE 44 Ave, Suitte 240
Portland
P
OR
R 97213
Fax:
F
503-230-7559
------------------------------------------------------------------------------------------------------------------------
137