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Tussman Program Release 10
bills.
10
Printing your own Letterhead
You can save money and time by having the program automatically print your firm's letterhead when
generating bills. To do this, you must first obtain a copy of your letterhead or the artwork for the
letterhead in the form of a jpg file. The easiest way to do this is to scan a copy of your letterhead to a
jpg file. Most current printers will also perform scans, but you must be sure to save it to a jpg file. Once
you have the file, simply save it in a folder somewhere on your computer. Alternatively, you can
probably obtain a jpg file containing a copy of your letterhead from your graphics designer or printer. In
that case, the file will probably just contain the artwork for the letterhead itself, and will not be a
complete scan of the letterhead. In either case, once you have saved the file in a location that is
accessible to the program, click on Bills, Edit Bill Formats, click on the format you use and go to
format option 11. Set the Include return address option to N, then set the Print Logo option to Y,
then click on the Details button. Enter the location and name of the jpg file in the first space. For
example, if the file is named letterhead.jpg and is located in the tp9 folder on your C drive, enter
C:\tp9\letterhead.jpg. If the jpg file contains a scan of your complete letterhead, leave the Row and
Column settings at 0, and ether 8.5 for the Width. If the jpg file just contains the artwork, you may
have to play with the settings. First try entering 1.00 for the Row and Column settings (this creates a
one inch margin at the top and left side), leaving the Width at 0.00. If you need larger margins at the
top or left, increase the Row and Column settings respectively.
If you have separate artwork, or a separate letterhead page that you want to use for subsequent pages
(for bills that are longer than one page), enter the name of that file in the second space, along with the
coordinate settings as previously described. In either case, when printing bills the program will use the
first file to print the first page of each bill. If you specified a file for subsequent pages it will use that;
otherwise no logo will be printed on subsequent pages.
If the program fails to print the letterhead even after you have set the Print Logo option to Y and
entered the Detail information, check to make sure you entered the information in the same format you
are using to print the bill. If that is correct, then probably the program is unable to locate the jpg file you
specified. Check to make sure you entered the path and file name correctly.
Note that you must enter the logo instructions for each bill format that you are using.
11
Creating Code Lists
The Program maintains several lists of different types of codes which can be used for various
purposes.
For example, you will definitely want to create a list of all the attorneys and other staff members in your
firm who will be recording time for billing purposes. Each staff member can be assigned up to 60
different billing rates. Staff Members can be grouped into different Categories, if necessary.
You can also create a list of Activity Codes and Cost Codes which assist in speeding up data entry in a
variety of ways. For example, Activity Codes can be used as shorthand abbreviations when entering
the description of work performed. Along with Task Codes , Activity Codes and Cost Codes must also
be assigned to each time entry if you are required to submit bills in electronic formats such as LEDES
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