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Contents
Contents ........................................................................................................................................................................2
Introduction ...................................................................................................................................................................6
What’s Happening During a Webcast ............................................................................................................................6
Who’s Who in the Webcasting Process .........................................................................................................................7
The Client ..................................................................................................................................................................7
The IT Department ....................................................................................................................................................7
The Production Team ................................................................................................................................................7
The Five Stages of a Webcast Production ......................................................................................................................8
WebCaster – A Brief Overview ......................................................................................................................................9
1.
Plan ......................................................................................................................................................................10
2.
Set Up ..................................................................................................................................................................11
2.1.
Create a New Event ....................................................................................................................................11
2.2.
Open an existing event...............................................................................................................................12
2.3.
Input Event Information, Upload PowerPoint, logos, and presenter images ............................................13
2.3.1.
Input Presentation Name ......................................................................................................................14
2.3.2.
Save vs. Save & Publish ..........................................................................................................................14
2.3.3.
Input the Event Description ...................................................................................................................14
2.3.4.
Schedule the event – date, time, and duration .....................................................................................14
2.3.5.
Input the Presenter’s Name and Bio ......................................................................................................15
2.3.6.
How WebCaster Stores Files and Media Assets .....................................................................................15
2.3.7.
Upload/Select the Presenter’s Image ....................................................................................................16
2.3.8.
Upload the PowerPoint for the WebCast ..............................................................................................17
2.3.9.
Upload the logo for the Webcast Lobby and Login Page .......................................................................18
2.3.10.
Upload the logo for the webcast player ............................................................................................19
2.4.
Publish the Webcast ...................................................................................................................................19
2.5.
How Your Audience Gets to See Your Webcast .........................................................................................20
2.6.
Add Audience Members through the Registrants Screen ..........................................................................20
2.6.1.
Adding a Registrant (Audience Member) ..............................................................................................21
2.6.2.
Delete a Registrant ................................................................................................................................21
2.6.3.
Search for a registrant ...........................................................................................................................21
2.7.
The WebCaster Email Screen .....................................................................................................................22
2.8.
Invite Audience Memberswith WebCaster’s Email Tool ............................................................................22
2.8.1.
Sending an HTML Invitation Email .........................................................................................................22
2.8.2.
Sending a Text Email Invitation ..............................................................................................................23
2.9.
Other Ways to Invite Your Audience ..........................................................................................................23
WebCaster User Manual 11.18.10
Copyright © 2010 by MediaPlatform, Inc.
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